County of St. Paul No 19

Council Meeting

AGENDA

Meeting #:
Date:	Tuesday, January 14, 2014
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

2.

Minutes

3.

Bank Reconciliation

4.

Additions to Agenda and Acceptance of Agenda

5.

Business Arising from Minutes

6.

Delegation

6.1

10:15 a.m. - MP Brian Storseth

MP Brian Storseth will give a brief report on House of Commons activities and then answer any questions or hear any concerns Council may have.

6.2

11:00 a.m. - Public Hearing Bylaw No. 2013-50 - Land Use Bylaw

A Public Hearing for Bylaw No. 2013-50, Land Use Bylaw has been scheduled for 11:00 a.m.

6.3

11:30 a.m. - Public Hearing Bylaw No. 2013-51 - Municipal Development Plan

A Public Hearing for Bylaw No. 2013-51, Municipal Development Plan has been scheduled for 11:30 a.m.

6.4

1:15 p.m. - Public Hearing Bylaw No. 2013-37

At the September Meeting, Council gave first reading to Bylaw No. 2013-37, which is a bylaw to amend Bylaw No. 2013-11 as it relates to rezoning PNW 19-60-9-4 from Agricultural to Country Residential (1).  The applicant would like to subdivide an acreage on the property, however the land is already maxed out for subdivision so rezoning is the only option.

 

Bylaw No. 2013-37 was advertised in the St. Paul Journal the weeks of December 31, 2013 and January 7, 2014 and the adjacent landowners were notified via letter post.

 

A Public Consultation was held.  The summary from the Public Consultation is attached.

 

Krystle Fedoretz will attend this Public Hearing.

6.5

- 1:20 p.m. - In Camera

6.6

1:30 p.m. - John Holly

6.7

2:00 p.m. - North Saskatchewan Watershed Alliance

David Trew, Executive Director with the North Saskatchewan Watershed Alliance, will be in to provide an update on the 2013-14 activities of the North Saskatchewan Watershed Alliance with particular reference to current watershed planning work in the Sturgeon and Vermilion River basins, watershed assessments for recreational lakes (including Mayatan, Wabamun and Lac St. Cyr) and overall implementation progress on the integrated Watershed Management Plan for the NSR (2102).

7.

New Business

7.1

St. Paul & District Hospital Foundation Fundraiser

The St. Paul & District Hospital Foundation will be holding their annual fundraising event on March 1, 2014.  This year they are raising funds for a Birthing Bed and a CBC Analyzer.

 

They are looking for support for their fundraiser by way of a donation for their live/silent auction and/or purchase a table of eight for $400.

 

In 2012 and 2013 Council purchased a table of 8 and donated a silent auction item for the Hospital Foundation Fundraiser.

7.2

Request for Funding - Ashmont & District Ag. Society

The Ashmont & District Ag Society is in need of repairs in their kitchen to meet Alberta Health Regulations.  They need to remove the Counter and a wall as well as replace their sinks and waterlines, which they estimate will cost approximately $10,000.  The Ashmont Ag Society is asking for financial support to help with these unexpected costs.

7.3

Bylaw No. 2014-02 - Bylaw to Rescind Bylaw 2013-03 - Fee Schedule Bylaw

At the December Council Meeting, Bylaw No. 2014-01 Fee Schedule Bylaw, was approved.  The bylaw should have contained the phrase "Bylaw No. 2013-01 is hereby repealed" however the statement was missed.  We now need to pass another bylaw to rescind Bylaw No. 2013-01.  In the future, when the new fee schedule bylaw is approved it will contain the statement to rescind the old bylaw.

7.4

2014 Land Leases

 The following land leases are being presented for renewal for the year 2014:

NW 31-55-4-W4	Larry Bazian
SE 4-56-3-W4	Kent Boyd
PNW 34-56-5-W4	Lionel Romanchuk
PNW 27-57-8-W4	Jean Fontaine
PNW 20-56-10-W4	St. Paul Grazing Reserve Assn.
PNE 6-60-10-W4	William Barefoot & Sylvia Slowski
W 1/2 NE 24-60-10-W4	Raymond Amyotte
NE 2-62-12-W4	Allan & Shirley Tkachyk

 

Section 61 of the M.G.A. allows a municipality to grant rights with respect to its property.

 

 

7.5

2013 Strategic Plan - 4th Quarter

The final update for the 2013 Strategic Plan is attached.

7.6

2014 Strategic Plan

The 2014 Strategic Plan, as updated after the Planning Retreat is being presented for Council approval.  Following approval of the plan, administration will proceed with the 2014 budget process.

The proposed plan will be forwarded on Monday for Council to review.

7.7

2013 Summary of Donations

County Pins/Promotional Items - The County of St. Paul, on request may provide County Pins and/or Promotional items to individuals, teams and various organizations, at the discretion of Administration.  Administration will provide a quarterly report to Council regarding distribution of these items.

 

Attached is a list of the donations that were distributed during the 2013 calendar year.

7.8

2014 Salary Approval

Further to the January 10th Salary Negotiations meeting, we require a motion from Council to approve the recommendations of the Salary Negotiations Committee.

7.9

Easements

Listed below are two easements which are required to purchase the necessary property to register the road that was built in PSW 25-60-10-W4 and NW 24-60-11-W4, some time ago:

Paul and Lee Lawton (Lessee)	NW 24-60-11-W4
John Dejong	SW 25-60-11-W4

 

7.10

February Council Meeting

The regularly scheduled date for the February Council Meeting conflicts with the FCM, Sustainable Communities Conference in Charlottetown.  Councillor Dach will be attending the FCM Conference.  Council to decide if they will reschedule the February Council meeting to another date.

7.11

Evergreen Regional Waste Management Services Commission

The Bylaw respecting the administration of the Evergreen Regional Waste Management Services Commission will be reviewed by the Commission.  Some of the information in the bylaw relates to the weighted vote as well as the percentage of financing that each municipality is responsible for.  Administration feels it is important that Council support the bylaw as it currently is.

 

Dennis Bergheim will be in to speak to Council about the weighted vote and financing by each municipality and how those numbers were calculated.

7.12

Purchase of Bins

We currently have 94 bins rented out and we have very few available to rent and we receive more requests to rent bins during the spring and summer.

 

The cost of the waste bins that we will need to order is as follows:

10 - 8 yard front load bins @ $1,473/bin

 4 - 4 yard front load bins @ $872/bin

3 - 30 yard roll off bins @ $5,732/bin

1 - 40 yard roll off bins @ $7,732/bin

Total cost of the bins $43,146.00

Environmental Metal Works is expecting a 5% increase in the cost of the bins, as steel prices are on the rise.  They recommend that we order the bins soon.

 

7.13

In Camera

In Camera items to be presented at the meeting,

In Camera items to be presented at the meeting,

7.14

St. Paul Jr. Curling Association - Request for Funding

7.15

Haul Road Strategies Committee

7.16

Onsite Waste Water Course

7.17

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7.18

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7.19

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8.

Correspondence

9.

Reports

9.1

CAO Report

9.2

Reports

9.3

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9.4

Evergreen Regional Waste Management Services Commission

10.

Upcoming Meetings

10.1

January 20 @ 10:00 a.m. - Public Works

10.2

January 20 @ 1:00 p.m. - Prepare Submission for MGA Consultation Review

10.3

January 28-31 - ASB Provincial Conference, Medicine Hat - Confirm who is attending

10.4

February 20 - Brownlee Law Seminar - Confirm who is attending

11.

Financial

11.1

Budget to Actual

11.2

Listing of Accounts Payable

12.

Adjournment