County of St. Paul No 19

Council Meeting

AGENDA

Meeting #:
Date:	Tuesday, January 15, 2013
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

2.

Minutes

3.

Bank Reconciliation

4.

Additions to Agenda and Acceptance of Agenda

5.

Business Arising from Minutes

5.1

Change Order for Ashmont/Lottie Lake Water Transmission Line

At the December meeting, Council was presented with a change order which is required to complete the communication tower installation at both the Ashmont and Lottie Lake Water Treatment Plants so the systems can communicate with each other.  This will complete the changes required in order to expedite the movement of water from Ashmont to Lottie Lake.  The additional charge to the contract is $45,000 based on the quote from Glentel.  This is a cost that will be required for the project - the change in scope only moves the expense earlier in the project - originally this would have been completed with the Water Treatment Plant construction.

 

Council made a motion to table a decision on the change order and check with the school board about the possibility of using their tower that is located at the Ashmont School. 

 

As indicated in my e-mail after the December Council meeting, while the initial capital cost of using the School Division's communication tower appears to be lower, the overall cost is higher than erecting our own tower at the Water Treatment Plant.  A copy of the analysis is attached. This information was distributed to Council and Council members were called prior to Christmas to obtain their support to move forward with the Change Order as this is a County Development that does not require a permit, however it does require notification to affected residents as per Policy DEV-56.  Based on Council's responses letters were sent out to the residents affected by the development in both Ashmont and Lottie Lake providing them 2 weeks to respond.  The response period ended January 7, 2013.  Administration received no comments either in support of or against the proposed development.  Therefore Administration is looking for Council to ratify the Change Order for the Communication Towers.  It is expected that these towers would be in place prior to the end of February 2013.

5.2

Bylaw No. 1618 - Licence Road Allowance between NW 10 and SW 15-60-10-W4

Almer Weinmeier applied for a licence to occupy the undeveloped road allowance situated between NW 10 and SW 15-60-10-W4, along Township Road 602 for the sole purpose of grazing livestock.

 

Council gave 1st reading to this Bylaw at the December Council Meeting.

 

The proposed bylaw was advertised in the St. Paul Journal the week of December 24, 2012.  The fourteen day appeal period has passed and administration has not heard from anyone in opposition to the proposed road closure.

 

6.

Delegation

6.1

11:00 a.m. - Public Hearing - Bylaw No. 1620 - Amend LUB - Rezone PNW 34-57-9-W4 from Urban Expansion to CR(2)

At the December Meeting, Council gave 1st reading to Bylaw No. 1620, which is a bylaw to amend Land Use Bylaw No. 1486 as it relates to rezoning PNW 34-57-9-W4 from Urban Expansion to Country Residential (2).

 

Bylaw No. 1620 was advertised in the St. Paul Journal the weeks of December 24th and 30th and the adjacent landowners were notified.

 

Dennis Bergheim  will attend this Public Hearing.

6.2

11:15 a.m. - Audrey Campbell - Western Canadian Spill Services

AREA VR1 Oilspill Co-op, together with Western Canadian Spill Services are requesting permission from the County of St. Paul to stage their annual winter exercise (Recovery of Oil under Ice) on County land on the North Saskatchewan River at the bridge south of the Town of Elk Point.  This exercise will be attended by oil company Members operating within our area.  They will be using equipment to demonstrate to the membership how to retrieve heavy oil from under ice as indicated in the attached Regulatory Notification. 

 

Audrey Campbell with Western Canadian Spill Services will be in to talk to Council about the proposed exercise and answer any questions Council may have.

6.3

11:30 a.m. - Frog Lake Minor Sports

At the September meeting, Council tabled the request from the Frog Lake Recreation Department to use the Whitney Lake Ball Diamonds and Rodeo Grounds.

 

Stan Olson with Frog Lake Minor Sports will be in to speak with Council about renting the Whitney Lake Rodeo Grounds and Ball Diamonds.  Attached is the correspondence that was sent to Mr. Olson after the last Council meeting.

6.4

1:00 p.m. - Sonia Yanushak & Charles Biollo re Fence Posts at Paziuk Subdivision

Sonia Yanushak and Charles Biollo will be in to speak to Council about their decision to remove the fence posts on the public access to the environmental reserve at the Paziuk Subdivision.

7.

