County of St. Paul No 19

Council Meeting

AGENDA

Meeting #:
Date:	Tuesday, April 12, 2011
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

---

1.

Call to Order

2.

Minutes

3.

Bank Reconciliation

4.

Additions to Agenda and Acceptance of Agenda

5.

Business Arising from Minutes

5.1

Road Data Agreement

At the last meeting, Council tabled the Agreement between the County and Road Data Services Ltd. for more information.

If the County signs the agreement with Road Data Services, they will act on behalf of the County and will be the primary contact for all issues and data relating to:

• GIS Map Data
• Roadway validation and configuration data
• Roadway ownership data
• Permit Approval conditions, rules and validation
• All types of roadway restrictions
• All TRAVIS MJ related entries, rules, restrictions, conditions and data
• All concerns from industry or agents related to the approval process

5.2

Bylaw No. 1564 - Lease Lot 28ER, Block 2, Plan 8023220

Further to the Public Hearing at the March Council Meeting, Krystle Fedoretz, Planning Officer, put together the attached document with historical information relating to Lot 28ER, Block 2, Plan 8023220 located within SE 25-59-11-W4.

6.

Delegation

6.1

10:30 a.m. - Margo Fauchon, Community Gardens

The St. Paul Community Gardens would like to hire a coordinator who will be responsible for the upkeep and maintenance of Servus (Town and County Sites) and Heritage Homes Garden Sites and ensures the rules; regulations and guidelines are respected by the gardeners. The Community Garden Coordinator works to develop self-reliance among the community gardens located in and around St. Paul and assists with the development of new sites  

Margo Fauchon, with the Community Gardens will be in to request that Council consider a contribution of $3,000.00 to cover 50% of the cost for the Community Garden Coordinator position.  They will also be submitting a request for the other 50% to the Town of St. Paul. 

A job description for the Community Gardner is attached.

6.2

11:00 - 12:00 - AAMD&C Member Visit

Bob Barss, President, Gerald Rhodes, Executive Director and Soren Odegard, District 5 Director have requested a meeting with Council for the regular visit.  The AAMD&C tries to visit each member on a three year rotation.  The meetings are generally a 1-hour round-table discussion with no formal agenda.

Cafe Orleans has been booked for lunch.    

6.3

1:30 p.m. - Presentation of Audited Financial Statements

Richard Jean, Auditor, will be in to present the County's financial statements for the period ending December 31, 2010.

6.4

2:15 p.m. - Public Hearing - Bylaw No. 1567 - Amend Land Use Bylaw - Section 2.3

A public hearing will be held to discuss Bylaw No. 1567, which is a bylaw to Amend Section 2.3 of the the Land Use Bylaw as it relates to Development Not Requiring a Development Permit.  The proposed bylaw has been advertised. 

6.5

2:30 p.m. - Public Hearing - Bylaw No. 1569 - Rezone PNE 1-58-10-W4

A public hearing will be held to discuss Bylaw No. 1569, which is a bylaw to Amend the Land use Bylaw as it relates to rezoning PNE 1-58-10-W4 from Urban Expansion to Country Residential.  The landowner wishes to subdivide the 8 acre parcel into 2-4 acre lots for country residential purposes.

 

The proposed bylaw has been advertised and the adjacent landowners have been notified.

7.

New Business

7.1

Funding Request - Ashmont Secondary Boy's Basketball Team

The Ashmont Senior High School Boy's Basketball team won their Zone which qualified them to participate in the Provincial Tournament which was held March 17 to 19, 2011 in Calgary.

They are requesting financial assistance to help cover their travel costs. 

7.2

Funding Request - St. Paul Midget "A" Canadiens Hockey Team

The St. Paul Midget "A" Canadiens competed at the Provincial "B" Midget championship in Hanna on from March 25-27, 2011.

They are requesting a grant to help offset their travel expenses.

7.3

Funding Request - Elk Point Historical Society

The Elk Point Historical Society has received a matching grant of $1,200 from Alberta Community Development for a permanent sign for the deck overlooking the North Saskatchewan River.  This sign would state the importance of the crossing to the Elk Point area. 

Two signs will cost approximately $1,760 for materials and artwork and $440 for installation.  The society would like to make 2 signs, one for immediate use and the other for when it has to be replaced.

The Elk Point Historical Society has committed at least $400, and they are requesting a donation of $400 from both the County and the Town of Elk Point to fund the balance. 

