County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
5015- 49 Avenue, St. Paul, AB T0A 3A4

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:02 a.m., Tuesday,April 12, 2016 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham 
Councillor Glen OckermanDivision 1
Councillor Dwight DachDivision 2
Councillor Cliff MartinDivision 3
Councillor Maxine FodnessDivision 4
Councillor Frank SloanDivision 5
Councillor Laurent AmyotteDivision 6
Sheila KitzCAO
Tim MahdiukAssistant CAO
Phyllis CorbiereExecutive Assistant
Leo deMoissacPublic Works Superintendent
Kyle AttanasioDir. Leg. & Comm Services
Janice HuserSt. Paul Journal
  • Resolution #CM20160412.1001

    Motion to approve minutes of the March 8, 2016 Council Meeting as presented.

    Carried
 

 

  • Resolution #CM20160412.1002

    Motion to adopt the Bank Reconciliation for the month ending March 31, 2016.

    Carried

The following additions were made to the agenda:

8.23  8760 Energy Renewal for Electricity and Natural Gas

8.24  Road Allowance Aggregate Royalty Agreement

8.25  Elk Point Chamber of Commerce Golf Tournament

8.26  Sale of Old Sanding Trucks

  • Resolution #CM20160412.1003

    Motion to adopt the agenda for the Regular Meeting of Council for April 12, 2016 with the above noted additions.

    Carried

Janice Huser, St. Paul Journal, left the Council Room at 10:10 a.m.



Janice Huser, St. Paul Journal and Jena Colbourne, Lakeland Connect, were admitted to the Council Room at 10:50 a.m.

 

  • Resolution #CM20160412.1004

    Motion to go in Camera as per sections 17, 21 and 24 of the FOIP Act.

    Time:  10:10 a.m.

    Carried
  • Resolution #CM20160412.1005

    Motion that Council return to an open meeting at 10:50 a.m.

    Carried
  • Resolution #CM20160412.1006

    that administration get legal advice on paying 50% of the cost on the Elk Point Regional Water line.

    Carried
  • Resolution #CM20160412.1007

    that administration begin negotiations on the Agreement with the Elk Point Fire Department and propose an increase in the County's contribution.

    Carried

Kirk Reed was admitted to the Council Room at 11:00 a.m. to update Council on their progress with the Skate Park Initiative.  He discussed their options for location of the Skate Park, with the most favorable site currently being Lagasee Park, however they are still working with residents in the area.  It is still in the early stages.  They have worked on the design and are fundraising and looking for donations in kind and will apply for a grant. 

Following his presentation, the delegation left the Council Room. 

Reeve Upham called the Public Hearing to order at 11:33 a.m.

Krystle Fedoretz, Planning and Development, informed Council that the Public Hearing has been advertised in accordance with Section 230 of the M.G.A.

 

She then informed Council that the purpose of the Public Hearing is to discuss Bylaw No. 2016-07, which is a bylaw to include notwithstanding clause (3)(c) which allow towers that are constructed in accordance with CSA S37 to be setback from abutting parcels and roadways by a distance of 20 percent of the tower height or the distance between the tower base and guy wire anchors, whichever is greater, under Section 7.7 Communication Towers, of Land Use Bylaw No. 2013-50.

 

There were no written submissions in favor of or in opposition to the proposed amendment and there was no one present to speak in favor of or in opposition to the proposed amendment to the Land Use Bylaw.

 

Reeve Upham declared the public hearing closed at 11:35 a.m.

  • Resolution #CM20160412.1016

    to give second reading to Bylaw No. 2016-07.

    Carried
  • Resolution #CM20160412.1017

    to give third reading to Bylaw No. 2016-07.

    Carried

Reeve Upham declared the Public Hearing open at 1:06 p.m.  There were 5 members of the public present for the Public Hearing.

Krystle Fedoretz, Planning and Development, informed Council that the Public Hearing was advertised in accordance with Section 230 of the M.G.A.

Krystle then informed Council that the purpose of the Public Hearing is to hear from anyone affected by Bylaw No. 2016-05 which is a bylaw to amend Land Use Bylaw No. 2013-50 as it relates to rezoning 10 acres in N 1/2 NW 13-57-6-W4 from Agricultural to Country Residential One (CR1). 

 

Reeve Upham requested if there were any written submissions in opposition to or in favor of the proposed rezoning. 

Krystle Fedoretz read a letter from Loreen B. Reynolds in support of the proposed subdivision providing there is a restrictive covenant placed on the property.

Reeve Upham then called upon anyone wishing to speak in opposition to the proposed rezoning.

Leigh Babcock spoke in opposition to the proposed rezoning.  He presented a picture of the property as it currently is covered in water.  There is a natural water course on the corner of the proposed subdivision and it is currently covered in water and if that water is diverted it may affect adjacent properties.

Daleen Pinder, nearest resident to the property spoke in opposition.  They are farmers and concerned with quads and people coming onto their property, with the potential of dogs from the proposed subdivision chasing their cattle.  She also stated that with the present state of the economy, there are lots of properties for sale.

