County of St. Paul No 19

Public Works Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
Board Room

1.
Call to Order

The Public Works Meeting of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:11 a.m., Tuesday, August 28, 2018 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham 
Councillor Darrell YounghansDivision 1
Councillor Kevin WirstaDivision 2
Councillor Cliff MartinDivision 3
Councillor Maxine FodnessDivision 4
Councillor Dale HedrickDivision 5
Councillor Laurent AmyotteDivision 6
Sheila KitzCAO
Mark ChileenDirector of Public Works
Ken WarholikAssistant Public Works Superintendent
Bryan BespalkoPublic Works Supervisor
Tony DevlinPublic Works Supervisor
Jack VandenbergPublic Works Supervisor
Tim MahdiukDirector of Community Services
Kyle AttanasioDirector of Corporate Services
Phyllis CorbiereExecutive Assistant
Kaitlyn KenneyMunicipal Intern
Hailey GishMunicipal Intern 
Keith KornelsonAg Fieldman
Krystle FedoretzPlanning & Development Officer

2.
Minutes Approval

  • Resolution #PW20180828.1001

    to approve minutes of the July 27, 2018 Public Works Meeting as presented.

    Carried

3.
Addition to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

12.14  Professional Development for Hailey Gish

12.15  Response to Draft Regulated Industrial Property Assessment Minister's Guidelines

12.16  Gravel Request - Lakeland Trailer Club

12.17  JMB Gravel 

12.18  Ashmont Legion - Request for 20 Yards of Gravel

12.19  Community Futures Symposium 

  • Resolution #PW20180828.1002

    to adopt the agenda for the August 28, 2018 Public Works Meeting with the above noted additions.  

    Carried

4.
Closed Session

4.1
Closed Session

Staff - CAO Sheila Kitz, Tim Mahdiuk, Kyle Attanasio, Mark Chileen, Ken Warholik, Tony Devlin, Bryan Bespalko, Phyllis Corbiere, Krystle Fedoretz, Jack Vanden Berg, Kaitlyn Kenney and Hailey Gish remained during the incamera discussions to provide Administrative support as required.  



 

 

  • Resolution #PW20180828.1004

    that pursuant to Section 197(2) of the MGA, County Council move into Closed Session and close the meeting to the public as per Sections 17 and 29, Division 2, Part 1 of the FOIP Act.  Time:  10:33 a.m. 

    Carried
  • Resolution #PW20180828.1005

    that County Council moved out of Closed Session at 11:06 a.m. 

    Carried
  • Resolution #PW20180828.1006

    that administration develop wording for an amendment to Land Use Bylaw 2013-50 to address the request of the Hutterian Bretheren Church of Holden.

    Carried

5.
Delegation

5.1
10:00 a.m. - Keith Kornelson, Ag Fieldman

Keith Kornelsen, Ag Fieldman, reported on the following:

  • Weed & Brush Control Agreement - the agreement states that the landowner will take care of the area before July 1st.  It is the responsibility of the landowner to contact staff if they plan to do it after that date.  Staff may spray the area if the landowner does not maintain it.  Cost of using Chemical vs mowing to be discussed at Strategic Planning.


Keith discussed the following items with Council:

  • Noxious Weeds
    • Scentless Chamomile on the Iron Horse Trail has been sprayed
    • Toadflax by the Elk Point Airport has been sprayed
    • Himalayan Balsam has been sprayed in the Lottie Lake and Vincent Lake areas.  Areas in the Vincent Lake have also been cut.
  • Clubroot Surveys are done; 14 fields have been identified.

Keith left the Council Room at 10:33 a.m. 

  • Resolution #PW20180828.1003

    that the County of St. Paul send a letter to Pest Management Regulatory Agency requesting that they reconsider their decision to cancel the registration of products containing strychnine for control of Richardson Ground Squirrels.  

    Carried

5.2
11:00 a.m. - Aaron Boucher, Enterprise

Aaron Boucher, with Enterprise Fleet Managent and Ryan Yavis, Client Relations Manger with RMA, were admitted to the Council Room at 11:08 a.m. Aaron is a Fleet Consultant focusing on Government accounts.  Aaron talked about a fleet solution program for the County of St. Paul and discussed a proposal to save resources and budget dollars through a managed vehicle program.  He provided Council with an initial fleet replacement strategy to replace the fleet within a flexible term and discussed the benefits for the County.

 

The delegation left the Council Room at 12:00 p.m. 



Jack Vandenberg left the Council Room at 12:00 p.m.

The meeting recessed for lunch at 12:00 p.m. and reconvened at 12:35 p.m. with all Council present.