New Business

7.1

RUSA Executive Meetings - January 10 & 11

The Rural Utilities Safety Association Executive Meetings were held on January 10 & 11, 2013 in Red Deer.

7.2

Emerging Trends Municipal Law Seminar - February 21

Brownlee LLP will be holding their annual Law Conference on Thursday, February 21, 2013 in Edmonton.

7.3

Reynolds Mirth Richards Farmer Law Seminar - February 22

The Reynolds Mirth Richards Farmer Law Seminar will be held Friday, February 22, 2013 in Edmonton.  A copy of the Agenda is attached.

7.4

2013 Industrial Vegetation Management Association of AB Seminar - March 5-7

The 2013 IVMAA Spring Seminar and Tradeshow will be held March 5-7, 2013 in Edmonton.  Registration for the conference is $460 per person.

7.5

AAMD&C Spring Convention - March 18-20

The AAMD&C Municipal Spring Convention will be held March 18 to 20, 2013 at the Shaw Conference Centre.  Rooms are booked at the Courtyard by Marriott.

7.6

2013 EDA Conference - April 10-13

The 2013 Economic Developers Alberta Conference & AGM will be held April 10 to 13, 2013 in Kananaskis.  Registration for the Conference is $450. 

7.7

2012 Strategic Plan - 4th Quarter

The final update for the 2012 Strategic Plan is attached.

7.8

2012 Summary of Donations as Per Policy PER-14

County Pins/Promotional Items – The County of St. Paul, on request, may provide County Pins and /or Promotional items to individuals, teams and various organizations, at the discretion of Administration. Administration will provide a quarterly report to Council regarding distribution of these items. 

 

Attached is a list of the donations that were distributed during the 2012 calendar year.

7.9

2013 Land Leases

The following land leases are being presented for renewal for the year 2013:

SE 4-56-3-W4	James Boyd
PNW 34-56-5-W4	Lionel Romanchuk
SE 20-56-7-W4	Banana Hill Farms
PNW 27-57-8-W4	Jean Fontaine
NE 4-62-12-W4	William & Edward Zapisocki

 

The following land lease is being presented for renewal for a 5 year term:

PSW 27-59-11-W4

Ashmont Ag Society

 

The following land lease is being presented for renewal for a 25 year term:

PNE 6-60-10-W4

Ashmont Seniors Club

 

Section 61 of the M.G.A. allows a municipality to grant rights with respect to its property.

7.10

2013 Salary Approval

Further to the January 8th Salary Negotiations meeting, we require a motion from Council to approve the recommendations of the Salary Negotiations Committee.

7.11

County Library Board Budget

The County Library Board budget is attached for Council consideration.  Also attached is an article regarding funding increase from the County of Minburn to the Vegreville Library Board.

 

Councillor Dach will speak to Council regarding the proposed budget and will be requesting additional funding for local libraries.

7.12

Fees for Filing an Assessment Complaint

The current fees for filing an Assessment Appeal are:

-  $20 per parcel for Residential and Farmland

-  $100 per parcel for non-residential

 

These rates have been the same for at least the past eight years.  The municipalities in the Regional Assessment Review Board each have their own fee schedule so an increase would not affect the other municipalities.  The rates must be established before tax notices are printed as the rates appear on the back of the tax notice.

 

7.13

Request for Sponsorship - Club Volleyball

The Lakeland U18 Volleyball Club is made up of players from the Lakeland area.  They will be competing in seeding tournaments throughout the year as well as a provincial tournament in Edmonton.  They are seeking financial assistance to help offset some of the costs of attending these tournaments.

 

The St. Paul Rage U15 girls team has players from Racette, Mallaig and Glen Avon, 9 of which reside in the County.  They are a new team and they are seeking financial assistance to help cover the costs of their basic equipment.

 

In 2012 Council made a motion to donate $250 to the U16 and $250  to the U18 Rhinos Club Volleyball teams. 

7.14

St. Paul Junior Curling Association

The St. Paul Junior Curling Association will be hosting a Junior Curling Bonspiel on Sunday, February 10, 2013 and they are looking for monetary donations or prizes that can be awarded to the curlers.  In the past, Council approved a $300 donation for this group.

 

7.15

2013 Alberta Firefighter Curling Provincials

The St. Paul Fire Department will be representing the County of St. Paul at the Alberta Fire Fighters Curling Association Provincial bonspiel in Elerslie.  They are requesting sponsorship to offset registration, travel and accommodation expenses.