 

Mr. John Holley then read his letter supporting the proposed rezoning, aloud to Council.

 

Following the presentations, Reeve Upham declared the public Hearing closed.

Time:  1:30 p.m.

  • Resolution #CM20160412.1030

    to give second reading to Bylaw No, 2016-05, to amend Land Use Bylaw No. 2013-50 as it relates to rezoning 10 acres in N 1/2 NW 13-57-6-W4 from Agricultural to Country Residential One (CR1).

    Defeated

Reeve Upham declared the Public Hearing open at 1:30 p.m.

Dennis Bergheim informed Council that the purpose of the public hearing is to hear from residents who will be affected by moving some of the bins away from the current site on Anchor Bleu Drive, to the end of Pete and Jose Lane at Lac Sante.  Administration received a request from a resident adjacent to the current bin sites, to move some of the bins to another area in order to decrease the traffic at the current location. 

 

Marvin and Lorraine Richter,  residents in support of moving some bins to another location attended the public hearing.  The delegation felt, that if another site was added in the Labrecque subdivision, then it would reduce the amount of traffic to the site on Anchor Bleu Drive.  She showed picture of what the bins look like on a long weekend. She advised that lids are opened and the garbage is dumped beside the dumpsters.  There is an increase in traffic and a large increase in the volume of garbage being dumped in the bins.  She feels that placing bins further down in the subdivision will alleviate some of the traffic at the current site. 

 

Council discussed the possibility of finding a new location for a bin site, with a chain link fence around it.  Administration will work with the local Councillor.

 

Krystle Fedoretz, then handed out letters both in support of relocating the bins and in opposition to relocating the bins. 

 

At 1:50 p.m. the delegation left the Council Room.



 

 

  • Resolution #CM20160412.1028

    to table the request to relocate two of the four garbage bins located on Anchor Bleu Drive to the end of Pete and Josie Lane, for use by the residents on the east side of Lac Sante, for more information.

    Carried
  • Resolution #CM20160412.1029

    Motion to return the $200 fee submitted by each person in opposition to the proposed development of a household waste bin site at Lac Sante, as per Policy Dev-56.

    Carried

Shawn Warrington, with Synergy Chartered Accountants, entered the Council Room at 2:25 p.m. to present the Audited Financial Statements for the County of St. Paul for the period ending December 31, 2015.

 

Following his presentation, the delegation left the Council Room at 2:45 p.m.

  • Resolution #CM20160412.1033

    to approve the 2015 Audited Financial Statements for the County of St. Paul.

    Carried
 

 

  • Resolution #CM20160412.1008

    to approve the following land leases for renewal for 2016, as per section 61 of the M.G.A.:

     

    PNW 34-56-5-W4Lionel Romanchuk
    Carried
  • Resolution #CM20160412.1009

    to ratify Councillor Dach's attendance at the EOEP Course, The Good, The Bad and The Ugly which he attended on March 14, 2016 in conjunction with the AAMD&C Spring Convention. 

    Carried
  • Resolution #CM20160412.1010

    to approve Dennis Bergheim, Krystle Fedoretz and Crystal St. Arnault to attend the Land Use 2016 in Edmonton on May 4 & 5. 

    Carried
  • Resolution #CM20160412.1011

    to approve $5,000 for the St. Paul Ag Society to help offset their cost of providing security and logistics for the Brett Kissel Homecoming Concert on June 18, 2016.

    Carried
  • Resolution #CM20160412.1012

    to approve a $500 donation for the Friends of the Fort George Buckingham House Bush Craft event to be held August 27, 2016.

    Carried
  • Resolution #CM20160412.1013

    to deny the request for funding from the Lakeland Centre for FASD, to help furnish their cabins located east of the City of Cold Lake, which they use for summer and winter camps.

    Carried
  • Resolution #CM20160412.1014

    to approve $12,000 for the St. Lina Dew Drop Inn to fund the shortfall of the repairs to their facility.

    Carried
 

 

  • Resolution #CM20160412.1015

    to approve funding in the amount of $5,000 each for the St. Paul, Elk Point and Mallaig Chambers of Commerce.

    Carried

Councillor G. Ockerman left the Council Room at 11:37 a.m. as his son is an employee of the County and the next policy pertains to benefits for County employees.



 

 

  • Resolution #CM20160412.1018

    to approve Policy HR-4 amended to reflect changes in the County's benefits program as per the recommendations of the Policy Committee. 

    Carried
  • Resolution #CM20160412.1019

    to approve Policy HR-8 as amended as it relates to changes to the attendance of conferences and professional development sessions by County of St. Paul Council members and employees, as per the recommendations of the Policy Committee. 

    Carried

Councillor G. Ockerman entered the Council Room at 11:40 a.m.

  • Resolution #CM20160412.1020

    to approve Policy ADM-48 as amended as it relates to the accepting of tenders in the County as per the recommendations of the Policy Commitee. 

