County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, September 10, 2019
Time:	10:00 A.m. - 3:00 P.m.
Location:	Council Chambers

Present

• Councillor Darrell Younghans, Division 1
• Councillor Kevin Wirsta, Division 2
• Councillor Cliff Martin, Division 3
• Councillor Maxine Fodness, Division 4
• Councillor Dale Hedrick, Division 5
• Councillor Laurent Amyotte, Division 6

Absent

• Reeve Steve Upham

Staff Present

• Tim Mahdiuk, Interim CAO
• Dennis Bergheim, Director of Community Services
• Dan Reid, Director of Public Works
• Bryan Bespalko, Public Works Supervisor
• Phyllis Corbiere, Executive Assistant
• Arlene Shwetz, Communications Coordinator

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1.

Call to Order

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Deputy Reeve Maxine Fodness at 10:00 a.m.

2.

Minutes

• Resolution CM20190910.1001
  Moved By: Councillor Dale Hedrick

  to approve the minutes of the August 13, 2019 Council Meeting as presented. 

  Carried

3.

Bank Reconciliation

• Resolution CM20190910.1002
  Moved By: Councillor Cliff Martin

  to adopt the Bank Reconciliation for the month ending August 31, 2019.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

• Resolution CM20190910.1003
  Moved By: Councillor Laurent Amyotte

  to adopt the agenda for the Regular Meeting of Council for September 10, 2019 with the following additions: 

  8.11  Dinner Meeting with Portage College - October 24

  8.12  Quarterly Meeting with Frog Lake First Nation 

  Carried

5.

Closed Session

• Resolution

5.1

Closed Session

• Resolution CM20190910.1004
  Moved By: Councillor Darrell Younghans

  that pursuant to Section 197(2) of the MGA, County Council move into closed session and close the meeting to the public as per Section 16 and 27, Division 2, Part 1 of the FOIP Act at 10:02 am.

  Carried

  Arlene Shwetz, Communications Coordinator, left the Council Room at 10:02 am.

  Staff Tim Mahdiuk, Dennis Bergheim, Daniel Reid, Bryan Bespalko and Phyllis Corbiere remained in the meeting during the closed session to provide information to Council as required. 

  
  
• Resolution CM20190910.1005
  Moved By: Councillor Cliff Martin

  to revert to an open meeting at 10:46 am.

  Carried

  Arlene Shwetz entered the meeting at 10:46 am.

  Claire Gauvreau entered the meeting at 10:46 am.

  
  
• Resolution CM20190910.1006
  Moved By: Councillor Dale Hedrick

  that Public Works proceeds with testing for aggregate on SW 4-57-7-W4.  

  Carried
• Resolution CM20190910.1007
  Moved By: Councillor Darrell Younghans

  that administration and public works prepare comparative costs for dedesignating a portion of Lot R, Block 2, Plan 527MC, subdividing a portion of private property or using the adjacent MR for a public parking lot, to address the concerns of the residents. 

  Carried

8.

New Business

8.1

Sale of Railway Avenue - Mallaig

• Resolution CM20190910.1008
  Moved By: Councillor Cliff Martin

  to proceed with the subdivision and sale of land to the adjacent landowners along railway avenue in the Hamlet of Mallaig pending confirmation of all lot owners participating, as per Councillor Amyotte's report.

  Carried

8.2

Request to Name Road - Skawronski Way

• Resolution CM20190910.1009
  Moved By: Councillor Laurent Amyotte

  to proceed with naming Township Road 563 West of Range Road 110 as Skawronski Way.  

  Carried

8.3

SPERD Request to Provide Returning Officer Services for By Election

• Resolution CM20190910.1010
  Moved By: Councillor Laurent Amyotte

  to enter into an agreement with St. Paul Education Regional Division to appoint Kyle Attanasio as returning officer for their upcoming byelection.  

  Carried

7.

Delegation 

7.1

11:00 am - Urban Systems, Leachate Assessment 

Mike Hopkins, P Eng. and Dr. Joanne Quarmby, Water and Wastewater Specialist with Urban Systems entered the Council Room at 11:00 am to give a presentation on the potential effects of accepting leachate at the Ashmont Lagoon and the effects of the leachate on the sludge/biosolids quality.  The delegation left the Council Room at 11:27 am.

