County of St. Paul No 19

Council Meeting

AGENDA

Meeting #:
Date:
Time:
-
Location:
5015- 49 Avenue, St. Paul, AB T0A 3A4

Jerrid Pasitney, Manager of the St. Paul Golf Course will be in to provide an orientation give a history of the club including the change to 18 holes and the new clubhouse.  He will also talk about how the community uses the facility as well as their plans to apply for a CFEP grant for irrigation. 
 

At the October Meeting, Council gave first reading to Bylaw No. 2014-31, which is a bylaw to amend Bylaw No. 2013-50 as it relates to rezoning PSE 25-26-7-W4 from Agricultural to Country Residential One (CR1).

 

RSVPs were sent out for a public consultation to be held on November 5, 2014.  There were no replies so there was no need for the public consultation.

 

Bylaw No. 2014-31 was advertised in the St. Paul Journal and Elk Point Review the weeks of November 25 and December 2, 2014 and the adjacent landowners were notified via letter post.

 

Krystle Fedoretz will attend this Public Hearing.

The St. Paul Junior Curling Association will be hosting a Bonspiel on Sunday, February 1, 2015 and they are looking for monetary donations or prizes that can be awarded to the curlers.  In the past, Council approved a $300 donation for this group.

 

During the 2014 budgeting process, Council allocated $45,000 for Elk Point Recreation Grants.  Generally, the Town of Elk Point provides a list of groups who have applied for funding but they are unable to assist.  We have not received that list.  Councillor Ockerman is suggesting that the funding be distributed between the A.G.Ross Riding Arena, the Hockey Arena and the Curling Rink.

 

The St. Paul Search & Rescue Society (SAR) is a non profit organization that provides assistance to communities to search for lost or missing individuals or to respond to an emergency situation as requested by the RCMP or the municipality.  They receive their funding through fundraising grants and donations from local businesses.  The SAR Team meets on the third Wednesday of every month at 7:00 p.m.  They are requesting to use the basement board room in the County Office, free of charge.

The regular date for the next Public Works Meeting is December 23rd.  There will be no need to hold the public works meeting as everything will be discussed at Strategic Planning on December 11 & 12.

 

Section 193(3) of the M.G.A. states that Council may change the date of a regularly schedule meeting as long as they provide 24 hours notice to any Councillors not present at the meeting at which the change was made and to the public.

 

We require a motion from Council to set the date for the Salary Negotiations prior to the January 13th Council Meeting.

Brownlee LLP will be holding their annual Law Conference on Thursday, February 12, 2015 in Edmonton.  The agenda is attached.

 

Registration for this conference is $125.

Kyle Attanasio has started taking some of the Level 1 of the National Advanced Certificate and Local Authority Administration Courses (NACLAA) and would like to continue with the courses for both Level 1 and Level 2. 

The interim Operating and Capital Budget estimated numbers for 2015 are as follows:

Operating Revenues      - $ 29,900,000  

Operating Expenditures - $ 24,900,000

Capital                            - $  5,000,000

 

Section 242(2) of the M.G.A. states that Council may adopt an interim operating budget for part of a calendar year.

The 2015 Library Board Budget has been approved by the library board, see attached.

 

Funding provided to the library board in 2014 was $77,303 - $37,303 of which was funded by MSI Operating.  They later requested additional funding of $25,000 for a total of $102,303.

 

The library board is now increasing their request for additional funding from $25,000 to $41,651.81 - an increase of $16,651.81.  Their total funding request for 2015 is $118,954.82.

Bylaw No. 2014-36, Borrowing Bylaw, is being presented to Council to authorize borrowings of up to Twenty Thousand Dollars ($20,000) from the Servus Credit Union to finance the Master Card Account for the financial year commencing January, 2015.  This Bylaw must be approved by Council every year.

 

Section 187 of the M.G.A. requires that every proposed bylaw must have 3 distinct and separate readings.

As per Credit Card policy ADM-77, we require a motion to authorize staff to have a County credit card with their name on it.  See policy attached.

Bylaw No. 2014-37, Borrowing Bylaw, is being presented to Council to authorize borrowings of up to Seven Million Dollars ($7,000,000) from the Servus Credit Union to finance the short term operations of the County for the financial year commencing January 1, 2015.  This bylaw must be approved annually.

 

Section 187 of the M.G.A. requires that every proposed bylaw must have 3 distinct and separate readings.

Bylaw No. 2014-38, is being presented to Council to authorize the guarantee of 50% of the money borrowed for the line of credit on behalf of the Elk Point Regional Allied Arts Society for the financial year commencing January 1, 2015.  The line of credit will not exceed $300,000.