    Carried
  • Resolution #CM20160412.1021

    to approve Policy ADM-70 as amended as it relates to the management of delinquent accounts receivable as per the recommendations of the Policy Committee.

    Carried
  • Resolution #CM20160412.1022

    to approve Policy ADM-115 to establish practices for asset management in the County, as per the recommendations of the Policy Committee. 

    Carried
  • Resolution #CM20160412.1023

    to approve Policy HR-116 as it establishes standards for long-term disability for County of St. Paul Employees, as per the recommendations of the Policy Committee. 

    Carried
  • Resolution #CM20160412.1024

    to accept the first quarter of the 2016 Strategic Plan as presented.

    Carried
  • Resolution #CM20160412.1025

    that administration send a letter to the Minister of Municipal Affairs expressing the County's concerns with the potential outcome regarding centralized assessment. 

    Carried
  • Resolution #CM20160412.1026

    to approve the lease with the Whitney Lake Bible Camp for the rodeo grounds and additional pasture in the NE 9-56-4-W4 from July 1 to August 15 each year, providing there is no overnight camping on the property, they carry the required liability insurance and they fence the area they will be using for pasture.

    Carried

Reeve Upham recessed the meeting at 12:00 p.m. and reconvened the meeting at 1:00 p.m. with all members of Council present.

  • Resolution #CM20160412.1027

    that administration send a letter to the residents in the Hamlets of Ashmont and Mallaig and the Floatingstone and Crestview Subdivisions informing them of dates, times and services provided by the County for spring cleanup in their areas and that the fees for freon be waived at all transfer stations during that specified time period.

    Carried
  • Resolution #CM20160412.1031

    to approve the request from the owner of NW 35-57-9-W4 to waive the building permit fees for 11 storage units that exist on his property, the oldest one being built in 1998 and some of which are on skids.  The request to apply for building permits was the result of Accurate Assessment doing their general assessment in that area.  

    Carried
  • Resolution #CM20160412.1032

    that administration bring forward the total amount that has been collected as a result of letters that were sent to landowners after Accurate Assessment completed their general assessment. 

    Carried
 

 

  • Resolution #CM20160412.1034

    to refund the $200 appeal fee on the Ashmont Lagoon Expansion, as per Policy Dev-56. 

    Carried
  • Resolution #CM20160412.1035

    that the Policy Committee review Policy Dev-56 as it relates to the deposit. 

    Carried
  • Resolution #CM20160412.1036

    that administration file a nomination for the Alberta Historical Resources Foundation's Heritage Awards for 2016 for Haying in the 30s.

    Carried
  • Resolution #CM20160412.1037

    to reschedule the April Public Works meeting to Thursday, April 21 following the Special Council Meeting, as per section 193(3) of the M.G.A.

    Carried
  • Resolution #CM20160412.1038

    to extend the agreement with 8760 Energy for Electricity and Natural Gas until 2021, subject to approval from the Additional Named Insureds.  

    Carried
  • Resolution #CM20160412.1039

    to enter into an agreement with the Government of Alberta to crush gravel and pay the appropriate royalties for gravel crushed on the road adjacent to NW 16 and SW 21-56-7-W4 and Road Plan 912 2665.

    Carried
  • Resolution #CM20160412.1040

    to table the request from the Elk Point Chamber of Commerce for funding for their First Annual Golf Scramble, to the Public Works Meeting.

    Carried
  • Resolution #CM20160412.1041

    to table a decision on the sale of 3 used sanding trucks to the Public works Meeting,

    Carried

8.27

8.28

 

 

  • Resolution #CM20160412.1042

    to file the letter from the County Library Board thanking Council for their continued financial assistance, as information.

    Carried
  • Resolution #CM20160412.1043

    to file the letter sent to Marie and Roy Mulkay advising that they can connect to the County of St. Paul water transmission line which is located in Smoky Lake County, providing they get consent from Smoky Lake County, as information. 

    Carried
  • Resolution #CM20160412.1044

    to schedule the Parks Meeting for April 21 following the Public Works Meeting.

    Carried
  • Resolution #CM20160412.1045

    that St. Paul Search & Rescue be allowed to store their trailer at the County Public Works Yard

    Carried
  • Resolution #CM20160412.1046

    to file CAO Report as information

    Carried
  • Resolution #CM20160412.1047

    to approve the budget to actual as of March 31, 2016 for information.

    Carried
  • Resolution #CM20160412.1048

    to approve the Council Fees for the Month of March, 2016 as circulated.

    Carried
 

 

  • Resolution #CM20160412.1049

    to file the listing of Accounts Payable as circulated:

    BatchCheque DateCheque Nos.Batch Amount
    19271March 11, 201625289 - 25344$192,304.34
    19282March 22, 201625345 - 25469$915,461.64
      25470 Void - Jammed in Printer
    19293March 29, 201625471 - 25527$279,517.41
    Carried

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  3:36 p.m.

 

These minutes approved this 10th day of May, 2016.

 

________________________           ____________________________

Reeve                                                       Chief Administrative Officer