• Resolution CM20190910.1011
  Moved By: Councillor Dale Hedrick

  that the County will not accept leachate into the Ashmont Wastewater Lagoon.  

  Carried

7.2

11:30 am - David Beck and Ron Lanferman

David Beck and Ron Lanferman entered the Council Room at 11:29 am to discuss their invoice for two fire calls to their property at Lot 4, Block 1, Plan 8221356 in SE 22-56-11-W4 and to request that Council consider reducing the amount of the invoice.          

• Resolution CM20190910.1012
  Moved By: Councillor Cliff Martin

  to table a decision until later during the meeting. 

  Carried

7.4

11:55 am -  MLA Dave Hanson

David Hanson, MLA entered the Council Room at 11:55 am to discuss upgrading local highways, STIP, ASB and MSI funding, the Red Tape Ministry, mowing and weed control along highways, tax exemption on industrial properties, policing and a NEEDS study for housing facilities for the MD Foundation.  The delegation left the Council Room at 12:30 pm

The meeting adjourned for lunch at 12:30 pm and reconvened at 1:00 pm with all Council present except Reeve Upham.

7.3

1:00 pm - CNRL

Dave Rosgen, Jennifer Paterson, Garnet Zarowny, Lawrence Ference, Doug Zarowny, Carrie Baumgardner, Mike Simpson and Eugene Dyjur with CNRL entered the Council Room at 12:56 pm.

• Resolution CM20190910.1013
  Moved By: Councillor Cliff Martin

  to move into closed session as per Section 16, Division 2, Part 1 of the FOIP Act at 1:00 pm.

  Carried
• Resolution CM20190910.1014
  Moved By: Councillor Darrell Younghans

  to revert to an open meeting at 2:31 pm.

  Carried

  The delegation left the Council Room at 2:31 pm.

  Claire Gauvreau, St. Paul Journal, entered the Council Room at 2:31 pm.

  Arlene Shwetz entered the Council Room at 2:31 pm.

  
  

7.5

2:45 pm - Doris Bodnar and Pierre Champagne

Pierre Champagne and Doris Bodnar were admitted to the Council Room at 2:32 pm to request vehicle access by opening the existing road allowance to St. Paul Beach on Vincent Lake at Lot R, Block 1, Plan 527MC.   Doris Bodnar presented Councillor Hedrick with petition in support of having an access to the beach.  The delegation left the Council Room at 2:45 pm.

• Resolution CM20190910.1015
  Moved By: Councillor Cliff Martin

  7.2 - 11:30 am - David Beck and Ron Lanferman  

  to deny the request from the landowner to further reduce the invoice for their fire call.  

  Carried
• Resolution CM20190910.1016
  Moved By: Councillor Darrell Younghans

  7.4 - 11:55 am - MLA David Hanson 

  that administration prepare a submission for the Red Tape Ministry addressing some of the issues faced by the County of St. Paul.

  Carried
• Resolution CM20190910.1017
  Moved By: Councillor Dale Hedrick

  7.3 - 1:00 pm - CNRL 

  to table a decision on CNRL's request to reduce their property taxes to budget deliberations. 

  Carried

8.

New Business

8.4

Request for Letter of Support for CFEP Grant- St. Paul Regional High School Athletic Parent Association 

• Resolution CM20190910.1018
  Moved By: Councillor Darrell Younghans

  to provide the St. Paul Regional High School Athletic Parent Association with a letter of support to accompany their CFEP grant application for funding to purchase a new D250 compliant bus.  

  Carried

8.5

Ratify for Letter of Support for AB Blue Cross Grant-St. Paul Regional High School Athletic Parent Association 

• Resolution CM20190910.1019
  Moved By: Councillor Laurent Amyotte

  to ratify the letter of support provided to the St. Paul Regional High School Athletic Association for their Alberta Blue Cross Healthy Communities Grant application for the construction of a pole vault and high jump pit.  