7.4

Funding Request - Enbridge Ride to Conquer Cancer

Natasha Chapdelaine and Sherri Gerlinsky will be participating in the Enbridge Ride to Conquer Cancer on June 25 & 26, 2011.  In order to participate in the race, they must raise $5,000 in sponsorship.  All money raised goes to the Alberta Cancer Foundation.  They are requesting if Council will provide sponsorship for this ride.

7.5

Transportation Grant - Mallaig & District Senior Citizens Club

The Mallaig & District Senior Citizens Club is requesting a transportation grant for 2011. 

 

They used their 2010 grant to travel to Elk Point to attend the Dinner Theatre, to Edmonton to a Casino and for dining and shopping at West Edmonton Mall and to Paradise Hill and St. Walburg in Saskatchewan.

 

7.6

Request for Sponsorship - Riverland Challenge

Attached is a letter from the Riverland Challenge Planning Committee requesting sponsorship for the 4th Annual Riverland Challenge at Fort George and Buckingham House.

In the past, Council provided a $500 grant for the Riverland Challenge.

7.7

Mallaig & District Museum

The Mallaig Fire Department has retired a 1977-78 fire truck, which was acquired through the efforts of the Mallaig Community.  The Mallaig Museum, on behalf of community members, is now requesting that the fire truck be donated to the museum to become part of their history collection. 

 

Dennis Bergheim will be in to speak with Council about this request.

7.8

Request for Proceeds from Rodeo Supper

We have received requests from the Sunshine Quilts and the Ashmont Moms and Tots for the proceeds from the 2011 Rodeo Supper.

The letters of request are attached along with the policy for distributing funds from the Rodeo Supper.

7.9

Northern 7 Foster Care Annual Conference

The Northern 7 Regional Foster Care Society is a non-profit association dedicated to supporting foster, adopt and kinship families who care for a number of Alberta's children.

 The  Northern 7 Regional Foster Care Society and Children's Authorities in Region 7 will be hosting their annual training weekend for caregivers in St. Albert from April 29 to May 1 and they are looking for support by way of a cash donation to help with conference expenses or a silent auction item.

7.10

Western Canadian Walleye Trail

The Western Canadian Walleye Trail is a group founded in St. Paul to support people with a desire to fish.  They publish a newsletter, maintain a website, support and help delivery a youth camp, and indicate they have a strong voice in Alberta Fisheries.  They are looking for sponsorship towards their 2011 expenses.  Their letter of request is attached.

 

 Their website is located at:  http://walleyetrail.ca

7.11

NE Alberta Retired Teachers' Association

The North East Alberta Retired Teachers' Association (NEARTA) branch of the ARTA will be hosting the annual ARTA Memorial Golf Tournament and they are looking for support.  Attached is a letter outlining the suggestions for methods of support.

7.12

Proposed Policy Regarding Development of County Owned Structures with No Permit

With the proposed change to the Land Use Bylaw 1567 that will no longer require the County to apply for a development permit, it becomes necessary to provide residents who are or could be directly affected by the proposed development with notification and a means of comment or appeal of the development.  Administration is presenting a draft policy for Council to consider.  We would like to refer this draft policy to the Policy Committee for further discussion.

7.13

Survey Results for Reeve-at-Large Remuneration

Attached is information from other municipalities pertaining to remuneration for Reeve at large.

7.14

2011 Municipal Operating and Capital Budget

The Council and Administration spent two days in budget deliberations.  Based on the results of those meetings, Administration is requesting approval of the 2011 Operating and Capital Budget as attached.  A detailed budget will be available for download on the County's website following the Council meeting.

Section 242(1) of the M.G.A. states that a council must adopt an operating budget for each calendar year.

7.15

Bylaw No. 1571 - 2011 Mill Rate Bylaw

Bylaw No. 1571 is being presented to Council to approve the Mill Rates for the 2011 taxation year.

 

Section 187 of the M.G.A. states that all Bylaws must have 3 distinct and separate readings.

7.16

2011 Strategic Plan Update - 1st Quarter

Attached is a copy of the 2011 Strategic Plan which has been updated for the 1st quarter.

7.17

Cemetery Committee

The Cemetery Committee has expressed that it would be valuable to have someone that has knowledge of the area cemeteries to sit on the committee as a member at large.  John Yewchin was contacted previously but was too busy to consider being a member.  He has now retired and has indicated that he would be willing to sit as a member of this committee.  His many years in the Funeral Home business has given him the opportunity to be at these cemeteries and understand the challenges that this committee may need to be addressing.

