County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, July 15, 2014
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The 631st meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at  10:00 a.m., Tuesday, July 15, 2014 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Glen Ockerman	Division 1
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Laurent Amyotte	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Assistant CAO
Phyllis Corbiere	Executive Assistant
Leo deMoissac	Public Works Superintendent
Kyle Attanasio	Municipal Intern
Ryan McKakeran	St. Paul Journal

2.

Minutes

• Resolution #CM20140715.1001

  Motion to approve minutes of the June 19, 2014 Council Meeting as presented.

  Carried

3.

Bank Reconciliation

• Resolution #CM20140715.1002

  Motion to adopt the Bank Reconciliation for the month of June 30, 2014.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

7.25  PC Candidates Forum - August 7th

7.26  Resolution re Waste Management Regulation

7.27  Request to Cancel Tax Penalties

7.28  Bylaw No. 2014-19 - Licence Road Allowance Between Nw 13 & NE 14-56-6-W4

7.29  Request from Heinsburg Community Club

7.30  Request for Proceeds from Rodeo Supper

7.31  Request from Minister Don Scott

• Resolution #CM20140715.1003

  Motion to adopt the agenda for the Regular Meeting of Council for July 15, 2014 with the above noted additions.

  Carried

5.

Business Arising from Minutes

5.1

Old Landfill Ground Water Monitoring - Town of St. Paul

• Resolution #CM20140715.1004

  Motion to pay the Town of St. Paul $5,257.96 for Ground Water Monitoring fees dated back to April, 2008, which is a requirement of Alberta Environment for the Modified Sanitary landfill located in NE 21-57-9-W4 and to include an annual payment of approx. $1,300 in future budgets.

  Carried

5.2

Bylaw No. 2014-18 - Amend LUB - Section 7.32

• Resolution #CM20140715.1005

  Motion to give first reading to Bylaw No. 2014-18, which is a Bylaw to amend Section 7.32(1)(a) of Land Use Bylaw No. 2013-50 to include a provision to accommodate a 30 acre subdivision in the W 1/2 SW 16-58-7-W4.

  Carried

5.3

Bylaw No. 2014-09 Amend LUB Rezone PNE 34-56-11-W4

• Resolution #CM20140715.1006

  Motion to table second and third readings to Bylaw 2014-09 until after the 11:30 a.m. Public Hearing regarding an amendment to the Lac Sante Area Structure Plan.

  Carried
• Resolution #CM20140715.1042

  Motion to give second reading to Bylaw 2014-09 to amend Land Use Bylaw 2013-50 as it relates to rezoning PNE 34-56-11-W4 from Agriculture to Country Residential One (CR1).

  Carried
• Resolution #CM20140715.1043

  Motion to give third reading to Bylaw 2014-09.

  Carried

6.

Delegation

6.1

10:30 a.m. - Open Bids on Advertised Properties

The following bids were opened in the presence of Council:

SW 8-57-7-W4 - Armistice Hall
Victor Jean	$  9,000
Gordon Kuhn	$  8,600
Garry Pollom	$  6,000
Erik Dresen & David Horrock	$18,500
Coral Kratchmer	$  6,595
Lot 19, Block 1, Plan 1379CL - Ashmont
Marshall Krawchuk	$  3,800

• Resolution #CM20140715.1027

  Motion to remove Lot 1, Plan 0022983 in SE 20-62-10-W4 from the list of properties for sale, as per section 415(3) of the M.G.A., as the landowner paid the outstanding property taxes.

  Carried
• Resolution #CM20140715.1028

  Motion to accept the bid of $18,500 from Erik Dresen and David Horrock for PSW 8-57-7-W4 (Armistice Hall).

  Carried
• Resolution #CM20140715.1029

  Motion to deny the bid of $3,800 on Lot 19, Block 1, Plan 1379CL, as it is too low compared to the market value.

