County of St. Paul No 19

Council Meeting

AGENDA

Meeting #:
Date:	Tuesday, November 20, 2012
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

2.

Minutes

3.

Bank Reconciliation

4.

Additions to Agenda and Acceptance of Agenda

5.

Business Arising from Minutes

5.1

Retention of Medevac Service Standards in Northern Alberta

At the September meeting, Council made a motion to send letters to Prime Minister Harper, Premier Redford and MP Brian Storseth supporting Lac La Biche County in their fight to maintain existing Medevac service standards through the use of CFB at Namao as the new primary landing site for Northern Medevac flights.

 

We have now received a reply from Premier Redford advising that CFB Edmonton will not be used for a medevac landing site and that the Edmonton International Airport is the only facility with the necessary infrastructure suitable for medevac aircraft. (attached)

We have also received more correspondence from the "Save our Medevac" group that is also attached. 

 

Lac La Biche County has decided that they will not pursue the matter further.

 

5.2

Bylaw No. 1610 & 1611 - Repeal 1st Reading

At the October Meeting, Council gave first reading to Bylaw No. 1610, Land Use Bylaw (motion made by Cliff Martin) and first reading to Bylaw No. 1611 - Municipal Development Plan (motion made by Maxine Fodness).  However, upon reviewing the bylaws in greater detail, Administration regrets to inform council that it appears that the presentation of the proposed new Land Use Bylaw 1610 and Municipal Development Plan Bylaw No. 1611 was premature.  After talking with legal counsel, Administration is recommending that council repeal the motions to give first reading to Bylaw No. 1610 and Bylaw No. 1611 and start the process over.  In addition we are recommending that the Public Hearing that was scheduled for later in the meeting be canceled and rescheduled once revisions have been made to the document.  Advertisements to notify the public that we anticipate that the Public Hearing will be canceled have taken place since Wednesday, November 14.

 

The Planning Department will be meeting with our consultant Dave Dittrick to go over the changes they feel are necessary.  Following that process the statutory documents will be sent for a legal review before bringing back to a meeting of Council that will detail all the changes made to the document.  Only once Council is made aware of the changes will these bylaws be brought back to Council for 1st reading.

 

 

5.3

Restrictive Covenant for Shane Hansen

At the October meeting, Council made a motion to approve the Road Crossing Agreement with Shane Hansen however the Restrictive Covenant should also have been approved at that time.

6.

Delegation

6.1

10:30 a.m. - Pink Heart Campaign Committee

Helen Chapdelaine will be in the speak to Council about the Pink Heart Campaign and the Hats for Healing Pink Heart Campaign.

6.2

11:00 a.m. - Public Hearing - Bylaw No. 1609 - Rezone Lot 2, Block 1, Plan 1024942

At the October  Meeting, Council gave 1st reading to Bylaw No. 1609, which is a bylaw to amend Land Use Bylaw No. 1486 as it relates to rezoning Lot 2, Block 1, Plan 1024942 in PSE 17-58-9-W4 from Urban Expansion to Country Residential (2).

 

Bylaw No. 1609 was advertised in the St. Paul Journal the weeks of November 6th and 13th and the adjacent landowners were notified.

 

Krystle Fedoretz will attend this Public Hearing.

6.3

11:10 a.m. - Public Hearing - Bylaw No. 1608 - Rezone PSE 32-56-5-W4

At the October  Meeting, Council gave 1st reading to Bylaw No. 1608, which is a bylaw to amend Land Use Bylaw No. 1486 as it relates to rezoning PSE 32-56-5-W4 from Agricultural to Industrial/Commercial.

 

Bylaw No. 1608 was advertised in the St. Paul Journal and Elk Point Review the weeks of November 6th and 13th and the adjacent landowners were notified.

 

Krystle Fedoretz will attend this Public Hearing.

6.4

2:00 p.m. - Corporal Roy Auger and Sergeant Dave Casey

Corporal Roy Auger will be in to provide a quarterly report and introduce a new member to Council - Sergeant Dave Casey.

7.

New Business

7.1

Safety Codes Course - Oct. 6

Safety Codes Council held a course on October 6 in Edmonton.  This course covered responsibilities under the Safety Codes Act and Permit Regulations.  Registration was $300.

 

Krystle and Crystal both passed their course.

7.2

Municipal Water Management & Water Policy - Nov. 15

This half-day workshop was held on November 15 in Edmonton.  It is led by Lisa Fox with Sustainable Resources and  will include guest presenters from local municipalities and provide review of water management policies and bylaws for riparian protection, water conservation, ground water management, and land development. 

