County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
5015- 49 Avenue, St. Paul, AB T0A 3A4

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:03 a.m., Tuesday, August 14, 2018 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham 
Councillor Darrell YounghansDivision 1
Councillor Kevin WirstaDivision 2
Councillor Cliff MartinDivision 3
Councillor Maxine FodnessDivision 4
Councillor Dale HedrickDivision 5
Councillor Laurent AmyotteDivision 6
Sheila KitzCAO
Tim MahdiukDirector of Community Services
Phyllis CorbiereExecutive Assistant
Mark ChileenDirector of Public Works 
Hailey GishMunicipal Intern
Grant DemeSt. Paul Journal
Sandy BishopLakeland Connect
  • Resolution #CM20180814.1001

    to approve minutes of the July 6, 2018 Council Meeting as presented.

    Carried
  • Resolution #CM20180814.1002

    to adopt the Bank Reconciliation for the month ending July 31, 2018.

    Carried

The following additions were made to the agenda:

8.10  Northern Lights Library System (NLLS) Conference

8.11  AB HUB Elected Officials Course

8.12  Ashmont Legion 90th Anniversary Celebration 

8.13  Intersection of 646 and HWY 881 

8.14  AUMA Conference - September 26 & 27 

8.15  Meeting with Minister of Health

  • Resolution #CM20180814.1003

    to adopt the agenda for the regular meeting of Council for August 14, 2018 with the above noted additions.

    Carried

Grant Deme, St. Paul Journal and Sandy Bishop, Lakeland Connect, left the Council Room at 10:07 a.m. 

 

Staff - Sheila Kitz, Mark Chileen, Tim Mahdiuk, Phyllis Corbiere and Hailey Gish remained during the in camera discussion to provide any information as required.



Grant Deme, St. Paul Journal and Sandy Bishop, Lakeland Connect, entered the Council Room at 10:25 a.m. 



Staff members - Sheila Kitz, Mark Chileen, Tim Mahdiuk, Phyllis Corbiere and Hailey Gish left the Council Room at 1:05 p.m. 

  • Resolution #CM20180814.1004

    to go in camera as per Section 17, Division 2, Part 1 of the FOIP Act.  Time:  10:07 a.m. 

    Carried
  • Resolution #CM20180814.1005

    to revert to an open meeting.  Time:  10:23 a.m. 

    Carried
  • Resolution #CM20180814.1006

    that the County of St. Paul send a letter to the affected individuals advising that the personnel issue has been dealt with. 

    Carried
  • Resolution #CM20180814.1036

    to go in camera as per Section 17, Division 2, Part 1 of the FOIP Act.  Time:  1:15 p.m. 

    Carried
  • Resolution #CM20180814.1037

    to revert to an open meeting.  Time:  2:10 p.m. 

    Carried

James Preston, Ashmont Fire Chief, was admitted to the Council Room at 10:49 a.m. to speak with Council about purchasing a used 1998 Freightliner Tanker from Colya J Fire Services in Saskatchewan at a cost of $120,500. 

 

 

 



James Preston, Ashmont Fire Chief, left the Council Room at 11:05 a.m. 

  • Resolution #CM20180814.1015

    that the $120,000 allocation for the pumper truck for the Ashmont Fire Department be moved from "transfer to reserves" to "capital".

    Carried
  • Resolution #CM20180814.1016

    to transfer $500 from unrestricted surplus to fund the shortfall on the pumper tanker for the Ashmont Fire Department.

    Carried
  • Resolution #CM20180814.1017

    to approve the purchase of a 1998 Freightliner Pumper Tanker for $120,500 from Colya J Fire Services, for the Ashmont Fire Department.  

    Carried

Louise Plante and Jacques Plante were admitted to the Council Room at 11:07 a.m. to discuss options for their subdivisions in NE 8-58-9-W4.  They requested that Council consider replacing the subdivisions along Range Road 95, north of the Iron Horse Trail in exhange for the County acquiring a road allowance along Township Road 582 and absorbing the costs of moving the parcels.  

 

The delegation left the Council Room at 11:18 a.m. 

  • Resolution #CM20180814.1018

    that administration explore amendments to Land Use Bylaw 2013-50 to address the concerns presented by the ratepayers.

    Carried

Orest Boyko was admited to the Council Room at 11:34 a.m. to discuss ongoing issues related to SE 31-56-7-W4 and to request clarification on Township Road 565, as there is no registered road plan.  Mr. Boyko also requested an approach to access the parcel in SE 31-56-7-W4 on the south side of Secondary Highway 646. 

 

The delegation left the Council Room at 11:56 a.m.

  • Resolution #CM20180814.1021

    that Public Works meet with Mr. Boyko to look at the property and discuss the feasibility of building an approach to access the SE 31-56-7-W4 on the south side of Secondary Highway 646.

    Carried

Doug Drolet, President and Ray Suvak, Director with the St. Paul Ag Society were admitted to the Council Room at 11:59 a.m. Doug Drolet read a letter aloud to Council outlining the events that are held in their facility and the different organizations that use the facility.  Current operating for the Ag Society is $84,000 plus $9,500 for liability insurance.  They are requesting that their annual Recreational Facility Grant be increased from $10,000 to $50,000.

