County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, October 11, 2011
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The 498th meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:04 a.m., Tuesday, October 11, 2011 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Alphonse Corbiere	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Assistant CAO
Phyllis Corbiere	Executive Assistant
Leo deMoissac	Public Works Superintendent
Janice Huser	St. Paul Journal
Absent
Councillor G. Ockerman	Division 1

 

2.

Minutes

• Resolution #CM20111011.1001

  Motion to approve minutes of the September 13, 2011 Council Meeting as presented.

  Unknown:

3.

Bank Reconciliation

• Resolution #CM20111011.1002

  Motion to adopt the Bank Reconciliation for the month of August, 2011.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

7.29  North Central Alberta child & Family Services Planning Consultation

7.30  Ashmont/Lottie Lake Water Diversion Licence

7.31  EOEP Infrastructure Seminar - November 21

7.32  Bank RFP

 

• Resolution #CM20111011.1003

  Motion to adopt the agenda for the Regular Meeting of Council for October 11, 2011 with the above noted additions.

  Carried

5.

Business Arising from Minutes

6.

Delegation

6.1

10:15 a.m. - St. Paul Child Care Society

Barb Buryn and and Megan Tucker, on behalf of the St. Paul Child Care Society were admitted to the Council Room to request financial assistance for renovations to their Daycare/Dayhome building.  The St. Paul Child Care Society leased out part of their building and when the tenants vacated the property, the building required several upgrades as it had not been properly taken care of.  Council was informed that the St. Paul Child Care Society will be applying for grants and doing some fundraising, however in order to upgrade the facility to make it suitable for a new renter they require immediate funding.  Following their presentation, the delegation left the Council Room.

• Resolution #CM20111011.1012

  Motion to table the request for funding from the St. Paul Child Care Society to the November Council meeting, for more information on County usage of the facility.

  Carried

6.2

10:30 a.m. - Northern Lights Library - Brigitte Sakaluk, Assistant Director

Brigitte Sakaluk, Assistant Director with Northern Lights Library System was admitted to the Council Room at 10:45 a.m. to present the 2010 Statement of Services for the NLLS.  She gave an overview of the services that the NLLS offers and presented the 2010 Statistics, income and expenses.

 

Following her presentation, the delegation left the Council Room.

6.3

11:00 a.m. - St. Paul Animal Shelter

Patricia Ellis, Manager of the St. Paul Animal Shelter, was admitted to the Council Room at 11:12 a.m. to request a letter  of support in principle for their proposal to purchase 5 acres on NE 6-58-10-W4 to build a new animal shelter.  Following her presentation, the delegation left the Council Room .

 

Krystle Fedoretz, Planning and Development Officer,  was admitted to the Council Room to inform Council that the land is zoned agricultural and an animal shelter is a discretionary use under that zoning, therefore restrictions can be placed on the development permit. 

• Resolution #CM20111011.1013

  Motion to provide the St. Paul Animal Shelter with a letter of support in principle for their proposal to purchase 5 acres in NE 6-58-10-W4 to build an Animal Shelter.

  Carried

6.4

11:30 a.m. - Jackie Miller, Bluebird Beach Association

Jackie Miller, representing the Blue Bird Beach Association at Laurier Lake, was admitted to the Council Room at 11:30 a.m. to request the County to develop a walking trail along the road to the boat launch.

 

Mrs. Miller informed Council that when the subdivision was developed years ago, there were two walkways in the original plan.  One walk way was put in, the other one was not.  The walkway that was developed is well used and the Blue Bird Beach Association maintains it.  The association feels that the other walkway that was designated needs to be cleared out and a fence installed along the road to water's edge.  Mrs. Miller requested if county crews could come out and complete the walkway or if they would pay if the Association hired contractors to do the work.  The estimates that she received to complete the work came to a total of $9,300, including fence and survey costs.  The Blue Bird Beach Association has agreed to maintain the walkway after it is developed and designated.