The workshop will feature Rachel Bocock from AUMA speaking to the current state of municipal and provincial policy for water conservation, reuse, and low impact development.

 

There is no registration fee for the workshop.
 

7.3

RUSA Conference - December 3 - 6

The annual RUSA Conference will be held December 4-6, 2012 in Red Deer.  Registration for the conference is $225.

7.4

AAAF In Service Training - Dec. 3-7

The Annual Association of Alberta Agricultural Fieldmen In Service Training will be held December 3-7, 2012 at the Ramada in Edmonton.

7.5

Assessment Review Board Refresher Courses

The Composite Assessment Review Board (CARB) and Local Assessment Review Board (LARB) refresher courses offered by Alberta Municipal Affairs will be held during the months of January and February in Edmonton.

 

As per  Article 49 of the matters Relating to Assessment Complaints Regulation (MRAC) administrative staff are required to update their training every 3 years and it is recommended that the board members also receive this training in order to continue to participate in either a CARB or LARB.

 

7.6

2013 ASB Provincial Conference - Jan. 22-25

The 2013 Provincial Conference will be held January 22-25 in Edmonton.

7.7

Dates for Regular Council Meetings

Section 193 of the MGA allows a Council to decide at a Council meeting at which all the councillors are present to hold regularly scheduled council meetings on specified dates, times and places.

 

7.8

Dates for Public Works Meetings

Pursuant to section 193 of the M.G.A. we require a motion from Council to schedule the dates for the regular monthly Public Works meetings for the fourth Tuesday of each month starting at 10:00 a.m

7.9

Christmas Hours

Further to Policy Per-30, Statutory and Other Declared Holidays, December 25th to 28th have been designated as Christmas holidays for 2012.  The office will also be closed on January 1.

7.10

Date for CAO Evaluation

As per Section 205.1 of the Municipal Government Act, Council must provide the Chief Administrative Officer with an annual written performance evaluation.

 

The date of the last evaluation was December, 2011.

7.11

Committee Member for Elk Point Regional Allied Arts

At the Organizational meeting, we did not appoint a board member to the Elk Point Regional Allied Arts Committee, however Councillor Dach has been attending these meetings on behalf of Council.  Since the County is joint owner of the Allied Arts Building it is important that we ensure participation in the meetings of the Elk Point Regional Allied Arts Committee.

7.12

Alternate Asst. Clerk for Regional ARB

Linda Meger has taken the necessary training required to be an assistant clerk for the Assessment Review Board.  Last month, we had a situation where Linda needed to step in at the last minute to replace Paulette Mudryk for a hearing.  We checked with Municipal Affairs and they advised that because she had received the training she could replace Paulette, however she should be appointed as an alternate in case this type of situation arises again.

7.13

Pink Heart Campaign

The Hats For Healing Pink Heart Campaign will be holding an Auction on Sunday, December 9 at the Rec Centre.  Business/Individuals are donating items - some will be used for Silent Auction and some for a Live Auction. 

 

The Pink Heart committee is also selling pink hearts for $5 for vehicle windows.  Council to consider purchasing a pink heart to display in each vehicle; we would need approximately 100 hearts.

 

The money raised by each group will go to the three families.

7.14

Mallaig Farmer's Spiel

Further to the request presented to Council at the October Public Works meeting, we require a motion to ratify sponsoring one team for the Mallaig Farmer's Spiel which was held on November 1, 2 & 3 and to provide a door prize.  Registration for the spiel was $160.

7.15

St. Paul & Community Family Benefit

The St. Paul & Community Family Benefit will be holding their fourth Annual New Year's Eve Family Benefit Dance and are seeking financial support as well as donations for silent auction items, door prizes or volunteer help.  The attached letter outlines the various levels of sponsorship.

 

In 2011 the County donated a silent auction item to this benefit dance.

7.16

Request for Funding for MS Walk

On May 11, 2013 the Lakeland will host the 6th Annual Lakeland Enerflex MS Walk and 3rd Annual MS Xtreme Challenge 1/2 Marathon.  They are requesting sponsorship for their Walk.

 

Since the walk started in 2007, the County donated $500 per year.

7.17

Discussion Document on First Nations Consultations

At the beginning of November we sent out the attached discussion paper from the the Department of Aboriginal Relations that was included in the AAMD&C Contact Newsletter. The AAMD&C is looking for input from Municipalities in regards to proposed changes to First National consultations.   If Council has any input, we can send a consolidated response by November 28th.

7.18

Approval of Ashmont Water Treatment Plant

Alberta Transportation has approved for the County to proceed with detailed design to build/upgrade the Ashmont Water Treatment Plant following the preliminary engineering report completed by Urban Systems.  A copy of the report is available in the office should Council members wish to read the entire report, however the Executive Summary is attached for your information.  This Water Treatment Plant will be built to meet future demands for the Hamlets of Ashmont, Lottie Lake and possibly Mallaig and improve the finished water quality.

