County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, February 09, 2016
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:05 a.m., Tuesday, February 9, 2016 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Glen Ockerman	Division 1
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Laurent Amyotte	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Assistant CAO
Phyllis Corbiere	Executive Assistant
Leo deMoissac	Public Works Superintendent
Kyle Attanasio	Dir. Leg. & Comm Services
Janice Huser	St. Paul Journal

2.

Minutes

• Resolution #CM20160209.1001

  to approve minutes of the February 9, 2016 Council Meeting as presented.

  Carried

3.

Bank Reconciliation

• Resolution #CM20160209.1002

  to adopt the Bank Reconciliation for the month ending January, 2015.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

• Resolution #CM20160209.1003

  to adopt the agenda for the Regular Meeting of Council for February 9, 2016 as presented.

  Carried

5.

In Camera

In Camera

• Resolution #CM20160209.1004

  to go in camera as per section Section 24 - Advice from Officials and Section 27 - Land Matters.  Time:  10:10 a.m.

  Carried
• Resolution #CM20160209.1005

  to revert to an open meeting.  Time:  11:25 a.m.

  Carried
• Resolution #CM20160209.1006

  to publicize the final report for the Organizational Review as prepared by Nichols Applied Management. 

  Carried
• Resolution #CM20160209.1007

  to table other in camera items until later during the meeting. 

  Carried
• Resolution #CM20160209.1046

  to go in camera as per Section 25 - Land Matters and Section 27 - Privileged Matters of the FOIP Act.  Time:  2:20 p.m.

  Carried
• Resolution #CM20160209.1047

  to revert to an open meeting.  Time:  2:35 p.m.

  Carried
• Resolution #CM20160209.1048

  that administration negotiate with the owner of Lot 3, Block 2, Plan 8620943 in the Hamlet of Ashmont to purchase the property as it will be sterilized for residential purposes due to the setbacks required with the lagoon expansion. 

  Carried
• Resolution #CM20160209.1049

  that administration contact the County's lawyers to send a letter to the owner of NE 18-58-10-W4 with an offer to install a new approach on his property.

  Carried

6.

Business Arising from Minutes

6.1

Bylaw No. 2016-03 - Licence Road Allowance

• Resolution #CM20160209.1012

  to give first reading to Bylaw No. 2016-03, Licence Agreement for road allowance located between NE 22-57-10-W4 and NW 23-57-10-W4 with a clause added to the agreement allowing the licensee to remove the trees from the road allowance so he can farm it.

  Carried

7.

Delegation

7.1

11:00 a.m. - Public Hearing - Bylaw No. 2016-01 - Amend LUB 2013-50 Wording Change

Reeve Upham declared the Public Hearing open at 11:25 a.m.

Krystle Fedoretz, Planning and Development, informed Council that the purpose of the Public Hearing is to discuss Bylaw No. 2016-01, which is a bylaw to amend Bylaw No. 2013-50 to allow CAN/CSA approved holding tanks on lakefront properties.

 

She then informed Council that the public hearing was advertised in accordance with Section 230 of the M.G.A. She has not received any responses to the advertisement.

 

There were no written submissions either for or against the proposed bylaw and there was no one present to speak in opposition to or in favor of the proposed bylaw.

 

Reeve Upham declared the public hearing closed at 11:26 a.m.

• Resolution #CM20160209.1008

  to give second reading to Bylaw No. 2016-01.

  Carried
• Resolution #CM20160209.1009

  to give third reading to Bylaw No. 2016-01.

  Carried

7.2

11:15 a.m. - Public Hearing - Bylaw No. 2016-02 - Amend LUB Rezone PNE 12-58-9-W4

Reeve Upham declared the Public Hearing open at 11:27 a.m.

 

Krystle Fedoretz, Planning and Development, informed Council that the purpose of the Public Hearing is to discuss Bylaw No. 2016-02, which is a bylaw to amend Land Use Bylaw No. 2013-50 as it relates to rezoning 10 acres in PNE 12-58-9-W4 from Agricultural to Industrial Commercial.

 

She then informed Council that the public hearing was advertised in accordance with Section 230 of the M.G.A.  She has not received any responses to the advertisement.

 

Krystle also informed Council that a Public Consultation was held on January 27 and two adjacent landowners attended. 

 

There were no written submissions either for or against the proposed bylaw and there was no one present to speak in opposition to or in favor of the proposed bylaw.