• Resolution #CM20111011.1020

  Motion to table the request to designate a walkway at Blue Bird Beach to the October Public Works meeting so that the local Councillor can be present when a decision is made on this issue.

  Carried

7.

New Business

7.1

Accounting/Computer Applications and Office Administration Advisory Committee

• Resolution #CM20111011.1004

  Motion to approve Tim Mahdiuk to the Portage College Accounting/Computer Applications and Office Administration Adivisory Committee and to ratify his attendance at the September 27, 2011 meeting.

  Carried

7.2

RUSA Executive Meetings

• Resolution #CM20111011.1005

  Motion to ratify Bryan Bespalko's attendance at the Rural Utilities Safety Association Executive meetings on September 29 and 30, 2011 in Red Deer.

  Carried

7.3

Accurate Assessment Group User Conference and Geo Media Training

• Resolution #CM20111011.1006

  Motion to approve the following staff members to attend Accurate Assessment User Conference and Geo Media Training:  Oct. 19 - Krystle Fedoretz, Oct. 20 - Sheila Kitz, and October 19 to 21 - Linda Meger.

  Carried

7.4

Alberta Asset Management Working Group

• Resolution #CM20111011.1007

  Motion to authorize Sheila Kitz's attendance at the Alberta Asset Management Working Group on behalf of ARMAA on October 21, 2011 in Red Deer, at no expense to the County.

  Carried

7.5

EOEP - Municipal Finance

• Resolution #CM20111011.1008

  Motion to approve Councillor Dach and any other Council members who have not already taken the EOEP Municipal Finance Course and wish to do so, to attend on October 21, 2011 in Penhold.

  Carried

7.6

6th Annual Synergy Conference - Working Together

• Resolution #CM20111011.1009

  Motion to file the information on the Annual Synergy Conference - Working Together.

  Carried

7.7

Alberta Recreation & Parks Association Conference

• Resolution #CM20111011.1010

  Motion to table the information on the Alberta Recreation and Parks Association Conference to the 2012 budgeting meeting to discuss the option of Councillors on the Parks Committee attending this conference in the next calendar year.

  Carried
• Resolution #CM20111011.1011

  Motion to file for information.

  Carried

7.8

Preparing for Year-End and Audits Workshop

• Resolution #CM20111011.1014

  Motion to approve Tim Mahdiuk and Darlene Smereka to attend the one- day workshop on Preparing for Year-End and Audits on November 1, 2011 in Edmonton.

  Carried

7.9

Seminar - Attracting Foreign Direct Investment to Eastern Alberta

• Resolution #CM20111011.1015

  Motion to approve Sheila Kitz, Frank Sloan, HUB member, and any other Councillors who are available to attend the Seminar on Attracting Foreign Direct Investment to Eastern Alberta on November 3, 2011 in St. Paul.

  Carried

7.10

AAMD&C Municipal Fall Convention

• Resolution #CM20111011.1016

  Motion to authorize Bryan Bespalko to attend the AAMD&C Municipal Fall Convention for November 22, 2011 so he is present when the County is recognized for achieving Partners In Compliance (PIC) status.

  Carried

7.11

2011 Municipal Health & Safety/Utility Conference

• Resolution #CM20111011.1017

  Motion to approve Bryan Bespalko, one staff member and any Council members to attend the Municipal Health and Safety Utility Conference from November 29 to December 1 in Red Deer.

  Carried

7.12

2011 Bellamy Partnership Forum

• Resolution #CM20111011.1018

  Motion to authorize administration to approve the appropriate staff members to attend the Bellamy Forum on December 7 & 8, 2011 in Edmonton.

  Carried

7.13

Champions for Change 2nd Annual Harvest Ball

• Resolution #CM20111011.1019

  Motion to provide a silent auction item for the Champions for Change Annual Harvest Ball.

  Carried

7.14

Request for Funding for MS Walk

• Resolution #CM20111011.1021

  Motion to approve a donation of $500 for the MS Walk on May 12, 2012.