6.
Road and Bridge Construction

6.1
Road and Bridge Construction

Tony Devlin reported on the following:

  • Richland Road - Road Tech warranty work required then Chip seal
    • Public Works met with Hounain Mouzaffar with Guardian Chemicals to discuss the issues with the road and work out solutions.  Warranty work is required.  They will redo the areas that failed.  Frist coat of chip seal will be done before winter and the second coat in the spring.   
  • Garner Road (TWP RD 610) - Road grade complete and graveled, now placing soils
  • Lafond Waste water road (RGE RD 564) - 90% Complete
  • Capp Road (TWP 590 RGE111)  - 20% Complete
  • BF72562 (SE14-62-11-W4) Under Construction - will be complete in 1 - 1 1/2 weeks
  • Marcoux (RGE RD 85 North of Armistice RD (First week of September)
  • Dargis (Rge Rd 91 North of Hwy 28) (Late September)
  • Boscombe (Rge Rd 103 south of Hwy 28) (Late September) - still waiting on crossing agreements 
  • Ashmont landfill stripped. Cell to be constructed in late September
  • Looy (Twp Rd 582 East of Hwy 36) (late fall) - culvert required in the field
  • Berlingette (Rge Rd 103 south of Twp Rd 590) (October)
  • Hook Lake (Rge Rd 74 south of Armistice Rd) (October)
  • Laurier Lake Slide (Late October) - design from Titan Environmental 

Received two bids for the Moosehills Road (Twp Rd 574A) Stabilization Phase 1 Grading and Other Work.  Project was estimated at $1,967,000

  • Samrock Valley Enterprises Ltd. $1,131,597.12
  • PME Inc.                                     $1,134,756.70
  • Resolution #PW20180828.1007

    to award the contract for the Moosehills Road (Twp Rd 574A) - Stabilization Phase 1 Grading and Other Work to Shamrock Valley Enterprises for $1,131,597.12. 

    Carried

6.2
Maintenance

Mark Chileen and Ken Warholik reported on the following:

  • Repairing culverts/drainage issues. Mallaig HWY done except pavement.
  • Gravel haul to new construction and culvert repairs
  • Line painting on paved roads to start soon
  • Pavement repairs starting in Parkland Subdivision.  Company is working from North to South.
  • Crack filling near complete in subdivisions. No other roads planned
  • Mulching started with RGE RD 94 South of Hwy 28
  • Student Labourers such as Grass cutting and crack filling crews are done for the season.  Parks staff coming to Public Works in September.

7.
Oiling

7.1
Cold Mix

Ken Warholik reviewed the oiling.

  • Currently working East of Boyne Lake and Willow Range Road
  • 4 crews are working on rip and pack to prep for Cold mix.  Slower than normal as they are doing a more thorough job.

8.
Dust Controls

8.1
Dust Control

  • Dust controls with MG 30.  List to be completed by the end of August.

9.
Gravel & Crusher

9.1
Crusher/Gravel

  • Crusher in Richland nearly done crushing road allowance material.  93,000 yds gone through and 80,000 yds stockpiled
  • Emcon invoiced for 10,100 Tonne of sand as they have taken over Carillion
  • Working with Emcon to ensure Carillion deals for sand sales and purchases made are upheld.
  • See attached gravel usage spread sheet.

10.
Parks

10.1
Boat Launches

  • Lac Bellevue boat launch approval extended until 2019.  
  • Exploring an online reservation system for the 2019 camping season.


 

 

11.
Subdivision and Hamlet

11.1
Subdivisions and Hamlets

Bryan Bespalko reported on the following:

  • Researching the procedure to abandon the well at Lower Mann Lake next to the road.
  • Drainage over sidewalk in Mallaig. Waiting for Star Concrete to complete work.
  • Lindberg street upgrade planned for next year utilizing material next to property requesting approach.
  • Eight clean up notices issued in Ashmont.  Administration will be moving forward with legal procedure for properties that were not cleaned as per the notice.  
  • Discussion on Water Newsletter in advance of Mallaig water connection.  Administration will work with Urban Systems to prepare a letter.

12.
Other

12.1
Water/Sewer

Bryan Bespalko provided an update on the water line from Ashmont to Mallaig:

  • Change order to eliminate emergency shower and communication building from substantial completion list as these items are not necessary for commissioning and have been delayed from the manufacturer
  • Alternative plans to supply power to tower site has been made. Will be along the road with improved superstructure for the line, avoiding the wetland.  

Lambourne Environmental Ltd. did the sludge survey at the Mallaig Lagoon however they do not have time to do the work.  Administration will look for another contractor to perform the work.

Water leak in Riverview at the abandon house has been repaired.

12.2
Shop and Equipment

Continuing to demo mini tracked hoes.

Dave Thompson is going to school for his 4th year Mechanic.

  • Resolution #PW20180828.1008

    to offer for sale by tender the T-80 which is a 1979 GMC 3 ton, Serial No T17DE9V616105 (ex fire truck). 

    Carried
  • Resolution #PW20180828.1009

    to advertise for sale the old dock currently sitting in the County public Works yard.

    Carried

12.3
Industry Liaison

Mark Chileen reported on the Oil Committee Meeting with CNRL held on August 21 to discuss the 2018 schedule for repairs including gravel and cold mix purchased by CNRL, 2019 plans for repairs and road upgrades, and haul roads.  Public Works is working with CNRL on items arising from the meeting.