7.18

Parks Committee Meeting March

The Parks Committee held a meeting on March 11, 2011 to discuss the 2010 parks season and take a look ahead at the upcoming 2011 season.  At that meeting the following items were approved by the committee for presentation to Council: 

• Building of 10 Picnic tables for Stoney Lake and Floatingstone.  New ones required at Stoney Lake to accommodate bookings for the year, Floatingstone tables - some need replacing.
 
• Increase rates for the 2011 Camping season as follows:

Non-powered sites  $15.00/night

Powered sites $20.00/night

All sites at Westcove increase by $5/night (due to increase attraction of Spray Park)

Day Use at Westcove - $2/person (other parks $2/person over age of 12)

7.19

Regional Water Commission

The County has been working with the Town of Elk Point and the Town of St. Paul regarding the issue of a Regional Water line from St. Paul to Elk Point.  In 2010 the County applied for a Regional Partnership Grant on behalf of the three municipalities to work on the formation of a Regional Water Commission.  C & J Vanco has been the consultant hired to work on the required documents for the formation of this commission.  As per the discussions at the committee level this Commission will be made up of 3 members from the County of St. Paul, 3 members from the Town of Elk Point, and 1 non-voting member from the Town of St. Paul.  In order to move ahead with the formation of the Commission, Council needs to approve the following:

1. Membership in the Commission
2. The attached Business Plan
3. The Proposed rate structure (Section 6 of the Business Plan)
4. Bylaw #1 - which will be adopted by the newly formed Commission
5. Names of Directors for the County

7.20

Bylaw No. 1572 - Amend InterMunicipal Development Plan

Bylaw No. 1572, which is a Bylaw to Amend the Inter Municipal Development Plan as it relates to rezoning PSE 17-58-9-W4 from Urban Reserve to Country Residential is being presented to Council for 1st Reading. 

 

After 1st reading the Bylaw must be advertised and according to Section 606 of the M.G.A. and a public hearing held according to Section 230 of the M.G.A. .  T

The Public Hearing for Bylaw No. 1572 will be held in conjunction with the public hearing for Bylaw No. 1570 which is the corresponding bylaw to amend the zoning in the Land Use Bylaw.

7.21

Alberta Municipal Health and Safety Association - Auditor Course

Steven Jeffrey attended the Alberta Municipal Health and Safety Association Auditor Course from March 21-24, 2011 in Sherwood Park.  Steven will be designated as a Safety Auditor to assist Bryan Bespalko with internal and external audits.

7.22

Economic Developers Alberta 2011 Annual Conference & AGM

The EDA 2011 Annual Professional Conference and AGM was held from April 6 to 8.  Councillor Dach attended the conference.

7.23

AOPA Focus Group

Alberta Agriculture and Rural Development would like input on the impact of the Agriculture Operations Practices Act  (AOPA). ARD is responsible for the maintenance, review, and updates required to ensure that AOPA is meeting its objectives and intent.   This is an opportunity to provide comments on the effectiveness and efficiency of the AOPA and its execution /...

 

To assist in this review an independent 3^rd party, Reframe Leadership, has been hired to gather opinions on the impact of AOPA.  Reframe Leadership is holding a series of meetings in order to gather your input on the Agriculture Operations Practices Act (AOPA). 

7.24

RUSA Executive Meetings

The RUSA Executive meetings were held April 7 & 8, 2011 in Red Deer.

7.25

EOEP - Sustainability - Leading your Community to a Sustainable Future Course

The Elected Officials Education Program is offering a course entitled Sustainability - Leading your Community to a Sustainable Future.  This one day course will be held on April 15, 2011 in High River.  The cost of the course is $350.

Sustainability explores the challenges facing municipalities in developing sustainable communities. This intensive, one-day course will show how to facilitate community-based change through sustainable development.

You will explore:

• the components of sustainability;
• how healthy communities incorporate physical, financial, human, cultural, social and political capital into models of community sustainability;
• ways to invigorate your local economy into a financially viable, environmentally-sound and socially-responsible model;
• how to develop a future vision for your community based on the different components of sustainability, including economic, social, cultural, environmental and governance;
• ways to align existing and future plans with sustainability principles;
•  methods for engaging your community in a dialogue that will lead to a sustainable future.

We checked with the EOEP and this course will not be offered in Edmonton until November, 2013.

Councillor Dach would like to attend this course. 

7.26

2011 AARFP Conference and Trade Show

The Alberta Association of Recreation Facility Personnel (AARFP)  is a provincial organization dedicated to providing excellence in training and professional development for individuals involved in the operation of recreation facilities.

