County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
5015- 49 Avenue, St. Paul, AB T0A 3A4

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Deputy Reeve Maxine Fodness at 10:00 a.m., Friday, September 14, 2018 at the County Office in St. Paul, there being present the following:

Councillor Darrell YounghansDivision 1
Councillor Kevin WirstaDivision 2
Councillor Cliff MartinDivision 3
Councillor Maxine FodnessDivision 4
Councillor Dale HedrickDivision 5
Councillor Laurent AmyotteDivision 6
Sheila KitzCAO
Tim MahdiukDirector of Community Services
Kyle AttanasioDirector of Corporate Services
Phyllis CorbiereExecutive Assistant
Mark ChileenDirector of Public Works 
Kaitlyn KenneyMunicipal Intern
Hailey GishMunicipal Intern
Absent: 
Steve UphamReeve
  • Resolution #CM20180914.1001

    to approve minutes of the August 14, 2018 Council Meeting with the following correction:

    Resolution CM20180814.1015

    • Put "transfer to reserve" in quotations, to provide clarity in the motion.
    Carried
  • Resolution #CM20180914.1002

    to adopt the Bank Reconciliation for the month ending August 31, 2018.

    Carried

The following additions were made to the agenda:

8.8  Request to Brush Road Allowance

8.9  Letter of Support for Elk Point RCMP

  • Resolution #CM20180914.1003

    to adopt the agenda for the Regular Meeting of Council for September 14, 2018 with the above noted additions.

    Carried

Grant Deme, St. Paul Journal entered the Council Room at 10:30 a.m. 



Staff - Sheila Kitz, Mark Chileen, Tim Mahdiuk, Kyle Attanasio, Phyllis Corbiere, Hailey Gish, Kaitlyn Kenney and Krystle Fedoretz remained during the in camera discussions to provide any information as required.  

  • Resolution #CM20180914.1004

    that pursuant to Section 197(2) of the MGA, County Council move into Closed Session and close the meeting to the public as per Sections 17, 18, 23 and 24, Division 2, Part 1 of the FOIP Act at 10:05 a.m. 

    Carried
  • Resolution #CM20180914.1007

    that administration send letters to the residents in the hamlet of Mallaig who live along railway avenue between 1st Street and 2nd Street to determine if there is interest in extending their lots to the north.  The residents would be required pay for the land as well as the subdivision and registration fees.  

    Carried
  • Resolution #CM20180914.1008

    that administration send a letter to the RCMP indicating that the County does not support the oil haulers from CNRL blocking the road to the plant sites.

    Carried
  • Resolution #CM20180914.1005

    that County Council move out of Closed Session at 10:30 a.m. 

    Carried
  • Resolution #CM20180914.1009

    that administration explore the cost of repairs required for the Ashmont Gazebo located on the County's siding lands and contact the Ashmont Legion to see if they would be interested in applying for a grant to repair the gazebo.

    Carried
  • Resolution #CM20180914.1010

    to approve the 25 year lease with the Mallaig and District Museum Society for 6.32 acres described as Lot 1MR, Block 7, Plan 0928675 in PSE 25-60-10-W4, effective May 1, 2018 with the following correction:

    • Section 6 - Add in the word be - There will be no right of first refusal.
    Carried

Caroline Adamczuk-Sech and Grace Adamczuk entered the Council Room at 10:31 a.m.   The owners of Lots 12 and 13, Block 2, Plan 7922083 in NE 25-59-10-W4 at Vincent Lake discussed the letter they received to remove their buildings that are encroaching on the the Municipal Reserve adjacent to their property.  Caroline informed Council that when they replaced the old deck they built the new one in the same location and when they added the outdoor kitchen they thought they were within their property lines.  They were unaware of the required setbacks.  They requested that Council consider permitting them to leave the deck and outdoor kitchen as well as the shower and sauna which are encroaching on the MR.  The delegation informed Council that they will be moving the other structures from the municipal reserve.

 

The delegation left the Council Room at 10:41 a.m. 

  • Resolution #CM20180914.1006

    that the County enter into an encroachment agreement with the owners of Lots 12 and 13, Block 2, Plan 7922083 in NE 25-59-10-W4 to accommodate the deck and outdoor kitchen as well as the shower and sauna buildings which are encroaching on Lot 4ER, Block 2, Plan 7922083, at the landowners  expense.

    Carried

Jenelle Saskiw, Senior Associate and Pascal Ryffel, Director of Government Relations with Alberta Counsel entered the Council Room at 11:04 a.m.

Pascall presented information on the Alberta Counsel which was founded as a law firm and grew to include a host of lobby services following the 2015 provincial election.  The Counsel has become a cross-partisan firm specializing in government relations with the province.  They serve a diverse array of clients, ranging from small businesses to multinational corporations, municipalities, associations, unions and not-for-profit organiztions.  Alberta Counsel provides service on a project basis or on a regular retainer program.  

Following their presentation, the delegation left Council Room at 11:29 a.m. 

Deputy Reeve Fodness declared the Public Hearing open at 11:30 a.m. 

 

Krystle Fedoretz, Planning and Development Officer, informed Council that the Public Hearing has been advertised in accordance with section 606 of the MGA. 

 

She then informed Council that the purpose of the Public Hearing is to hear from anyone affected by Bylaw 2018-15 as it relates to amending Land Use Bylaw No. 2013-50 to address the regulation of cannabis. 

 

There was no one present to speak in favor of or in opposition to the proposed bylaw and there were no written submissions in favor of or in opposition to the proposed bylaw.  

 

Deputy Reeve Fodness declared the Public Hearing closed at 11:31 a.m.