  Carried

7.15

Street Light Request

• Resolution #CM20111011.1022

  Motion to approve the installation of one street light on the existing pole at the North end of 1st street Smith Grove at Floatingstone.

  Carried

7.16

Terms of Reference- Elk Point/St. Paul Regional Water Commission

• Resolution #CM20111011.1023

  Motion to approve the Terms of Reference for the Elk Point/St. Paul Regional Water Commission Technical Committee with the following amendment:

    - Authority to include Town of Elk Point/County of St. Paul.

  Carried

7.17

Engineer for Regional Water Line

Reeve Upham recessed the meeting for lunch at 12:00 p.m. and reconvened the meeting at 1:17 p.m. with all members present except Councillor Ockerman  .

• Resolution #CM20111011.1024

  Motion to award ISL Engineering the contract to undertake the engineering, design, tender and construction supervision of the Elk Point/St. Paul Regional Water Line as per the recommendations of the Technical Committee.

  Carried

7.18

2011 Strategic Plan Update - 3rd Quarter

• Resolution #CM20111011.1025

  Motion to accept the 3rd Quarter of the Strategic Plan as information.

  Carried

7.19

Request from Town of St. Paul for Additional funding for 40th Street Paving

• Resolution #CM20111011.1026

  Motion to deny the request from the Town of St. Paul for funding to cost share the overrun on the 40th Street Paving Project, which was $106,817 over the original estimated project cost of $189,638.

  Carried

7.20

Request to Lease W 1/2 24-58-7-W4

• Resolution #CM20111011.1027

  Motion to deny request from Kevin Roth to lease the W 1/2 24-58-7-W4 as the Elk Point Elks Club is currently leasing the property and their lease is not due to expire until 2018.

  Carried

7.21

2011 Road Construction Easements

• Resolution #CM20111011.1028

  Motion to approve the following easements for road construction purposes:

  Fix approach

  NE 26-57-8-W4  -  Real & Laurette Corbiere

   

  Project 3C112    

  SW 23-58-8-W4  -  Terry & Annette Stark

  Carried

7.22

Lac Sante Family Recreation Society - Request for Signage

• Resolution #CM20111011.1029

  Motion to deny the request from the Lac Sante Family Recreation Society for signage along the County road indicating the trail crossing.

  Carried
• Resolution #CM20111011.1030

  Motion to refer the development of a sign policy to the Policy Committee.

  Carried

7.23

Allocation of Recreational Facilities Grants for Community Halls

• Resolution #CM20111011.1031

  Motion to approve the 2011 Recreational Facilities Grant Allocations to be funded from MSI Operating Grant as follows:

  $2,400	Armistice Community Hall
  $2,400	Ashmont Legion Branch #68
  $2,400	Ashmont Seniors
  $4,600	Boscombe Community Centre
  $2,400	Cork Hall
  $2,400	Ferguson Flats Association
  $2,400	Frog Lake Community Hall
  $2,400	Haying in the 30s
  $2,400	Heinsburg Community Club
  $1,500	Lac Sante Family Recreational Society
  $2,400	Mallaig & District Museum
  $4,600	Mallaig Seniors
  $2,400	Mallaig Chamber of Commerce
  $4,600	Mallaig Legion
  $2,400	McRae Recreation Centre
  $2,400	St. Lina Senior Dew Drop Inn
  $2,400	St. Vincent Rec. Society
  $2,400	Sugden Community Centre
  $2,400	Whitney Lake Bible Camp
  $4,000	Ashmont Ag Society
  $12,500	Elk Point Ag Society - AG Ross Arena
  $3,000	Elk Point Ag Society - Riding Arena
  $4,500	Lac Bellevue Ag Society
  $14,500	Mallaig Ag Society
  $3,000	St. Lina Ag Society
  $10,000	St. Paul Ag Society
  $7,300	Stoney Lake Community Association

   

  Carried

7.24

County Owned Lots in Mallaig Subdivision

The planning and development department presented Council with a restrictive covenant which they are proposing to register against the remaining lots in the new subdivision in the Hamlet of Mallaig.  The document outlines the restrictions with respect to the use and improvements permitted within the development in order to preserve the integrity of the Development. 