  Carried

6.2

11:00 a.m. - Darren Bannink - Lot 6, Block 3, Plan 1209TR

Darren Bannink was admitted to the Council Room at 11:00 a.m. to request that Council reconsider their decision not to sell Lot 6R, Block 3, Plan 1209TR, which is adjacent to his property.  He currently cuts the grass and maintains the property along with his property.  Council discussed options of leasing or selling the property and whether or not the lessee can develop the MR if it is only leased.

 

Mr. Bannink also requested why he was issued a clean up notice to remove the soil and the lumber on the reserve land.  He stated that the soil and lumber was temporarily on the reserve land and has been removed since he received the notice.

 

After his presentation, Mr. Bannink left the Council Room at 11:25 a.m.

• Resolution #CM20140715.1036

  Motion to table the request from Mr. Bannink to purchase the Municipal Reserve pending more information on permitted uses and development on MR property.

  Carried

6.3

11:30 a.m. - Public Hearing - Bylaw No. 2014-14 - Amend Lac Sante ASP

Reeve Upham declared the public hearing open at 11:35 a.m.

 

Krystle Fedoretz, Planning and Development, informed Council that the public hearing was advertised according to Section 606 of the M.G.A. and the adjacent landowners were notified via letterpost.

 

Krystle Fedoretz then informed Council that the purpose of the Public Hearing is to amend Section 2.2(2) of the Lac Sante Area Structure Plan, Bylaw No. 1542 to allow an application to re-district NE 34-56-11-W4 for Country Residential development without a re-districting amendment to the Area Structure Plan provided only one additional lot is removed from the quarter section.

 

There was no one present to speak in opposition to or in favor of proposed Bylaw No. 2014-14 and there were no written submissions.

 

Reeve Upham declared the public hearing closed at 11:37 a.m.

• Resolution #CM20140715.1039

  Motion to adjourn the meeting and proceed to Public Hearing scheduled for 10:30 a.m. to discuss Bylaw No. 2014-14, which is a Bylaw to amend Section 2.2(a) of Bylaw No. 1542, Lac Sante Area Structure Plan.

  Carried
• Resolution #CM20140715.1040

  Motion to give second reading to Bylaw No. 2014-14, which is a bylaw to amend Section 2.2.2 of Bylaw No. 1542, Lac Sante Area Structure Plan.

  Carried
• Resolution #CM20140715.1041

  Motion to give third reading to Bylaw No. 2014-14.

  Carried

6.4

1:00 p.m - Public Hearing - Bylaw No. 2014-13 - Amend LUB - Rezone NW 31-56-6-W4, Lot 2A, Plan 9020405

Reeve Upham called the Public Hearing to order at 1:16 p.m.

Krystle Fedoretz, Planning and Development, informed Council that the Public Hearing has been advertised according to Section 606 of the M.G.A. and the adjacent landowner were notified via letterpost.

 

Krystle Fedoretz then advised Council of the intent of the proposed bylaw is to amend Bylaw No. 2013-50 as it relates to rezoning Lot 2A, Plan 9020404 in NW 31-56-6-W4 from Agricultural to Industrial/Commercial.

 

Council was informed that the Applicant held a public consultation and there were 9 people in attendance.

 

There was no one present to speak in opposition to or in favor of proposed Bylaw No. 2014-13 and there were no written submissions.

• Resolution #CM20140715.1050

  Motion to adjourn the meeting and proceed to Public Hearing scheduled for 1:00 p.m. to discuss Bylaw No. 2014-13, which is a bylaw to amend Land Use Bylaw No. 2013-50 as it relates to rezoning Lot 2A, Plan 9020405 in NW 31-56-6-W4 from Agricultural to Industrial Commercial.

  Carried
• Resolution #CM20140715.1051

  Motion to give second reading to Bylaw No. 2014-13, as it relates to rezoning Lot 2A, Plan 9020404 in NW 31-56-6-W4 from Agricultural to Industrial/Commercial.

  Carried
• Resolution #CM20140715.1052

  Motion to give third reading to Bylaw No. 2014-13.