 

7.16

Transportation Grant - Mallaig & District Senior Citizens Club

The Mallaig & District Senior Citizens Club is requesting a transportation grant for 2013. 

 

They used their 2011 grant to travel to Elk Point to attend the Dinner Theatre in March 2011 and then again in 2012 and they are looking at taking more trips.  They usually have between 30-40 seniors who take part in their trips.

 

7.17

St. Paul & District Hospital Foundation

The St. Paul & District Hospital Foundation will be holding their annual fundraising event on March 2, 2013.  They will be raising funds for a ventilator, colonscope and ECG machine.

 

They are looking for support for their fundraiser by way of donations of a live/silent auction item and/or purchase a table of eight for $350.

 

In 2012 the County purchased a table and donated an item for their silent auction.

7.18

Kalyna Country Performing Arts

The Kalyna Country Festival of the Performing Arts will be hosting their annual festival from March 3-5 at the St. Michael Recreation Centre.  They are requesting support in the amount of $200 to help offset the costs of the Festival.

7.19

Funding Request St. Paul Education Regional Division No. 1

We have received a letter from the St. Paul Education Regional Division No. 1 advising that the total operating cost to the FSLW program is $704,000, which is approximately $740 per case.  Approximately 280 of these cases are County students.  St. Paul Education is requesting that the County increase their contribution to $30,000 for the Family School Liaison Worker program for the 2013/14 school year.

 

A copy of this letter has also been provided to the FCSS Director.  At their December meeting, the FCSS board decided that they will not provide funding for the 2013 school year.  Instead they provided funding for seven schools within the division for self-esteem wellness programing.

7.20

NSWA 2013 Funding Request

The North Saskatchewan Watershed Alliance is requesting financial support for operations for their 2012 calendar year.  They are requesting a contribution of $0.50 per capita.  Based on the 2012 Municipal Census, our population is 6,168 making this contribution $3,084, should Council decide to contribute.

 

In 2011 Council approved a $0.50 per capita contribution.

7.21

County Properties

This is follow up to the October 23rd meeting when Council reviewed the list of properties that the County currently owns.

 

1.  Lot P, Plan 4074KS (Park Reserve) in Riverview - Before we can advertise this property for sale, we need to remove the park reserve designation on this lot.  The following is the process to remove the reserve designation:

-  send letters to the adjacent landowners and post a notice on the property stating the county's intent to remove the park designation and advise that they can speak for or against this proposal at the public hearing.

- hold public hearing in accordance with section 230 of the MGA

- after public hearing, Council to pass a motion for the designated officer to request the park designation be removed by the Registrar at land titles.

Money from the sale or lease of the property must go into the public trust account and only by used for MR purposes.

 

2.  NE 2-62-12-W4 - An approach was built to this property two years ago, it has been tested for gravel and Alberta Environment is not interested in buying the property back.  Because the property was acquired through tax forfeiture, we cannot sell it until May, 2019. 

7.22

Bylaw No. 2013-01 - Amend LUB - Rezone PSW 25-57-7-W4 from Ag to Ind/Comm.

Bylaw No. 2013-01 is being presented to Council to Amend the Land Use Bylaw No. 1486 as it relates to rezoning PSW 25-57-7-W4 from Agricultural to Industrial/Commercial.  The owner wishes to subdivide the property so he can build a shop for industrial use.

 

After first reading, the Bylaw must be advertised according to Section 606 of the M.G.A. and a public hearing held according to Section 230 of the M.G.A.

 

The adjacent landowners will also be notified of the proposed rezoning.

 

Dennis Bergheim will be in to speak with Council.

 

In 2012 the landowner submitted a request to rezone the full quarter section from Agricultural to Industrial/Commercial however the bylaw was defeated.  He is now requesting to rezone a portion of it to accommodate an industrial shop.

7.23

Bylaw No. 2013-02 - Amend LUB - Rezone PSW 7-58-8-W4 from Ag to CR(2)

Bylaw No. 2013-02 is being presented to Council to Amend the Land Use Bylaw No. 1486 as it relates to rezoning PSW 7-58-8-W4 from Agricultural to Country Residential (2).  The owner wishes to subdivide the property so he can sell the lot and the purchaser wants to build his house on the hilltop.