  Carried

8.6

Heritage Lodge Auxiliary Annual Grandparents Day Celebration

• Resolution CM20190910.1020
  Moved By: Councillor Kevin Wirsta

  to provide the Heritage Lodge Auxiliary with a $200 grant for their annual Grandparents Day Walk.  

  Carried

8.7

Terry Fox Run

• Resolution CM20190910.1021
  Moved By: Councillor Cliff Martin

  to provide a $150 donation to help offset expenses of hosting the Terry Fox Run on September 15, 2019.

  Carried

8.8

St. Paul Elks Radio Auction 

• Resolution CM20190910.1022
  Moved By: Councillor Darrell Younghans

  to approve the following donations for the St. Paul Elks Lodge #465 Radio Auction on November 3: 

  • ten cubic yard load of gravel valued at $150, to be delivered as per policy PW-59
  • 3 nights camping at any Municipal Campground and one load of wood, valued at $100.
  Carried

8.9

2020 Municipal Internship Program

• Resolution CM20190910.1023
  Moved By: Councillor Cliff Martin

  that the County of St. Paul will not submit an application to host an intern for the 2020 intake.

  Carried

8.10

Infrastructure Asset Management Alberta Workshop 

• Resolution CM20190910.1024
  Moved By: Councillor Laurent Amyotte

  to approve Gina Laramee and Linda Meger to attend the Infrastructure Asset Management Alberta Workshop on October 9 in Calgary.  

  Carried

8.11

Meeting with Portage College - October 24

• Resolution CM20190910.1025
  Moved By: Councillor Darrell Younghans

  to approve all of Council and the CAO to attend the meeting with Portage College on October 24 to discuss post-secondary needs in the community.

  Carried

8.12

Joint Meeting with Frog Lake First Nations

• Resolution CM20190910.1026
  Moved By: Councillor Darrell Younghans

  that administration explore the request for regularly scheduled joint meetings with the Frog Lake First Nations.

  Carried

10.

Reports

10.1

CAO Report

• Resolution CM20190910.1027
  Moved By: Councillor Kevin Wirsta

  that the November 12, 2019 Council meeting be rescheduled to 9:00 am to accommodate Council and staff travelling to Edmonton for the RMA Convention. 

  Carried
• Resolution CM20190910.1028
  Moved By: Councillor Darrell Younghans

  that administration schedule a meeting with K Division during the RMA Convention, pending discussions with the Elk Point RCMP on September 16, 2019.

  Carried
• Resolution CM20190910.1029
  Moved By: Councillor Kevin Wirsta

  to nominate CAO Sheila Kitz for the RMA RW Hay Award for Rural Administrative Excellence.  

  Carried
• Resolution CM20190910.1030
  Moved By: Councillor Darrell Younghans

  to approve the CAO Report as presented. 

  Carried

12.

Financial 

12.1

Budget to Actual

• Resolution CM20190910.1031
  Moved By: Councillor Cliff Martin

  to approve the budget to actual as of August 31, 2019.

  Carried

12.2

Listing of Accounts Payable

• Resolution CM20190910.1032
  Moved By: Councillor Dale Hedrick

  to file the listing of Accounts Payable as circulated -

  Batch        Cheque Date           Cheque Nos.      Batch Amount

  22886       August 6, 2019        Direct Deposit       $  86,188.80

  22798       August 8, 2019        34293 - 34346      $164,634.42

  22799       August 9, 2019        Direct Deposit       $383,991.95

  22805       August 9, 2019        Direct Deposit       $133,268.75

  22819       August 15, 2019      34347 - 34422      $519,834.05

  22820       August 15, 2019      34423                   $  40,999.61

  22821       August 15, 2019      Direct Deposit       $354,386.45

  22827       August 16, 2019      Direct Deposit       $    4,603.80

  22852       August 23, 2019      34424 - 34457      $229,979.66

  22851       August 26, 2019      Direct Deposit       $  66,671.83

  Carried

12.3

Council Fees

• Resolution CM20190910.1033
  Moved By: Councillor Laurent Amyotte

  to approve the Council Fees for the Month of August, 2019 with an amendment to Reeve Upham's time sheet.

  Carried

13.

Adjournment

Business on the agenda being concluded, Chairman Maxine Fodness adjourned the meeting at 3:40 pm.