County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, June 12, 2018
Time:	9:00 A.m. - 9:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 9:00 a.m., Tuesday, June 12, 2018 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Darrell Younghans	Division 1
Councillor Kevin Wirsta	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Dale Hedrick	Division 5
Councillor Laurent Amyotte	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Director of Community Services
Kyle Attanasio	Director of Corporate Services
Phyllis Corbiere	Executive Assistant
Mark Chileen	Director of Public Works
Claire Gauvreau	St. Paul Journal
Sandy Bishop	Lakeland Connect

A Moment of Silence was observed in memory of the Late Dwayne Lindberg.  

2.

Minutes

• Resolution #CM20180612.1001

  to approve minutes of the May 8, 2018 Council Meeting as presented.

  Carried

3.

Bank Reconciliation

 

 

• Resolution #CM20180612.1002

  to adopt the Bank Reconciliation for the month ending May 31, 2018.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

9.20  Grant for St. Lina Seniors

9.21  Haying in the 30s

9.22  Global Petroleum Show - Thursday June 14th 

9.23  WestDef Conference - June 26 to 28

• Resolution #CM20180612.1003

  to adopt the agenda for the Regular Meeting of Council for June 12, 2018 with the above noted additions.

  Carried

5.

In Camera

In Camera

Sandy Bishop, Lakeland Connect, and Claire Gauvreau, St. Paul Journal left the Council Room at 9:06 a.m. 

 

Staff Members - Mark Chileen, Tim Mahdiuk, Kyle Attanasio, Phyllis Corbiere, Kaitlyn Kenney and Hailey Gish remained in the Council Room during the in camera discussions to provide information to Council if reqiured.  

 

Claire Gauvreau and Sandy Bishop entered the Council Room at 9:36 a.m. 

• Resolution #CM20180612.1004

  to go in camera as per section 29 of the FOIP Act.  Time:  9:06 a.m. 

  Carried
• Resolution #CM20180612.1005

  that Council return to an open meeting at 9:37 9:36 a.m.

  Carried
• Resolution #CM20180612.1006

  that administration amend the Code of Conduct Bylaw as per the discussions and bring the Bylaw to the July Council Meeting for final approval. 

  Carried
• Resolution #CM20180612.1007

  approve funding for Enhanced Policing consisting of two ten hour shifts on the July, August and September long weekends at a cost of $5,100.

  Defeated

6.

Business Arising from Minutes

7.

Reports

7.1

CAO Report

 

 

• Resolution #CM20180612.1008

  to receive the CAO Report as information.

  Carried
• Resolution #CM20180612.1009

  to tender the Moosehills Road Project for fall construction.

  Carried
• Resolution #CM20180612.1010

  to approve Tim Mahdiuk and Reeve Upham to attend the RMA Trade Division Golf Tournament on June 15 in Canmore. 

  Carried

8.

Delegation

8.1

11:00 a.m. Public Hearing re Loan Bylaw No. 2018-09

Reve Upham delcared the Public Hearing open at 11:00 a.m. 

 

Sheila Kitz, CAO informed Council that the Public Hearing has been advertised in accordance with section 606 of the MGA.

 

She then informed Council that the purpose of the Public Hearing is to hear from anyone affected by Bylaw 2018-09 as it relates to providing a $55,000 loan to the St. Paul Quarterback Club, which will be repaid in 10 equal payments of $5,500 starting in 2019.

 

There was no one present to speak in favor of or in opposition to the proposed bylaw and there were no written submissions in favor of or in opposition to the proposed bylaw.  

 

Reeve Upham declared the Public Hearing closed at 11:03 a.m.

• Resolution #CM20180612.1028

  to give second reading to Bylaw 2018-09 with the amendment to item No. 4 - 10 equal payments of Five Thousand Five Hundred Dollars.

  Carried
• Resolution #CM20180612.1029

  to give third reading to Bylaw 2018-09.

  Carried

8.2

11:15 a.m. - Guardian Chemicals

Ken Warholik, Assistant Public Works Superintendent and Tony Devlin, Public Works Supervisor entered the Council Room at 11:25 a.m. 

 

Vince Richardson and Hounain Mouzaffar with Guardian Chemicals entered the Council Room at 11:25 a.m. to give a presentation on Roadtek which is a road surfacing product that provides stabilization and dust suppressant that maintains the safety and longevity of rural roads. RoadTek binds the aggregate materials of the road with stong physical bonds, increasing its mechanical strength and load-bearing capacity.

 

Following the presentation, the delegation left the Council Room at 12:10 p.m. 

Reeve Upham recessed the meeting at 12:10 pm and reconvened the meeting at 1:01 p.m. with all members present.

• Resolution #CM20180612.1047

  motion that Public Works apply Roadtek on the Richland Road utilizing current budget allocated for the road.