  Carried

7.

New Business

7.1

2014 Strategic Plan Update - 2nd Quarter

• Resolution #CM20140715.1007

  Motion to accept the 2nd Quarter of the 2014 Strategic Plan as information.

  Carried

7.2

Donations as per Policy PER-14

• Resolution #CM20140715.1008

  Motion to file the list of pins/promotional items donated to individuals, teams and various organizations as per Policy Per-14.

  Carried

7.3

2014 ARMAA Conference - September 3-5

• Resolution #CM20140715.1009

  Motion to approve Kyle Attanasio to attend the ARMAA Conference in Drumheller from September 3-5, 2014.

  Carried

7.4

Alberta Recycling Conference - Sept 3-5

• Resolution #CM20140715.1010

  Motion to approve Dennis Bergheim to attend the Alberta C.A.R.E. Conference from September 3-5, 2014 in Lac La Biche.

  Carried

7.5

ICMA Conference - September 13-17

• Resolution #CM20140715.1011

  Motion to approve Kyle Attanasio to attend the 100th International City/County Management Association Annual Conference in Charlotte, North Carolina from September 13-17, 2014.

  Carried

7.6

Funding Request - Canada Senior Games

• Resolution #CM20140715.1012

  Motion to donate $200 to Daisy Fraser to help offset costs of representing Alberta at the Canada Senior Games from August 26-29 in Sherwood Park.

  Carried

7.7

Letter of Support - St. Paul & District Arts Foundation

• Resolution #CM20140715.1013

  Motion to provide the St. Paul and District Arts Foundation with a letter of support in principle to accompany their CIP grant application for funding to renovate their building.

  Carried

7.8

Family School Liaison Worker Grant Application

• Resolution #CM20140715.1014

  Motion to approve the application from the St. Paul Education Regional Division No. 1 for $30,000 for the Family School Liaison Worker Program (FSLW) for the 2014-15 school year.

  Carried

7.9

St. Paul & District Ambulance Society

• Resolution #CM20140715.1015

  That the County of St. Paul purchase two ambulances from Smyl Motors on behalf of the St. Paul & District Ambulance Society in order to get the best pricing.

  Carried
• Resolution #CM20140715.1016

  That the County of St. Paul sell the two ambulances to Element Financial Corporation for the purchase price, and the St. Paul & District Ambulance Society will lease the ambulances from Element Financial on a monthly basis.

  Carried

7.10

Bylaw No. 2014-16 - Loan Guarantee on Behalf of St. Paul & District Ambulance

• Resolution #CM20140715.1017

  Motion to give first reading to Bylaw No. 2014-16, which is a bylaw to guarantee a $300,000 line of credit with ATB Financial on behalf of the St. Paul & District Ambulance Society, for the financial year commencing January 1, 2014.

  Carried
• Resolution #CM20140715.1018

  Motion to give second reading to Bylaw No. 2014-16.

  Carried
• Resolution #CM20140715.1019

  Motion to present Bylaw No. 2014-16 at this meeting for third reading.

  Carried Unamimously
• Resolution #CM20140715.1020

  Motion to give third and final reading to Bylaw No. 2014-16.

  Carried

7.11

Bylaw No. 2014-17 - Loan Guarantee on Behalf of the Elk Point Regional Allied Arts

• Resolution #CM20140715.1021

  Motion to give first reading to Bylaw No. 2014-17, which is a bylaw to guarantee 50% of the $300,000 line of credit with Servus Credit Union on behalf of the Elk Point Regional Allied Arts Society.

  Carried
• Resolution #CM20140715.1022

  Motion to give second reading to Bylaw No. 2014-17.

  Carried
• Resolution #CM20140715.1023

  Motion to present Bylaw No. 2014-17 at this meeting for third reading.

  Carried Unamimously
• Resolution #CM20140715.1024

  Motion to give third and final reading to Bylaw No. 2014-17.