 

After first reading, the Bylaw must be advertised according to Section 606 of the M.G.A. and a public hearing held according to Section 230 of the M.G.A.

 

The adjacent landowners will also be notified of the proposed rezoning

 

Dennis Bergheim will be in to speak with Council.

7.24

Road Cancellation - Road Plan 2714ET in SE 9-56-8-W4; SW 10-56-8-W4 and East 1/2 4-56-8-W4

The following road plan is being presented to Council for cancellation as the existing road was built thirty years ago but the old road was not cancelled.  This is the portion we are requesting to cancel now.

 

Road Plan 2714ET in SE 9-56-8-W4; SW 10-56-8-W4; NE 4-56-8-W4 and SE 4-56-8-W4 containing 4.75 acres more or less.  The areas highlighted in orange indicate the portions of road to be cancelled.  See attached map.

 

Section 24 of the M.G.A. allows Council to close and cancel any part of a road described in a surveyed road plan if it is no longer required for use by the travelling public owing to the existence of an alternate route.

7.25

Sand and Gravel Agreement

A five-year Sand and Gravel Agreement for Part of NE 17-56-7-W4 which as shown on the attached map, is being presented to Council for discussion and approval.  This standard agreement will commence January 1, 2013.

 

7.26

Mutual Fire Aid Agrement - Bonnyville

A Mutual Fire Aid Agreement with the Bonnyville Regional Fire Authority is attached.  The agreement has been reviewed with the Bonnyville Fire Chief and the following amendments have been made.

 

Item 8 in the present  agreement has been eliminated.

 

Item 15 in the proposed agreement has been changed some what.  We have added the fees to a schedule A" so that if fees need to be changed in he future, then we only need to amend schedule A, not the complete document.

 

Schedule A of the old agreement has been deleted completely (it was contacts), as contacts are no longer required because of the joint 911 dispatch.

 

 

7.27

Road Construction Easements

Easements for road construction purposes.  Backsloping and County to fence or pay compensation for fencing.  

All are standards easements unless otherwise indicated by *

Thru Sec. 34-56-4-W4, BF 75789, Project 1C131, 1 Mile
NW 34-56-4-W4	Fred Bristow
SW 34-56-4-W4	Fred Bristow
SE 34-56-4-W4	Reed Allan Nichols *
NE 27-56-4-W4	Sheldon & Denise Ballas
* Purchase Agreement for Culvert
Hwy 28, South on Rge Rd 95, Project 5C123, 2 Miles
West of SW 5-60-9-W4	Henry & Antoinette Graus
West of PSW 5-60-9-W4	Guy Laberge ET AL
West of NW 5-60-9-W4	Henry & Antoinette Graus
East of SE 6-60-9-W4	Rolland, Leonce & Rachelle Langevin
East of NE 6-60-9-W4	Gabriel & Line Brousseau
East of PSE 7-60-8-W4	Simonne Lefebvre
East of SE 7-60-9-W4	Jeremie & Roxanne Feland & Denis & Aline Martin
East of PNE 7-60-9-W4	Martin & Gillian Lines
East of NE 7-60-9-W4	Richard St. Arnault *
West of NW 8-60-9-W4	Aime & Yvonne St. Arnault *
West of SW 8-60-9-W4	Aime & Yvonne St. Arnault
Brushing Only
RGE RD 105 SOUTH OF TWP RD 584, Project 4C121, 2 Miles
NW 20-58-10-W4	X-L Supervision - This property changed hands after the easements were signed in 2012

 

7.28

Request to Use Reserve Land at Laurier Lake

7.29

Host July Zone Meeting

8.

Correspondence

9.

Reports

9.1

CAO Report

9.2

Joint Health & Safety Committee Minutes

10.

Upcoming Meetings

10.1

ASB - Jan. 18 @ 10:00 a.m.

10.2

ASB Conference - Jan 22-25

10.3

Public Works - Jan. 29 @ 10:00 a.m.

10.4

HUB Board/Membership Meeting - January 31 @ 10:00 a.m.

Meeting is downstairs in board room.  Alternate to attend?

 

11.

Financial

11.1

Listing of Accounts Payable

For November and December as no motion was made last month to approve November Paysheets.

11.2

Budget to Actual

12.

Adjournment