 

 

 

 

7.19

NLLS Levy Increase

The Northern Lights Library System Board approved their 2012 budget, which is proposing a $0.22 per capita levy increase for Municipalities.  The proposed increase is from $4.55 to $4.78 per capita which means an increase of $1,362.75. 

 

For the increase to come into effect, the NLLS agreement must be amended, which requires written notification from 2/3 of the Parties to the Agreement.

7.20

Command Unit for St. Paul Fire Chief

At the November 7th St. Paul Fire meeting, the Fire Chief informed the Committee that he is in need of a new command vehicle.  He plans to contact the other fire departments about purchasing his old truck and will use that money towards the purchase of a new truck.  Attached is a budget for the new command unit.  The Town has agreed to pay for the truck out of their 2012 budget and can invoice the County $13,000 for 2013. This purchase was not contemplated during Strategic Planning as a capital item, Council may want to make an amendment to the Strategic Plan to include this as an item in the plan to proceed to budget 2013.

 

Dennis Bergheim will be in to discuss this with Council.

7.21

2013 Strategic Plan

The 2013 Strategic Plan, as updated after the Planning Retreat is being presented for Council approval.  Following approval of this plan, administration will proceed with the 2013 budget process.

The proposed plan is attached and the updates are in red for Council to identify changes made/proposed as a result of the Council session for Strategic Planning. 

The Public Works planning document is attached as well.  Public works is looking for council approval for the 2013 Road construction in order to begin the process of getting easements in place for the 2013 construction season.  Additionally they would like to have approval to purchase several pieces of capital equipment so that they can begin the process of receiving quotes and ordering equipment to have in place for the 2013 season - no payments to be made on the approved items until the 2013 fiscal year.

7.22

Road Cancellation - Road Plan 742EO in SW 18-57-7-W4

The following road plan is being presented to Council for cancellation as it is no longer required for public travel and a new road has already been built:

 

Road Plan 742EO in SW 18-57-7-W4 containing 0.995 hectares (2.46 acres) more or less

 

Section 24 of the M.G.A. allows Council to close and cancel any part of a road described in a surveyed road plan if it is no longer required for use by the travelling public owing to the existence of an alternate route.

 

A resolution and map for the road cancellation is attached.

7.23

Road Cancellation - Road Plan 3114NY in SW 18-57-7-W4; NW 7-57-7-W4; NE 7-57-7-W4

The following road plan is being presented to Council for cancellation as it is no longer required for public travel and a new road has already been built:

 

Road Plan 3114NY in SW 18-57-7-W4; NW 7-57-7-W4; NE 7-57-7-W4 containing 2.011 hectares (4.97 acres) more or less.  The red hatch marks indicate the road to be cancelled and the new road that is highlighted in pink will be reregistered.  See attached mpa.

 

Section 24 of the M.G.A. allows Council to close and cancel any part of a road described in a surveyed road plan if it is no longer required for use by the travelling public owing to the existence of an alternate route.

7.24

Bylaw No. 1612 - Amend LUB - Rezone Lot A, Plan 8021350 in SW 27-58-9-W4 from AG to CR2

Bylaw No. 1612 is being presented to Council to Amend the Land Use Bylaw No. 1486 as it relates to rezoning Lot A, Plan 8021350 in SW 27-58-9-W4 from Agricultural to Country Residential 2.  The owners wish to sell the proposed lots.  The odd shape of the lots is to follow the tree line and the boundary of the tower site.

 

After first reading, the Bylaw must be advertised according to Section 606 of the M.G.A. and a public hearing held according to Section 230 of the M.G.A.

 

The adjacent landowners will also be notified of the proposed rezoning.

7.25

Bylaw No. 1613 - Amend St. Paul IDP - Rezone S 1/2 SE 15-58-9-W4 from Urban Reserve to CR

Bylaw No. 1613 is being presented to Council to amend the Town of St. Paul and County of St. Paul IDP Bylaw No. 1563 as it relates to rezoning the S 1/2 SE 15-58-9-W4 from Urban Reserve to Country Residential.  The owners wish to consolidate the existing subdivision back into the quarter section and create 3 new lots for resale. 

 

After first reading, the Bylaw must be advertised according to Section 606 of the M.G.A. and a public hearing held according to Section 230 of the M.G.A.

 

The adjacent landowners will also be notified of the proposed rezoning.