  • Resolution #CM20180914.1012

    to give second reading to Bylaw No. 2018-15, to amend Land Use Bylaw 2013-50 to address the regulation of cannabis.

    Carried
  • Resolution #CM20180914.1013

    to give third reading to Bylaw No. 2018-15.

    Carried

Anton Bester and Andrew Le, with Urban Systems entered the Council Room at 1:00 p.m. 

Andrew reviewed the Construction budget and outlined the scope changes that occurred since the project started as well as the challenges they faced.  Anton informed Council that they expect to commission the line in October to be fully operational for delivery of water to the Hamlet of Mallaig.  After all the change orders, the contract value at completion is estimated to be under budget.  Anton also expressed that Beretta Pipeline Construction Ltd. has been a good company to work with on this project.  

 

The delegation left the Council Room at 1:33 p.m. 

 

Grant Deme, St. Paul Journal left the Council Room at 1:35 p.m. 



Dickie Makokis and Winston Lapatak entered the Council Room at 1:30 p.m.



Staff - Sheila Kitz, Mark Chileen, Tim Mahdiuk, Phyllis Corbiere, Kyle Attanasio, Katilyn Kenney and Hailey Gish remained during the in camera discussion to provide any information as required.   

  • Resolution #CM20180914.1022

    that pursuant to Section 197(2) of the MGA, County Council move into Closed Session and close the meeting to the public as per Section 17 of the FOIP Act.  Time:  1:35 p.m. 

    Carried
  • Resolution #CM20180914.1023

    move out of closed session.  Time:  2:28 p.m. 

    Carried
  • Resolution #CM20180914.1024

    that administration design a sign to be erected at the municipal campgrounds, welcoming everyone to the County of St. Paul Municipal Parks.

    Carried
  • Resolution #CM20180914.1025

    to send a response to the Saddle Lake residents advising that the signage will be posted welcoming all people to the muncipal parks and that administration will explore cultural awareness training for all County Staff. 

    Carried
  • Resolution #CM20180914.1011

    to approve Kyle Attanasio to enroll in the Certificate in Municipal Management and Leadership program through the Alberta School of Business at the University of Alberta commencing October 2018, providing he remains with the County for a period of twelve months after course completion, otherwise a portion of the tuition shall be reimbursed as per policy HR-8.

    Carried
  • Resolution #CM20180914.1014

    to approve Krystle Fedoretz, Planning and Development Officer and Kaitlyn Kenney, Municipal Intern, to attend the Subdivision and Development Appeal Board Training on October 19 in Nisku. 

    Carried
  • Resolution #CM20180914.1015

    to approve a $200 donation for the Elk Point Grandparent Day Celebration.

    Carried
  • Resolution #CM20180914.1016

    to sponsor one team to participate in the Elk Point Lions' Golf Tournament on September 22, if there are enough players to make a team and provide a door prize.

    Carried
  • Resolution #CM20180914.1017

    to deny the request from Devon Canada Corporation to erect "No Devon Traffic" signage on Range Road 71 south of the Township Road 580 intersection, as haul routes are to be determined by the County.  

    Carried
  • Resolution #CM20180914.1018

    to give first reading to Bylaw 2018-17, to include a notwithstanding clause under Section 7.22 of Land Use Bylaw 2013-50, to permit two dwelling units on Lot 1, Block 1, Plan 1024694 contained within NE 1-58-9-W4. 

    Carried
  • Resolution #CM20180914.1019

    to table the request to remove trees and add gravel on 91R, Block 2, Plan 7722896 north of Lot 87, Block 2, Plan 7722896 to connect to an existing access and to defer DEV-93 to the policy committee. 

    Carried
  • Resolution #CM20180914.1020

    to table the request from the owner of PNE 31-58-10-W4 to brush the road allowance along range road 105U to the Public Works meeting and in the interm administration will look at the road allowance. 

    Carried

Deputy Reeve Fodness recessed the meeting at 12:03 p.m. and reconvened the meeting at 1:00 p.m. with all members of Council present, except Reeve Upham.

  • Resolution #CM20180914.1021

    to provide the Elk Point RCMP Detachment with a letter of support for additional members based on the CSI Values.

    Carried

8.10

8.11

8.12

 

 

  • Resolution #CM20180914.1026

    to approve Councillor Kevin Wirsta to attend the AUMA Conference in Red Deer on September 26 and 27, 2018, in conjunction with the meeting with the Minister of Health regarding Town of Elk Point Physician Recruitment.   

    Carried
  • Resolution #CM20180914.1027

    to schedule a Council Retreat for Tuesday September 18 at noon for Council and the CAO for preliminary discussions on strategic planning.

    Carried
  • Resolution #CM20180914.1028

    to accept the CAO report as presented.

    Carried
  • Resolution #CM20180914.1029

    to approve the budget to actual as of August 31, 2018.

    Carried
  • Resolution #CM20180914.1030

    Motion to file the listing of Accounts Payable as circulated:

    BatchCheque DateCheque Nos.Batch Amount
    21728August 7, 201831842 - 31906$733,847.53
    21738August 9, 2018Direct Deposit$  51,691.74
    21739August 10, 201831907 - 31991$252,902.53
    21754August 16, 201831992$  12,652.50
    21752August 16, 201831993 - 32033$466,569.31
    21772August 24, 201832034 - 32078$456,381.79
    21774August 24, 2018Direct Deposit$  98,963.82
    Carried
  • Resolution #CM20180914.1031

    to approve the Council Fees for the Month of August 2018 as circulated.

    Carried

Business on the agenda being concluded, Chairman M. Fodness adjourned the meeting.  Time:  3:12 p.m.

 

These minutes approved this 9th day of October 2018.

 

 

________________________           ____________________________

Reeve                                                Chief Administrative Officer