County of St. Paul No 19

Public Works Meeting

AGENDA

Meeting #:
Date:
Time:
-
Location:
Board Room

1.
Call to Order

2.
Minutes Approval

3.
Addition to Agenda and Acceptance of Agenda

4.
In Camera

5.
Road and Bridge Construction

5.1
Road and Bridge Construction

  •  Owlseye and 103 North
  •  Richland BF finished
  •  Camp Lake Road
  •  Garner Road
  •  Ashmont transfer site cell construction

5.2
Work Requested

  •  Iron Horse Trail pad section of trail.  Heinsburg
  •  Stoney Lake parking lot
  •  Seed Cleaning Plant. Planned for Summer 2018
  •  Ashmont transfer station cell

6.
Oiling

6.1
Oiling

2017 Proposals & Estimates attached 

7.
Dust Controls - Nothing New to Report

8.
Gravel & Crusher

8.1
Crusher/Gravel

  •  Crusher shut down for the season 201,980 yards crushed
  •  Gravel exploration
  •  Agreements secured and plan to start exploring in North end of county December 2017
  •  Maintenance on crusher planned for winter

9.
Mulching

9.1
Mulching

  • Currently South of Ashmont
  • Will continue throughout County until snow load is too heavy then move to Iron Horse Trail

10.
Subdivision/Hamlets/Parks

10.1
Subdivision / Hamlets

  • Ashmont and Mallaig snow removed
  • Mallaig gravel storage area chain link fence up along road
  • Plan to address issues with drainage in Lottie Lake

10.2
Boat Launches

  • Lac Bellevue. Application approved
  • Laurier Lake. Pads purchased

11.
Water/Sewer

11.1
Water/Sewer

Lottie Lake recent water break repaired

12.
Industry Update

12.1
Industry Liaison

  • CNRL Updates 

13.
Other

13.1
Shop and Equipment

Public Works will provide an update:

  • Graders and plow trucks all prepped for winter
  • Maintenance on winter and summer equipment

13.2
Winter Projects Over and Above Road Maintenance

Public Works to provide an update:

  • Gravel to be forwarded to the St. Paul and Mallaig yards
  • Gravel to be forwarded to road at Batty lake
  • Winter graveling of roads in strategic locations
  • Shop building maintenance
  • Gravel exploration and acquiring SML on Crown
  • Brushing of planned construction projects

13.3
Winter Grader Routes

  • Information on how routes are selected.

13.4
Environmental

Overview on:

  • First Nations Consultation
  • Water Act
  • TFA
  • SME / SML
  • Bird Survey
  • Water / Sewer Approvals
  • Drainage Issues in the County with Farmers

13.5
Culvert on Road between Upper and Lower Therien Lake

PW Director Mark Chileen will discuss the culvert installed by the Town of St. Paul on their drainage ditch that crosses the County road between Upper and Lower Therien Lake. 

13.6
Appoint Board Members at Large

Attached is a list of applicants in response to the advertisement for Members at Large for the County committees/boards.

 

Members on the Cemetery, FCSS, Regional Assessment Review Board (ARB), Subdivision and Development Appeal Board (SDAB) and Town Rec Board are appointed for a four year term, as per bylaw. 

 

In the past, members at large for the St. Paul Airport, St. Paul Ambulance and Elk Point Airport were appointed annually.  There is nothing in their bylaws setting out terms for their appointments. 

 

There is no bylaw setting out terms for the Weed/Pest Board.

 

Now that we are advertising for members at large, does Council want to appoint these board members for a four year term?  

 

Library Board members can only be appointed for a term of up to 3 years, as per section 5 of the Libraries Act.  And, a member is eligible to be reappointed for only 2 additional consecutive terms of office, unless at least 2/3 of the whole Council passes a resolution stating that the member may be reappointed as a member for more than 3 consecutive terms. 

  • Therefore, if Lorna Connor is re-appointed to the Library Board, she will require a special motion as she has served for more than 3 consecutive terms

 

We still require another board member for the SDAB and the ARB.  Does Council want to re-advertise for these board members?

13.7
Pre-Qualification Ashmont-Mallaig Waterline

Urban Systems will present the findings of the Pre-Qualification and recommend a list of contractors to be "pre-qualified" for the Ashmont-Mallaig Waterline.  

13.8
Request for 6 yard bin at Elk Point Arena

The AG Ross Arena is requesting a 6 yard bin for weekly pickup at the arena in Elk Point.  They were in a contract with Waste Management for $600/month and their contract expires November 30th.  They are requesting a 6 yard bin with weekly pickup from the County beginning the first week of December.  They are also inquiring if the County would consider cost sharing the service. 

 

A 6 yard bin with weekly pickup service is $102.60/ month, with a one-time delivery fee of $75.  The annual fee is $1231.20.

 

The County currently cost shares the following bins:

  • St. Paul Legion - 4 yard bin on a monthly pickup - $75.60/ month - Legion pays - $37.80
  • St. Paul Ag Society - 6 yard bin on a weekly pick up - $102.60/ month - Ag Society pays - $51.30

13.9
Range Road 105

The owner of PNE 31-58-10-W4 has indicated that Range Road 105 leading to this property has been flooded since early spring (the property is outlined in blue).  He claims the flooding which is between SW 32-58-10-W4 and SE 31-58-10-W4 comes from drainage ditches on SW 32-58-10-W4.  Due to the flooding, he has to trespass onto private property to access his farmland.  At one time, the landowner had requested that Range Road 105 be developed. 

13.10
School Tax Rebate on Uncollectible Linear Taxation

Attached is the Application for Uncollectable Education Property taxes on Oil and Gas Properties for 2015 and 2016.  We are either unable to locate the companies or they do not have the financial means to pay the outstanding property taxes.  The total uncollectable is $1134.00  

13.11
St. Paul Chamber of Commerce - Letter of Support for CARES Program

The St. Paul Chamber of Commerce has requested a letter of support for their application to the Community and Regional Economic Support Program for their Conference Ready Community Project. 

The Conference Ready Community Project is proposed resource that will enable business, groups and organizations attract and host events, trade shows, small to mid size conferences, and sporting events to St. Paul.  The Project will compile a web and print listing of facilities, activities, and service providers that are available to organizations planning events/conferences, as well as a guide and checklist to hosting a successful event/conference.

The Chamber is not asking for any funding from the County for this project. 

The Chamber provided the County with a letter of support for its CARES Application in May 2017. 

13.12
Crossing Agreement with Muni Corr

Attached are two standard Crossing Agreements with North East Muni-Corr which have expired and are being presented for renewal for another ten year term.

13.13
MCSNet Structure at Lottie Lake

A resident at Lottie Lake has expressed concern regarding the replacement of a MCSNet communications tower in Lottie Lake near the reservoir.  They have left three stakes in the ground from the old tower that pose a risk to children who want to toboggan in that area.  

13.14
Strategic Plan

Council to review the 2018 Strategic Plan. 

13.15
Systemic Racims Meeting in Saddle Lake

Meeting has been rebooked for December 5 at 7:00 pm in the Community Hall.

13.16
Canadian Association of Petroleum Producers Industry Update

December 6 in Bonnyville at Noon. 

13.17
Report on Regional OH & S

13.18
-

14.
Adjournment

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