 

12.4
Environmental

  • Resolution #PW20180828.1010

    that the owners of Lot 8, Block 4, Plan 1173TR at Laurier Lake be compensated for tree removal on the MR adjacent to their property, as they are a hazard to their property.  The County will not pay for the removal of the stumps.  

    Carried

12.5
Cancellation of Undeveloped Road Allowance

  • Resolution #PW20180828.1011

    that administration prepare a bylaw to commence the cancellation of Township Road 575U between SW 32-57-10-4 and NW 32-57-10-4 from Range Road 105 East for 1/2 mile and that the road allowance will be consolidated back to the affected parcels.  

    Carried

12.6
Request to Install Posts to Prevent ATV Access at Floatingstone

  • Resolution #PW20180828.1012

    that the owner of Lots 14 & 15, Block 3, Plan 666MC be referred to the Provincial Government to request permission to install posts on Lot 3R, Block 4, Plan 666MC to prevent ATV access, as the property is in the name of Her Majesty the Queen as represented by the Minister of Public Works.  Further that the County send a letter to the Provincial Government to inquire about taking title to the reserve lands in order to accommodate the request to install posts.   

    Carried

12.7
Request for Additional Signage - Kalynchuk Road

  • Resolution #PW20180828.1013

    to approve the request to erect a 'Kalynchuk Road" sign along Township Road 562 (Willow Range Road), at no cost to the County. 

    Carried

12.8
Mallaig Beach

  • Resolution #PW20180828.1014

    to approve the request from Marc and Rae Michaud for compensation in the amount of $2,240, to remove the fallen trees from the Mallaig Beach Campsite resulting from the windstorms in June.  

    Carried

12.9
Lease Agreement with Mallaig Chamber of Commerce

  • Resolution #PW20180828.1015

    to table the lease agreement with the Mallaig Chamber of Commerce for the 6.32 acre parcel described as Lot 1MR, Block 7, Plan 0928675 in PSE 25-60-10-W4, for clarification on which group will be the leaseholder for this property.

    Carried

12.10
Water Rates - Elk Point/St. Paul Water Commission

  • Resolution #PW20180828.1016

    to give first reading to Bylaw 2018-16, which is a bylaw for the supply and use of water services and sewer services provided by the County.

    Carried
  • Resolution #PW20180828.1017

    to give second reading to Bylaw 2018-16.

    Carried
  • Resolution #PW20180828.1018

    to present Bylaw 2018-16 at this meeting for third reading.

    Carried Unamimously
  • Resolution #PW20180828.1019

    to give third reading to Bylaw 2018-16.

    Carried

12.11
Request to Become Additional Named Insured - Elk Point Further Education

  • Resolution #PW20180828.1020

    to enter into a letter of agreement with the Elk Point Further Education Council to become an Additional Named Insured under the County of St. Paul's insurance policy with RMA Insurance. 

    Carried

12.12
Walk a Mile in Her Shoes

  • Resolution #PW20180828.1021

    to file the information on the Columbus House of Hope "Walk a Mile in Her Shoes" Fundraiser to be held on August 31.

    Carried

12.13
Terry Fox Run September 16

  • Resolution #PW20180828.1022

    to file the information on the Terry Fox Run to be held September 16.

    Carried

12.14
Professional Development for Hailey Gish

 

 

  • Resolution #PW20180828.1023

    to approve Hailey Gish, Municipal Intern, to attend the Municipal Communications Conference in Toronto from November 5-7, 2018.

    Carried
  • Resolution #PW20180828.1024

    to approve Hailey Gish, Municipal Intern to attend the Alberta Parks and Recreation Conference in Jasper from October 25-27, 2018.

    Carried

12.15
Response to DRAFT Regulated Industrial Property Assessment

  • Resolution #PW20180828.1025

    to ratify the letter to the Provincial Government outlining the County's concerns regarding the Regulated Industrial Property Assessment Minister's Guidelines (RIPA).

    Carried

12.16
Gravel Request - Lakeland Trailer Club

  • Resolution #PW20180828.1026

    to table the request from the Lakeland Trailer Club for gravel for their new road to access their MLL Lease No. 2202 located in NW 29-60-11-W4, until Public Works can take a look at the road to see what is required.

    Carried

12.17
JMB Gravel

  • Resolution #PW20180828.1027

    that the County of St. Paul Enter into an agreement with JMB to trade 16,000 tonnes of gravel - for material they have on Highway 867 in Lac La Biche County with material the County has in the Richland pit.

    Carried

12.18
Ashmont Legion Request for 20 Yards of Gravel

  • Resolution #PW20180828.1028

    to provide the Ashmont Legion with 20 yards of gravel.

    Carried

12.19
Community Futures Fall Symposium

  • Resolution #PW20180828.1029

    to approve Councillor Laurent Amyotte and Reeve Steve Upham to attend the Community Futures Fall Symposium from October 3 to 5, 2018 in Drumheller.

    Carried

12.20
-

13.
Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  3:05 p.m.

 

These minutes approved this 25th day of September, 2018.

 

___________________________       __________________________

Reeve                                                  Chief Administrative Officer

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