• Resolution #CM20111011.1032

  Motion to table a decision on the Restrictive Covenant for the subdivision that the County developed in the Hamlet of Mallaig.

  Carried

7.25

Urban Systems - Engineering Standards

• Resolution #CM20111011.1033

  Motion that Council approves the Engineering Standards work to be done by Urban systems, at a cost of $56,400.

  Carried

7.26

Northern Lights Library Board Budget increase

• Resolution #CM20111011.1034

  Motion that County Council approve the 5 % increase for the Northern Lights Library System budget as requested.

  Carried

7.27

County of St. Paul 50th Anniversary

• Resolution #CM20111011.1035

  Motion to hold a 50th Anniversary Celebration in 2012.

  Carried

7.28

In Camera

• Resolution #CM20111011.1043

  Motion that the meeting to in camera at 2:46 p.m. to discuss staff and land issues.

  Carried
• Resolution #CM20111011.1044

  Motion that the meeting return to an open meeting at 3:14 p.m.

  Carried

7.29

North Central Alberta Child and Family Services Planning Consultation

• Resolution #CM20111011.1036

  Motion to approve any Councillors who wish to attend the North Central Alberta Child and Family Services 2012 - 2015 Business Planning Consultation at any location except Jasper.

  Carried

7.30

Ashmont/Lottie Lake Water Diversion License

• Resolution #CM20111011.1037

  Motion that Council authorize the work plan proposed by Thurber Engineering in order to provide information in support of an AENV groundwater license application for increased production over the originally licensed 3.8 L/s capacity to supply water for Ashmont and Lottie Lake, subject to approval of Alberta Transportation.

  Carried

7.31

Elected Official Education Program - Infrastructure Seminar

• Resolution #CM20111011.1038

  Motion to approve all of Council to attend the EOEP Infrastructure Seminar on November 21, 2011 in Edmonton to be held in conjunction with the Fall Convention.

  Carried

7.32

Request for Proposal - Banking Service

• Resolution #CM20111011.1039

  Motion to table a decision on whether or not to proceed with a Request for Proposal for banking services for the County.

  Carried

7.33

-

7.34

-

7.35

-

7.36

-

7.37

-

8.

Correspondence

8.1

Thank You

8.1.1

Thank You Letters

9.

Reports

9.1

CAO Report

CAO Sheila Kitz read her report aloud to Council.

9.2

-

9.3

-

9.4

-

9.5

-

10.

Upcoming Meetings

10.1

October 13@ 1:00 p.m. - Council Visioning Water Policy

10.2

October 25 @ 10:00 a.m. - Public Works

10.3

October 25 @ 1:00 p.m. - Organizational Meeting

10.4

November 4 ASB Regional Conference - Lac Bellevue

11.

Financial

11.1

Council Fees

• Resolution #CM20111011.1040

  Motion to approve the Council fees for the month ending September 30, 2011 as circulated.

  Carried

11.2

Listing of Accounts Payable

• Resolution #CM20111011.1041

  Motion to file as information.

   

  Batch	Cheque Nos.	Batch Amount
  15487	13004-13069	$262,630.70
  15494	13070-13141	$718,063.12
  15222	13142-13157	$197,537.47
  15335	13158-13231	$640,892.69

   

  Carried

11.3

Budget to Actual

• Resolution #CM20111011.1042

  Motion to file as information.

  Carried

12.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  3:14 p.m.

 

These minutes approved this 8 day of November, 2011. 

 

(Original signed by Reeve Upham)                                                      (Original signed by CAO S. Kittz)

_____________________           _____________________

Reeve                                           Chief Administrative Officer