  Carried

7.12

Write off Tax Arrears on Hangar

• Resolution #CM20140715.1025

  Motion to write off the tax arrears on SE 11-58-10-W4, Block 1, Plan 5633RS Lot D&E as they are deemed to be uncollectible and to invoice the St. Paul Airport Committee $805.42 equaling the municipal portion of the tax write-off so that the expense can be shared equally by the two municipalities as per clause 1 the St. Paul Airport Operating Agreement.

  Carried

7.13

Use of Floatingstone Campground for ID VIP Team Group

• Resolution #CM20140715.1026

  Motion to approve the use of the Floatingstone campground for ID VIP for their Harvest Moon musician event from September 5-7 at no cost, and if the County hosts an event in the future they will play at no charge.

  Carried

7.14

Rec Lease 129 on Stoney Lake

• Resolution #CM20140715.1030

  Motion to renew Recreation Lease No. 129 with Sustainable Resources, for 16.88 acres in NE 23-56-8-W4 on the south side of Stoney Lake.

  Carried

7.15

Land Lease - Canadian Sunday School Mission

• Resolution #CM20140715.1031

  Motion to approve the annual land lease with the Canadian Sunday School Mission for PNE 9-56-4-W4 from June 25 to August 10, 2014.

  Carried

7.16

Request to Lease N 1/2 SW 34-58-11-W4

• Resolution #CM20140715.1032

  Motion that administration send a letter to the three adjacent landowners to see if they are interested in leasing the N 1/2 of SW 34-58-11-W4 with the understanding that this is an old landfill site and the County will not be liable in any way, that fencing must be done as per County standards as set out in the lease agreement, and if there is more than one landowner interested, a name will be drawn from a hat to determine who the property will be leased to.

  Carried

7.17

Alta Gas - Proposed Route

• Resolution #CM20140715.1033

  Motion to authorize AltaGas to install a line through Lot 20MR, Block 1, Plan 8120303 to connect to the residence on Lot 1, Block 1, Plan 0123860 in NW 7-60-10-W4.

  Carried

7.18

New Home Warranty

• Resolution #CM20140715.1034

  Motion that administration send a letter to the Minister of Municipal Affairs outlining the County's concerns with the New Home Warranty Program and that this item be added to the AADM&C September Zone Agenda for discussion purposes.

  Carried

7.19

Bylaw No. 2014-15 - Amend LUB - Rezone NW 31-56-6-W4

• Resolution #CM20140715.1035

  Motion to give first reading to Bylaw No. 2014-15, as it relates to rezoning Lot 1A, Plan 9020405 in NW 31-56-6-W4 from Agricultural to Industrial Commercial.

  Carried

7.20

Request to Use Bay in Mallaig Fire Hall

• Resolution #CM20140715.1037

  Motion that the Mallaig & District Ag Society be approved to temporarily store picnic tables in one bay of the old Mallaig Fire Hall, however if the bay is required for County use they will receive up to 30 days notice to remove the tables and Council will discuss further the long term plans for the fire hall.

  Carried

7.21

Mallaig Arena Keeper

• Resolution #CM20140715.1038

  Motion to work with the Mallaig Hockey Board to finding an attendant(s) for their facility who can then be employed by the County during the spring and summer months, giving them full time employment.

  Carried

7.22

Brushing 500 Metres along Range Road 90

• Resolution #CM20140715.1044

  Motion to approve 500 metres of brushing along Range Road 90 for the 2014 construction season.

  Carried

7.23

Tervita Land Request

• Resolution #CM20140715.1045

  To table the request from Tervita for permission to acquire use of land within the County of St. Paul until administration can meet with Terivta to resolve their current negotiations.

  Carried

7.24

Quote for Mixing Cold Mix Using Sales Oil

• Resolution #CM20140715.1046

  Motion to table this item until later during the meeting.