  Carried

8.3

1:00 p.m. - Linda Sallstrom, St. Paul Chamber of Commerce

Linda Sallstrom, Executive Director with the St. Paul and District Chamber of Commerce, was admitted to the Council Room at 1:02 p.m. to discuss her grant submission for funding for a Labour Market Study to gain a better understanding of what is currently taking place in our community and to better prepare our communities for future growth.  It is a new initiative led by the Chamber of Commerce and they require partners for the grant.  They will be applying for a $80,000 to $95,000 grant.  Linda informed Council that she reached out to the Elk Point and Mallaig Chambers of Commerce and they have agreed to provide access to their information, but they are unable to provide financial support. 

 

Linda Sallstrom then requested financial support in the amount of $5,000.  Following her presentation, the delegation left the Council Room at 1:21 p.m. 

• Resolution #CM20180612.1043

  to provide the Chamber of Commerce with a $5,000 contribution for the Labour Market Study and provide information as requested by the Chamber of Commerce that may be relevant for their grant application.

  Carried

8.4

1:30 p.m. - Tanya Fontaine Porozni, St. Paul Community Learning Association

Tanya Fontain-Porozni, Program Co-ordinator with the St. Paul Community Learning Association and Farah Cardinal were admitted to the Council Room at 1:30 p.m. to invite Council to take part in the Kinokamas Healing Ride to address trauma and healing and to build confidence and relationship.  The ride will take place on June 20 starting at Kehewin and travelling in the dtich along Highway 29 to Blue Quills.

The delegation left the Council Room at 1:43 p.m. 

9.

New Business

9.1

Transfer of Encroachment Licence - Lot 15, Block 5, Plan 4223MC

• Resolution #CM20180612.1011

  to transfer the encroachment Agreement for Lot 12, Block 5, Plan 4223MC to accommodate the boathouse encroaching on the ER on the north side of the property and the shed encroaching on the road on the south side of their property, to the new owners as amended.

  Carried

9.2

Sign at Entrance of Lac Bellevue Subdivision

• Resolution #CM20180612.1012

  to update the signs in the Subdivisions with the rural address numbers at an estimated cost of $25,000.

  Carried

9.3

Request for Compensation for Flooding on E 1/2 19-61-9-W4

• Resolution #CM20180612.1013

  to provide the owner of E 1/2 19-61-9-W4 with compensation in the amount of $765 based on their estimate of additional costs they incurred as a result of their land flooding when County staff blew a beaver dam on the NE 18-61-9-W4, providing the landowner signs a waiver releasing the County of any further claims.

  Carried

9.4

Request to Cancel Property Taxes on Lot 6, Block 3, Plan 0021847

• Resolution #CM20180612.1014

  to cancel the municipal property taxes in the amount of $249.31 for the 2018 taxation year on Lot 6, Block 3, Plan 0021847, as per section 347 of the M.G.A.

  Carried

9.5

Request to Waive Property Tax Increase

• Resolution #CM20180612.1015

  to cancel the municipal portion of thei property taxes in the amount of $307.68 for the 2018 taxation year on Lot 3, Block 1, Plan 0221697 for the increased assessment on the suite for their handicapped son, as per section 347 of the MGA.

  Carried

9.6

Request for Adjustment on Property Taxes

• Resolution #CM20180612.1016

  to deny the request for a tax cancellation for the municipal portion of the non-residential property taxes on NE 7-56-7-W4.

  Carried

9.7

Request for Concession on Water Bill

• Resolution #CM20180612.1017

  to deny the request for a refund for high consumption on Utility Account 30137.10, which was the result of a leaking faucet caused by a water line freezing, but allow the owners an adiditional three months to pay the invoice. 

  Carried

9.8

FCM Special Advocacy Fund

• Resolution #CM20180612.1018

  to approve a two-year contribution for the FCM Special Advocacy Fund in the amount of $800.

  Carried

9.9

Portage College Request for Financial Support

• Resolution #CM20180612.1019

  to provide $5,000 for the dinner for the Food Preneur Event, as part of Portage College's 50th Anniversary celebration, to be held on November 2 and 3, 2018.   

  Carried

9.10

Request from St. Paul BMX & Skatepark Society

• Resolution #CM20180612.1020

  that the County Surveyor be authorized do the survey work for the St. Paul BMX & Skatepark Society, at no cost to the Skatepark Society.

  Carried

9.11

Road Signage Related to the Pengrowth Operated Facility

• Resolution #CM20180612.1021

  to approve the installation of the permanent road signage for the Pengrowth Operated Facility in the Lindbergh Area with Pengrowth paying for the signs and the County ordering and installing them.  Further that the County of St. Paul will seek approval from Alberta Transportation and the MD of Bonnyville for the signs that affect their right of ways.  