 

Reeve Upham declared the public hearing closed at 11:29 a.m.

• Resolution #CM20160209.1010

  to give second reading to Bylaw No. 2016-02.

  Carried
• Resolution #CM20160209.1011

  to give third reading to Bylaw No. 2016-02. 

  Carried

7.3

11:30 a.m. - Bob Bespalko, HUB

Bob Bespalko, Executive Director with Northeast Alberta Information HUB was admitted to the Council Room to give an update on Alberta HUB Activities, specifically the Agri-Foods Initiative and Crop Diversification Initiative.  Mr. Bespalko talked about increasing public awareness and how they are educating the public about exploring other crop options like hemp, flax, faba beans etc.  He then advised that they will be setting up workshops regarding licensing, equipment needs and harvesting techniques and requested if Council felt this diversification is a possibility in our community.  Following his presentation, Mr. Bespalko left the Council Room. 

Reeve Upham recessed the meeting at 12:00 p.m. and reconvened the meeting at 1:00 p.m. with all members of Council present except Councillor Maxine Fodness.

 

 

7.4

1:00 p.m. - Leo VanBrabant, MCSNet

Krystle Fedoretz and Dennis Bergheim with Planning and Development, entered the Council Room at 1:00 p.m.  Councillor Fodness entered the Council Room at 1:05 p.m.

 

Leo VanBrabant with MCSNet entered the Council Room at 1:00 p.m. to request a change to the County's Land Use Bylaw.  Mr. VanBrabant informed Council of the process they follow when erecting towers, in accordance with standards established by Industry Canada.  He also informed Council that MCSNet is in the process of replacing the 100' towers with 150' towers, however the current Land Use Bylaw requires setbacks of not less than 120% of the height of the tower.  With setbacks that size, the areas that can be utilized for towers is restricted significantly.   He feels that the setback is excessive, as over 90% of CSA approved towers break at the top, they do not tip on their sides. 

 

Following his presentation, the delegation left the Council Room.

• Resolution #CM20160209.1013

  that administration prepare an amendment to Section 7.7 of Land Use Bylaw No. 2013-50 permitting setbacks of 20% on the installation of CSA Approved towers.

  Carried
• Resolution #CM20160209.1014

  to table the amendment to Land Use Bylaw No. 2013-50 until later during the meeting.

  Carried
• Resolution #CM20160209.1041

  to give first reading to Bylaw No. 2016-06, which is a bylaw to amend Land Use Bylaw 2015-03 as it relates to amending section 7.7, Communication Towers. 

  Carried

8.

New Business

8.1

Growing Rural Tourism Conference - Feb 22-24

• Resolution #CM20160209.1015

  to approve Councillor Dach to attend the Growing Rural Tourism Conference from February 22 to 24, 2015 in Camrose. 

  Carried

8.2

Alberta Municipal Clerk's Conference - April 20 - 22

• Resolution #CM20160209.1016

  to approve Phyllis Corbiere at attend the Municipal Clerk's Conference from April 20-22, 2016 in Canmore. 

  Carried

8.3

2016 ASCHA Convention & Tradeshow - April 25 - 27

• Resolution #CM20160209.1017

  to approve Councillor M. Fodness to attend the 2015 Alberta Seniors Communities and Housing Association Convention from April 25-27, 2016 in Red Deer.

  Carried

8.4

Alberta Library Conference - April 28 to May 1

• Resolution #CM20160209.1018

  to approve Councillor Fodness to attend the 2016 Alberta Library Conference from April 28 to May 1, 2016 in Jasper.

  Carried

8.5

Grey Matters Conference - Sept. 20 & 21

• Resolution #CM20160209.1019

  to approve Councillor Dach to attend the Grey Matters conference in Grande Prairie on September 20 & 21, 2016.

  Carried

8.6

Lac Bellevue Obstacle Course

• Resolution #CM20160209.1020

  to authorize the Friends of Lac Bellevue to use the County dumpster site for parking and registration for the Bellevue Blast obstacle race on July 16, 2016, providing they have the appropriate liability insurance.

  Carried

8.7

Request for Senior Transportation Grant

• Resolution #CM20160209.1021

  to approve a $1,000 Transportation grant for the St. Paul Senior Citizens' Club and the Mallaig Seniors.