 

Following their presentation, the delegation left the Council Room at 12:08 p.m.

  • Resolution #CM20180814.1022

    to table the request from the St. Paul and District Ag Society for an increase in their annual recreational facilities grant from $10,000 to $50,000 to the 2019 Strategic Planning sessions.

    Carried
  • Resolution #CM20180814.1007

    to reschedule the September Council Meeting to Friday, September 14 at 10:00 a.m, as per section 193 of the Municipal Government Act.

    Carried
 

 

  • Resolution #CM20180814.1008

    to approve Hailey Gish, Municipal Intern, to take the Canadian Parks and Recreation Association Certification Course online from September to April at a cost of $1220, to be funded through the ACP - Municipal Internship Grant Funding.  

    Carried
  • Resolution #CM20180814.1009

    to approve Hailey Gish to attend the AUMA Conference and Trade Show from September 26 to 28 in Red Deer at a cost of $45 to be funded through the ACP - Municipal Internship Grant Funding. 

    Carried
  • Resolution #CM20180814.1010

    to donate $400 for the MS Charity Golf Tournament to be held August 17.

    Carried
  • Resolution #CM20180814.1011

    to approve an additional $7,250 which will cover the total cost of the Boscombe Community Centre connecting to the Ashmont/Mallaig transmission line, for a total of $14,500 (see resolution PW20180522.1008).

    Carried
  • Resolution #CM20180814.1012

    to commit $20,000 to the County of St. Paul Community Association for designing and constructing a boat launch at the Stoney Lake Municipal Recreation Area contingent on the Association's grant applications being successful. 

    Carried
  • Resolution #CM20180814.1013

    to give first reading to Bylaw 2018-15, as it relates to amending Land Use Bylaw 2013-50, as a result of the passing of the Cannabis Act.

    Carried
  • Resolution #CM20180814.1014

    to approve an additional 1/2 mile of oil on Township Road 610 east of Boyne Lake Store to Range Road 120 in exchange for the 1/2 mile of oil on Township Road 604 West of Mallaig.

    Carried
  • Resolution #CM20180814.1019

    to table further discussion on oiling the Ashmont Lagoon Road to the August Public Works meeting.

    Carried
  • Resolution #CM20180814.1020

    that the Public Works Department continue to negotiate dust suppressant with CNRL for .75 of a mile on the Krider Road east of 897.

    Carried
  • Resolution #CM20180814.1023

    enter into a Road Building and Maintenance Agreement with CNRL to access 12-1-56-5-W4 through an existing approach off of Range Road 51 which directly accesses an existing surface location.  The agreement will be amended by removing section 7 - Security and including a rate of $1000/year under section 10 b ii.

    Carried
  • Resolution #CM20180814.1024

    to approve the request to haul clay to the McRae Community Hall to assist with drainage on their property.

    Carried
 

 

  • Resolution #CM20180814.1025

    to approve Councillors Maxine Fodness, Laurent Amyotte and Kevin Wirsta to attend the NLLS Conference on September 20 and 21, 2018 in Elk Point.

    Carried
  • Resolution #CM20180814.1026

    to approve Councillors to attend the Alberta HUB Economic Development for Elected Officials at a location suitable to each Councillor's schedule, in light of the Economic Development Study that the County is participating in.

    Carried

Invitation to Council for the Ashmont Legion 90th Anniversary Celebration - Saturday, September 22 at 2:00 p.m. 

  • Resolution #CM20180814.1027

    to refer discussions on the intersection of Secondary Highway 646 and Highway 881 to the meeting with Alberta Transportation during the RMA Fall Convention.

    Carried
  • Resolution #CM20180814.1028

    to approve Reeve Upham to attend the AUMA Conference on September 26 and 27 in Red Deer.

    Carried
  • Resolution #CM20180814.1029

    to approve Councillor Fodness or Reeve Upham, and Councillor Kevin Wirsta, CAO Sheila Kitz and Hailey Gish, Municipal Intern to attend the meeting with the Minister of Health regarding Town of Elk Point Physician Recruitment.

    Carried
  • Resolution #CM20180814.1030

    that administration hire a company to proceed with the asbestos abatement for the Spring Park Hall.

    Carried
  • Resolution #CM20180814.1031

    to approve the Town of St. Paul to use the Lac Bellevue Municipal Campground for a staff party from September 7-9 at no cost, in exchange for the use of the Golf Course.

    Carried
  • Resolution #CM20180814.1032

    to approve the CAO Report as presented.

    Carried
  • Resolution #CM20180814.1033

    to approve the budget to actual as of July 31, 2018.

    Carried
  • Resolution #CM20180814.1034

    to file the listing of Accounts Payable as circulated:

    BatchCheque DateCheque Nos.Batch Amount
    21614July 3, 201831601 - 31666$   319,373.88
    21664July 12, 2018Direct Deposit$   127,653.52
    21665July 12, 201831667 - 31783$   999,838.21
    21682July 18, 201831784 - 31841$2,644,738.51
    Carried
  • Resolution #CM20180814.1035

    to approve the Council Fees for the Month of July, 2018 as circulated.

    Carried

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  2:12 p.m.

 

These minutes approved this 14th day of September, 2018.

 

 

________________________           ____________________________

Reeve                                                Chief Administrative Officer