7.26

Bylaw No. 1614 - Amend LUB - Rezone S 1/2 SE 15-58-9-W4 from urban Expansion to CR2

Bylaw No. 1614 is being presented to Council to Amend the Land Use Bylaw No. 1486 as it relates to rezoning S 1/2 of SE 15-58-9-W4 from Urban Expansion to Country Residential 2.  The owners wish to consolidated the existing subdivision with the balance of the quarter and create 3 new lots.

 

After first reading, the Bylaw must be advertised according to Section 606 of the M.G.A. and a public hearing held according to Section 230 of the M.G.A.

 

The adjacent landowners will also be notified of the proposed rezoning.

7.27

Bylaw No. 1615 - Amend St. Paul IDP - Rezone Lot 2, Block 1, Plan 1024942 in SE 17-58-9-W4 from UR to CR

Bylaw No. 1615 is being presented to Council to Amend Bylaw No. 1563 - Town of St. Paul and County of St. Paul Inter Municipal Development Plan, as it relates to rezoning Lot 2, Block 1, Plan 1024942 in SE 17-58-9-W4 from Urban Reserve to Country Residential.  The owners wish to create 3 parcels. 

 

7.28

Agreements with the Elk Point/St. Paul Regional Water Commission

The Elk Point/St. Paul Regional Water Commission was formed by an Order in Council on March 15, 2012.  As such the County must sign a Membership agreement.  This agreement is attached for your approval.  It sets out terms and conditions of membership in the Commission.

The Elk Point/St. Paul Regional Water Commission will be supplying water to the County of St. Paul.  A Water Supply Agreement is attached for Council's consideration.  It sets out the terms and conditions of the supply of water to the County of St. Paul.

The Elk Point/St. Paul Regional Water Commission requires the services of both the Town of Elk Point and the County of St. Paul to operate and maintain the water transmission line.  An agreement between the Commission, the Town and the County is presented for Council's consideration.  This agreement will follow by email on Monday prior to the meeting.

7.29

70 Km/Hr Speed Signs in St. Vincent

In 2010 the County initiated a request to Alberta Transportation to change the speed zones at St. Vincent.  Originally our request was to move the 50 km/hr speed signs farther out to the edge of the Hamlet and to have a 70 km/hr zone.  The 70 km/hr zone was not approved by the MLA at the time, however it was approved to moved the 50 km/hr speed zones out to the edge of the Hamlet. 

We have had a request from the residents of St. Vincent to look at further safety measures for the Hamlet.  Administration is working the Alberta Transportation staff to address some of those concerns.  Although the addition of a 70 km/hr speed zone was not part of the resident's request, Administration feels that this would increase the safety for the residents providing a period to slow down prior to reaching the 50 km/hr zone.  We are requesting Council to allow Administration to request the speed change from Alberta Transportation again.

7.30

Regional Collaboration Grant Application - Labour Attraction Initiative

Alberta HUB has been working with 29 communities to promote Northeast Alberta as a desirable area to invest for new business.  It is vital to have an adequate labour pool in order to retain, attract, or expand businesses in our region.  In order to find solutions to our labour shortage, Alberta HUB is requesting that the County of St. Paul be a partner in a Regional Collaboration Grant Application from Municipal Affairs to obtain the funds required to conduct a Labour Capacity Study that will update the previous one completed in 2010.  Phase II of the project would involve a Labour Attraction Strategy.  And finally, Phase III will be the Labour Attraction Tools Development Phase.  The project budget for all three phases of this project is set at $198,000 which included some in-kind contributions of travel costs, conference calls, stakeholder meetings, and supply costs estimated to be be $10,400.

The County of Two Hills has offered to be the managing partner for this grant.  Alberta HUB is requesting that the County of St. Paul be another partner in the grant application in order to get the funding required to carryout all three phases of this project.

7.31

Allocation of Recreational Facilities Grants for Community Halls

The proposed breakdown for the allocation of the 2012 Recreational Facilities Grants will be presented to Council at the meeting.

7.32

In Camera

Item to be presented to Council at the Meeting.

Item to be presented to Council at the Meeting.

7.33

Overlay on Murphy Road

7.34

Alberta Sand & Gravel Association AGM

7.35

6th Annual Infrastructure Protection Conference

7.36

Fence Posts on Reserve Lot in Paziuk Subdivision

7.37

December Public Works Meeting

8.

Correspondence

9.

Reports

9.1

CAO Report

9.2

Reports

9.3

Joint Health & Safety Minutes - Oct. 4, 2012

10.

Upcoming Meetings

10.1

November Public Works Meeting

11.

Financial

11.1

Budget to Actual

11.2

Council Fees

11.3

Listing of Accounts Payable

12.

Adjournment