AARFP is a member drive organization managed by a Board of Directors who represent the membership on recreation industry issues.  They will be holding their annual conference April 17 to 20, 2011 in Lloydminster. 

 

The schedule for the conference can be viewed at www.aarfp.com.  Registration for the Conference is $138.60 for the one day.

7.27

North Saskatchewan Watershed Alliance Regional Forum

The North Saskatchewan Watershed Alliance is scheduling another round of watershed forums.

 

The Downstream Watershed Forum will be held at the St. Paul Legion from 12:00 - 4:00 p.m. on April 18.  The goals of the forum are to present detailed IWMP recommendations as contained in Discussion Paper and Workbook, encourage groups and individuals to complete the workbook by April 29th and to receive feedback and direction from the participants.

7.28

Employment Standards Code Seminar

A one-day seminar on Employment Standards Code will be held on April 28 in Edmonton.  Registration is $459.

 

The agenda for the seminar is attached.

7.29

EDA Specialized Courses for Elected Officials

The EDA is offering a course for elected officials on strategies, tools, resources and experiences to help communities survive, thrive and grow.  Topics to be covered include:

• The Role and Function of Community Economic Development
• Issues and best practice examples
• How to manage the process
• How to create effective outcomes for your community   

 

This  one-day course will be held May 3, 2011 in Lac La Biche.

 

Councillor Dach would like to attend this course.

7.30

Cold Lake Oil Sands Area CRISP Community Advisory Group

Reeve Upham has been invited to participate in the Cold Lake Oil Sands Area CRISP Community Advisory Group.  The kick-off meeting will be held in Cold Lake on May 3 and lunch will be provided.  This advisory group is municipally funded and there will be 5 or 6 meetings a year.

7.31

LICA Annual General Meeting

Attached is an invitation for Reeve and Council to the LICA Annual General Meeting on Wednesday May 4, 2011.

7.32

Request to Cancel Penalty on Property Taxes

Attached is a letter from the owner of NW 30-61-11-W4 requesting that Council cancel the penalties of $116.88 on his property taxes as he paid his taxes the day after the penalties were applied.

 

Section 347 of the M.G.A. allows Council to cancel or refund all or part of a tax. 

7.33

Road Construction Easements

Listed below are easements with various landowners required to purchase the necessary property to register roads that were built some time ago but not registered (some in the 1960s).  This is a ongoing project which resulted from Staff comparing the road plans with the County map.  In doing so, they discovered that some roads were not registered at all and in some instances they were registered at the incorrect locations. 

John & Connie Mahon	NE 23-55-9-W4
Alice Miller	NE 7-56-6-W4
Lucien & Roxanne Hoffman	SE 18-56-6-W4
Donna Lynne Dahmer	SE 10-56-7-W4
Robert & Shawna Nichols, Exec. for Brent Nichols	SW 11-56-7-W4
Victor Labant	SE 20-59-10-W4
Victor Labant	NE 20-59-10-W4
Victor Labant	SW 21-59-10-W4
Milton & Christine Lilje	SE 29-59-10-W4
David, Myrtle, Peter & Michael Weinmeier	SE 33-59-10-W4
North East Muni-Corr Ltd.	SE 33-59-10-W4

7.34

2011 Road Construction Easements

Easements for road construction purposes.  Backsloping and County to fence or pay compensation for fencing.

Project      , Rg Rd 43 from Twp Rd 570 to Twp Rd 574 - 4 Miles

NW 34-56-4-W4	Fred Bristow (Lessee)
SW 3-57-4-W4	Reed Allan Nichols (Lessee)
NW 3-57-4-W4	Reed Allan Nichols
NE 4-57-4-W4	Ralph Jurak
East side of NE 9-57-4-W4	Stewart & Beverly Peterson
NE 9-57-4-W4	Connie Thomson
NW 10-57-4-W4	Connie Thomson
SW 10-57-4-W4	Connie Thomson
West side of NW 15-57-4-W4	Stewart & Beverly Peterson
West side of SW 15-57-5-W4	Connie Thomson
East side of NE 16-57-4-W4	Stewart & Beverly Peterson
East side of SE 16-57-4-W4	Stewart & Beverly Peterson
East side of SE 21-57-4-W4	Stewart Peterson
East side of NE 21-57-4-W4	Darrell Younghans
West side of NW 22-57-4-W4	Connie Thomson
SW 22-57-4-W4	Trevor & Mildred Dunham

7.35

Province request for Road Closure - Plan 2457EU

Attached is a letter from the Government of Alberta, Culture and Community Spirit requesting the County to close an undeveloped road plan 2457EU that is located at/near the Frog Lake Historic Site in LSD 15-10-56-3-W4.