 

Bylaw 2014-39 is being amended to update the rates in the Planning and Development Department. The amendments are in red.

Road Plan 3767EO located in NE 19-56-10-W4 is being presented to Council for cancellation as a new road was built but the old road plan was never cancelled.  The area to be cancelled is highlighted in green . 

 

Section 24 of the M.G.A. allows Council to close and cancel any part of a road described in a surveyed road plan if it is no longer required for use by the travelling public owing to the existence of an alternate route.

Road Plan 2907TR located in SE 29-62-10-W4 and SW 28-62-10-W4 is being presented to Council for cancellation as a new road was built but the old road plan was never cancelled.  The area to be cancelled is highlighted in green .

 

Section 24 of the M.G.A. allows Council to close and cancel any part of a road described in a surveyed road plan if it is no longer required for use by the travelling public owing to the existence of an alternate route.

Road Plan 3472NY in NW 15-56-7-W4 is being presented to Council for cancellation as a new road was built but the old road plan was never cancelled.  The area to be cancelled is highlighted in green .

 

Section 24 of the M.G.A. allows Council to close and cancel any part of a road described in a surveyed road plan if it is no longer required for use by the travelling public owing to the existence of an alternate route.

Road Plan 297EO in NW 24-56-6-W4 is being presented to Council for cancellation as a new road was built but the old road plan was never cancelled.  The area to be cancelled is highlighted in green.  There is a small portion of road that will be registered when this part is cancelled (see county map).

 

Section 24 of the M.G.A. allows Council to close and cancel any part of a road described in a surveyed road plan if it is no longer required for use by the travelling public owing to the existence of an alternate route.

Public Works has received a request from a landowner to build an access to his property located at PNW 32-62-10-W4 - outlined in green on the attached map.  This property borders Lac La Biche County.  The statutory road allowance where the road would be built is in Lac La Biche County - along Twp Rd 630.

 

The landowner currently accesses his property from the "road" to the north (in white) through the NE 31-62-10-W4 neither of which are registered roads.  The landowner is concerned that if the adjacent owner (NE 31-62-10-W4) decides that he cannot cross the NE to access his property on the NW then he will not have access to his quarter.  The County sold the NE 31-61-10-W4 in 1997, even though there was no access to it.

Bylaw No. 2014-34 is being presented to Council to amend Land Use Bylaw No. 2013-50 as it relates to rezoning 18.9 acres in S 1/2 PSE 6-57-6-W4 from Agricultural to Industrial/Commercial. The owner wishes to rezone to Industrial/Commercial so he can build an Industrial Shop and Light Repairs.

 

This property was before Council at the October meeting, however at that time the application was to rezone 77 acres.

 

After first reading, the Bylaw must be advertised according to Section 606 of the M.G.A. and a public hearing held according to section 230 of the M.G.A. The adjacent landowners will be notified of the proposed rezoning.

 

The applicant is also required to hold a public consultation prior to the public hearing being held.

 

Following the discussions at the November 5 meeting, the following amendments to Land Use Bylaw No. 2013-50 are being proposed.  The amendments are in red.

Part 2 – General Administrative Procedures

Section 2.3 – Development Not Requiring a Development Permit

(16) Temporary accessory buildings may be exempted from regulations specified in this Land Use Bylaw at the sole discretion of the Development Authority.

 

Part 5 – Bylaw Amendment Process

Section 5.1 – Application for Amendment

(7)          When an application for amendment has been defeated by Council, re-application shall not occur for that parcel of land for at least 6 months. Council may waive this waiting period by resolution.

 

Part 7 – Land Use Provisions

 Section 7.1 – Above-Ground Storage Tanks for Combustible/Flammable Liquids

  1. The Development Authority may require that a storage tank over 230 litres in size be placed underground in the Country Residential and General Urban Districts if the proposed tank is to be located close to residential uses used as a component vital to the operations of an approved development permit.
  2. Storage tanks over 230L for combustible/flammable liquids shall not be placed on lands within the Country Residential One, Country Residential Two or General Urban land use districts.

 

Section 7.30 - SEWAGE HOLDING TANKS

  1. On all parcels fronting onto named lakes, only self-contained sewage systems will be permitted to be installed or replaced. Self-contained Sewage Systems include, connection to a municipal system, municipal/private co-op systems and private sewage holding tanks that are constructed of reinforced pre-cast concrete and meet applicable/relevant CAN/CSA standards, but do not include non-concrete self contained sewage holding tanks, disposal fields, treatment mounds, pit privies, or any other approved system for the disposal of sewage or waste water on a parcel of land which results in the disposal of sewage and/or waste water into the ground.