  Carried

9.12

Lac Bellevue & District Ag Society

 

 

• Resolution #CM20180612.1022

  that the County widen the approach by approximately 12 feet for the Lac Bellevue Ag Society, at no cost to the Ag Society.  

  Carried

9.13

Letter of Support - MD Foundation

• Resolution #CM20180612.1023

  to provide the MD of St. Paul Foundation with a letter of support to have the decision by AHS to discontunue mobile blood collection services at Sunnyside Manor reversed to include all residents.  

  Carried

9.14

Letter of Support - Ashmont Seniors

• Resolution #CM20180612.1024

  to provide the Ashmont Seniors with a letter of support to accompany their grant application under the New Horizons Program for funding to replace their roof.  

  Carried

9.15

FCSS Board Member Appointment

• Resolution #CM20180612.1025

  to appoint Jessica Murray to the FCSS Board for the remainder of the four-year term.  

  Carried

9.16

Funding Request - Elk Point Pickle Ball Club

• Resolution #CM20180612.1026

  to provide the Elk Point Pickle Ball Club with a $2000 grant to help fund the shortfall on their pickle ball courts.

  Carried

9.17

Municipal Seed Cleaning Plant Funding Request

• Resolution #CM20180612.1027

  to provide the Seed Cleaning Plant with $2100 to purchase a defibrillator to be kept on site.

  Carried

9.18

Fee Schedule Bylaw 2018-11

• Resolution #CM20180612.1030

  to give first reading to Fee Schedule Bylaw 2018-11.

  Carried
• Resolution #CM20180612.1031

  to give second reading to Bylaw 2018-11.

  Carried
• Resolution #CM20180612.1032

  to present Bylaw 2018-11 at this meeting for third reading.

  Carried Unamimously
• Resolution #CM20180612.1033

  to give third reading to Bylaw 2018-11.

  Carried

9.19

Fire Protection Services Bylaw 2018-12

 

 

• Resolution #CM20180612.1034

  to give first reading to Fire Protection Services Bylaw 2018-12, as amended.

  Carried
• Resolution #CM20180612.1035

  to give second reading to Bylaw 2018-12.

  Carried
• Resolution #CM20180612.1036

  to present Bylaw 2018-12 for third reading.

  Carried Unamimously
• Resolution #CM20180612.1037

  to give third reading to Bylaw 2018-12.

  Carried

9.20

Grant for St. Lina Seniors

• Resolution #CM20180612.1038

  to provide the St. Lina Seniors with a $3,340 grant, to cover half the cost of replacing the doors in the Senior's centre.

  Carried

9.21

Haying in the 30s

• Resolution #CM20180612.1039

  to support the Town of St. Paul by cooking and serving breakfast at Haying in the 30s on Sunday August 5, 2018. 

  Carried
• Resolution #CM20180612.1040

  to assist with funding for a plaque in honor of the late Edgar Corbiere, founder of Haying in the 30s, after consultation with the committee, with further details to be brought back to the Public Works Meeting. 

  Carried

9.22

Global Petroleum Show, June 14

• Resolution #CM20180612.1041

  motion to approve Reeve Upham's attendance at  the Global Petroleum Show on June 13 and 14 in Calgary, as it relates to Alberta HUB.

  Carried

9.23

WestDef Conference

Sheila Kitz, CAO, left the Council Room at 11:20 a.m. 

• Resolution #CM20180612.1042

  approve Reeve Upham's attendance at the WestDef, Western Canada's Premier Defence and Security Conference, in Calgary on June 26 to 28, 2018, on behalf of HUB.

  Carried

9.24

-

9.25

-

10.

Correspondence

11.

Upcoming Meetings

11.1

June 13 @ 4:00 pm - Review Rec Study with Consultants

11.2

June 19 @ 6:00 pm - Joint Council Meeting with Town of St. Paul

11.3

July 6 @ 10:00 a.m. - Council Meeting

11.4

July 10 - 13 - ASB Summer Tour

12.

Financial

12.1

Budget to Actual

• Resolution #CM20180612.1044

  to approve the budget to actual as of May 31, 2018 for information.

  Carried

12.2

Listing of Accounts Payable

• Resolution #CM20180612.1045

  to file the listing of Accounts Payable as circulated:

  Batch	Cheque Date	Cheque Nos.	Batch Amount
  21413	May 7, 2018	31127 - 31227	$495,270.74
  21445	May 16, 2018	31228 - 31314	$500,365.82
  21449	May 17, 2018	Direct Deposit	$115,943.07
  21490	May 31, 2018	31315 - 31392	$549,406.42

  Carried

12.3

Council Fees

• Resolution #CM20180612.1046

  to approve the Council Fees for the Month of May, 2018 as circulated.

  Carried

13.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  1:53 p.m.

 

These minutes approved this 6th day of July, 2018.

 

 

________________________           ____________________________

Reeve                                                Chief Administrative Officer