 

Section 24 of the M.G.A. allows Council to close and cancel any part of a road described in a surveyed road plan if it is no longer required for use by the travelling public owing to the existence of an alternate route.

7.36

ATCO Transmission Line for St. Paul

On March 16, 2011 representatives from ATCO met with some of the members of County Council to discuss the proposed Transmission line in the St. Paul area.  They outlined the project and the method they were using to make decisions on where the line should be constructed.  At this meeting Council brought forward points that they felt were important to the County regarding the construction of this line.  I have drafted our concerns into a letter and present this letter to Council for comment and revisions if necessary.

7.37

In Camera Discussions

Items to be presented at meeting relating to Land Issue.

7.38

Bylaw No. 1573 - Lease Lot 28ER, Block 2, Plan 8023220

Council was presented with a new Bylaw.

7.39

EOEP - Land Use Development Approval Course - May 13

The Elected Officials Education Program is offering a one day Land use and Development Approval Course on may 13, 2011 in Westlock.  Registration for the course is $350.

 

Councillor Dach would like to attend this course.

7.40

Alberta's Lakeland - Request for Payroll Contract

Alberta's Lakeland DMO is requesting if the County would consider entering into a payroll contract for their full time employee.  This would give them the opportunity to offer their staff member a benefit package.  This contract would be the same as the contract that we have for the General Manager.

7.41

Equipment for Sale by Tender

Attached is a list of equipment that the Public Works, ASB and Parks Departments have determined is no longer required.

7.42

St. Vincent Speed Change

Attached is a letter and maps from Paula Campbell, Operations Manager with Alberta Transportation, outling the existing  and proposed speed limit zones.  If Council agrees with the proposed change, the request will be forwarded to Honorable Luke Ouellette.

7.43

Spray Truck

We have received a verbal offer for $27,000.00 for the Spray Truck.  We do not have anything in writing, but the interested party is coming on Thursday or Friday to go through the truck with Jeremy.

After having a conversation with him the dent in the door and getting it detailed will cost him some money also to have the equipment run through by Stone blue would cost him as well.  Also the truck has not been CVIP and he would have to get it inspected. 

This offer is fair and it is more than similar trucks in this area have sold for. 

The truck was advertised for sale on our website, the AAAF Assn and other companies that build spray trucks for $30,000 and this is the only offer serious inquiry that we have received.

7.44

Draft Letter by Councillor Fodness

Attached is a letter from Councillor Fodness in response to Mr. Tomlinson's presentation to Council regarding the destruction of documents.

7.45

Public Hearing

7.46

Highway 28/63 Water Commission

7.47

CAO Report

7.48

Road Construction Priorities

8.

Correspondence

8.1

Ukrainian Greek Catholic Church

Attached is a letter from the Ukrainian Greek Catholic Church of St. John the Baptist Northern Valley thanking Council for the donation towards their 100th Anniversary which will be held on July 10, 2011.

 

They are requesting that their Councillor say a few words.

8.2

AAMD&C Standing Issues Committees

Attached are letters from Bob Barss, President of the AAMD&C advising Council members of their appointments to the Standing Issues Committees:

• Councillor Ockerman - District 5 rep on Intergovernmental Relations, Finance and Justice
• Reeve Upham - Alternate for District 5 on Intergovernmental Relations, Finance and Justice
• Councillor Martin - Alternate for District 5 on Infrastructure, Transportation and Municipal Affairs

8.3

2010 Ashmont Fire Department Annual Report

Attached is the 2010 Ashmont Fire Department Annual Report.

9.

Reports

10.

Upcoming Meetings

10.1

Upcoming Meetings

April 26 @ 10:00 a.m. - Public Works

May 10 @ 1:30 p.m. - Public Auction of Lands (During Regular Council Meeting)

10.2

April 26 @ 10:00 a.m. - Public Works

10.3

May 10 @ 1:30 p.m. - Public Auction of Lands (During Regular Council Meeting)

Section 418 of the M.G.A. requires Council to offer for sale at a public auction any parcel of land shown on its tax arrears list if the tax arrears are not paid. 

11.

Financial

11.1

Budget to Actual

None to Report

11.2

Listing of Accounts Payable

11.3

Council Fees

12.

Adjournment

13.

Minutes Approval

14.

Minutes Approval

15.

Minutes Approval