 

Part 8 – Land Use Districts – Uses and Regulations

Section 8.2 – Agriculture (A) District

(3) – Discretionary Uses:

        Insert - u. Stockpiling of Aggregate for Sale (Alphabetical order)

       

Section 8.7 – Industrial/Commercial (IC) District

(3) – Discretionary Uses:

        Insert - s. Stockpiling of Aggregate for Sale (Alphabetical order)

At the October Council meeting, Bylaw No. 2014-20 was given third and final reading.  However, upon filing the Bylaw away, administration found that the Lot and Plan were incorrect (copy and paste error), however the description of the quarter section was correct.  All of the correspondence that was sent to the adjacent landowners had the correct legal description, the public hearing was advertised with the correct legal description and the agenda items contained the correct legal description.  The map showing the location of the property to be rezoned was also correct.

 

RSVPs were sent out for the public consultation on Bylaw No. 2014-20, however there were no replies so there was no public consultation. There were also no written submissions and no one appeared at the public hearing.

 

After speaking with Municipal Affairs, they advised that because the map outlining the location of the property was correct and all of the correspondence, advertisements and agenda contained the correct information, we can amend the bylaw under section 692(6) of the MGA., as a typographical error.

 

Section 692(6) of the MGA states that a bylaw may be amended without giving notice or holding a public hearing if the amendment corrects clerical, technical, grammatical or typographical errors and does not materially affect the bylaw in principle or substance.

County Pins/Promotional Items - The County of St. Paul, on request may provide County Pins and/or Promotional items to individuals, teams and various organizations, at the discretion of Administration.  Administration will provide a quarterly report to Council regarding distribution of these items.

 

Attached is a list of the donations that were distributed during the 2014 calendar year.

Further to the discussions at the Regional Emergency Management Plan meeting, attached is a Mutual Aid Agreement between the Town of St. Paul, County of St. Paul, Town of Elk Point and Summer Village of Horseshoe Bay.

 

Also, in the event we ever need to activate an emergency in our area, we will need to bring in a person to take over as the Finance Officer.  Rob Duffy has requested  that each municipality appoint a finance officer for their municipality.

 

The Mallaig Legion will be tearing down the old part of the hall, including the kitchen, bar and entrance- and then rebuilding it.  This is the final stage of their 3 stage renovation project.  They are applying for a CFEP grant and are requesting a letter of support in principle from the County.

Following the November 26 Quarterly Ambulance Board Meeting meeting with Alberta Health Services, Council provided Mr. Rob Barone, Operations Manager, with a letter stating that the County of St. Paul supports the proposed AHS direct delivery model to provide ambulance services within our jurisdiction.

 

A resident along the Iron Horse Trail Water Line is unhappy about the invoice he received for the monthly service charge as he indicated that when he signed up for the meter vault, he was not aware he would be charged a monthly fee.  He also indicated that he will not hook up to the water line and would like to cancel his contract.

 

A resident along the Ashmont-Lottie Lake Line recently purchased a property that is adjacent to the water line.  After he purchased the property, he received a utility invoice for the monthly service charge, which he claims he was not aware of.  He too would like to cancel his contract as he will not connect to the water line.

 

The information that was sent out to the residents along the Ashmont-Lottie Lake Line and the Elk Point-St. Paul Line is attached.

 

Section 6 of the Utility Bylaw states

6.2    The County shall levy utility charges for all premises serviced by or connected to the County’s Utility Services and being supplied water or sewer services.  Such utility charges shall be calculated in accordance with rates set out in the County’s Fee Schedule Bylaw.

 

6.3    The User shall pay the applicable utility charges calculated pursuant to Section 6.1 above, with such payment to be received by the County within thirty (30) days of the billing date.

Following the November 10, 2014 Council meeting where Council approved the scope change for the Water for Life project to supply water to Ashmont/Lottie Lake, Administration has submitted a letter to Alberta Transportation requesting the change of scope to our approved project.  In speaking to Alberta Transportation staff, they have indicated that we still have sufficient monies in the current approval to proceed with the engineering of the water transmission line and required buildings for the project. Attached is a work plan provided by Urban Systems for the engineering of the project.  Administration is requesting Council's approval to proceed with the engineering of the line in order to have the project ready to tender in May 2015.

Items to be presented at the Council Meeting.

Items to be presented at the Council Meeting.

7.34