  Carried
• Resolution #CM20140715.1057

  Motion to table a decision on whether or not to allot additional expenditures for coldmix for road repairs in Division 1 and 2 to the July Public Works Meeting.

  Carried

7.25

PC Candidates Forum - August 7th in Nisku

 

 

• Resolution #CM20140715.1047

  Motion to file the invitation to the AAMD&C's Premier Candidates Forum. 

  Carried

7.26

Resolution re Waste Management Regulation

• Resolution #CM20140715.1048

  That Administration draft a resolution to be brought to the AAMDC Zone 5 Meeting requesting the Province to change the limits for both Toluene and Ammonia in the Waste Control Regulation; AR192/1996 to be at the levels reflected in the FINAL REPORT, UPDATING ALBERTA'S HAZARDOUS WASTE REGULATORY FRAMEWORK.  A Report Prepared by the Hazardous Waste Technical Committee for the Waste Management Stakeholder Group, November 30, 2006.

  Carried

7.27

Request to Cancel Penalties

Reeve Upham recessed the meeting at 12:00 p.m. and reconvened the meeting at 1:15 p.m. with all members present.

• Resolution #CM20140715.1049

  Motion to cancel the penalties on the NE 36-56-7-W4 in the amount of $33.91, as per section 347 of the M.G.A.

  Carried

7.28

Bylaw No. 2014-19 - Licence Road Allowance

 

 

• Resolution #CM20140715.1053

  Motion to give first reading to Bylaw No. 2014-19, Licence Agreement for road allowance located between NW 13 and NE 14-56-5-W4.

  Carried

7.29

Request from Heinsburg Community Club

• Resolution #CM20140715.1054

  Motion to approve a $500 donation for the Heinsburg Community Club to pay for the Kikino Metis Dances to come to Heinsburg as entertainment for the Wild Pink Yonder on August 14, 2014.

  Carried

7.30

Request for Proceeds from Rodeo Supper

• Resolution #CM20140715.1055

  Motion to table this item to the next Council meeting.

  Carried

7.31

Minister Don Scott

Reeve Upham informed Council that Minister Don Scott had requested to have a conversation with him periodically in order to ascertain issues affecting the County of St. Paul.  Council indicated to the Reeve that they would like to be made aware of the dates of these conversations in order to have input into the discussion.  Reeve Upham agreed to provide Council notice prior to the meeting in order to ensure he is speaking for everyone.

• Resolution #CM20140715.1056

  Motion that, periodically, Reeve Upham will participate in discussions with Minister Scott via telephone, with input from all Council Members on the issues.

  Carried

7.32

-

7.33

-

7.34

-

7.35

-

8.

Correspondence

9.

Reports

9.1

CAO Report

• Resolution #CM20140715.1058

  Motion to receive the CAO report as information.

  Carried

9.2

MD of St. Paul Foundation

10.

Upcoming Meetings

10.1

July 22 @ 10:00 a.m. - Public Works

11.

Financial

11.1

Listing of Accounts Payable

• Resolution #CM20140715.1059

  Motion to file the listing of Accounts Payable as circulated:

  Batch	Cheque Date	Cheque Nos.	Batch Amount
  17758	June 1, 2014	19962-19963	$  99,460.36
  17772	June 4, 2014	19965	$    2,000.00
  17786	June 10, 2014	19966-20066	$584,115.79
  17790	June 11, 2014	20067-20068	$165,424.72
  17817	June 19, 2014	20069-20129	$518,907.37
  17840	June 26, 2014	20130-20178	$  90,144.57

   

  Carried

11.2

Council Fees

 

 

• Resolution #CM20140715.1060

  Motion to approve the Council Fees for the Month of June, 2014 as amended.

  Carried

11.3

Budget to Actual

• Resolution #CM20140715.1061

  Motion to approve the budget to actual as of June, 2014.

  Carried

12.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  2:07 p.m.

 

These minutes approved this 12th day of August, 2014.

 

 

________________________           ____________________________

Reeve                                                       Chief Administrative Officer