  Carried

8.8

Request to Cancel Taxes

• Resolution #CM20160209.1022

  to cancel the 2015 tax levy and penalties in the amount of $1,899.80 on 16-24-56-4-W4, Roll 66200015, as per section 347 of the M.G.A., as it is a duplicate account.   

  Carried

8.9

2016 Land Leases

• Resolution #CM20160209.1023

  to go in camera as per section 25 - Land Matters, of the FOIP Act.  Time: 1:25 p.m.

  Carried
• Resolution #CM20160209.1024

  to revert to an open meeting.  Time: 1:32 p.m.

  Carried
• Resolution #CM20160209.1025

  to approve the following land leases for renewal for 2016, as per section 61 of the M.G.A.:

  PNE 8-56-4-W4	One Hope Canada
  SE 20-56-7-W4	Banana Hill Farms
  PNE 6-60-10-W4	William Barefoot & Sylvia Slowski
  NW 2-62-12-W4	Allan & Shirley Tkachyk
  NE 4-62-12-W4	William & Edward Zapisocki

  Carried

8.10

Bylaw No. 2016-05 - Amend LUB - Rezone N 1/2 NW 13-57-6-W4

• Resolution #CM20160209.1026

  to give first reading to Bylaw No. 2016-05, as it relates to rezoning 10 acres in N 1/2 NW 13-57-6-W4 from Agricultural to Country Residential One (CR1).

  Carried

8.11

Road Cancellation - Road Plan 2318ET in N 1/2 and SE 21-60-10-W4

• Resolution #CM20160209.1027

  to approve the resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Chapter M26.1, Revised Statues of Alberta 2000, as amended.

   

  WHEREAS, Council has determined that the lands hereafter described by the existing road plan are no longer required for the travelling public due to the existence of an alternate route,

   

  WHEREAS, the County of St. Paul will register the new survey road plan.

   

  THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described roads, subject to rights of access granted by other legislation or regulations:

  Firstly, closure all that portion of Road Plan 2318ET in NW 21-60-10-W4 containing 1.30 hectares (3.23 acres) more or less;

  Second, closure all that portion of Road Plan 2318ET in NE 21-60-10-W4 containing 0.040 hectares (0.10 acres) more or less;

  Third and final closure all that portion of Road Plan 2318ET in SE 21-60-10-W4 containing 0.971 hectares (2.40 acres) more or less;

  Excepting thereout all mines and minerals.

  Carried

8.12

Road Cancellation - Road Plan 1018KS in S 1/2 34-60-11-W4; W 1/2 35-60-11-W4 and SE 35-60-11-W4

Councillor Frank Sloan left the Council Room at 1:40 p.m. as he owns adjoining property which will be affected by the following road cancellation.

Councillor Frank Sloan entered the Council Room at 1:41 p.m.

 

• Resolution #CM20160209.1028

  to approve the resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Chapter M26.1, Revised Statues of Alberta 2000, as amended.

   

  WHEREAS, Council has determined that the lands hereafter described by the existing road plan are no longer required for the travelling public due to the existence of an alternate route,

   

  WHEREAS, the County of St. Paul will register the new survey road plan.

   

  THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described roads, subject to rights of access granted by other legislation or regulations:

   

  Firstly, closure all that portion of Road Plan 1018KS in SW 34-60-11-W4 containing 0.150 hectares (0.37 acres) more or less;

   

  Second, closure all that portion of Road Plan 1018KS in SE 34-60-11-W4 containing (0.92 acres) more or less;

   

  Third, closure all that portion of Road Plan 1018KS in NW 35-60-11-W4 containing 0.664 hectares (1.64 acres) more or less;

   

  Fourth closure all that portion of Road Plan 1018KS in SW 35-60-11-W4;

   

  Fifth and final closure all that portion of Road Plan 1018KS in SE 35-60-11-W4 containing (1.53 acres) more or less. 

  Excepting thereout all mines and minerals.

  Carried

8.13

Road Cancellation - Road Plan 8320958 in NW 34-55-7-W4

• Resolution #CM20160209.1029

  to approve the resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Chapter M26.1, Revised Statues of Alberta 2000, as amended.

   

  WHEREAS, Council has determined that the lands hereafter described by the existing road plan are no longer required for the travelling public due to the existence of an alternate route,

   

  WHEREAS, the County of St. Paul will register the new survey road plan.

   

  THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described roads, subject to rights of access granted by other legislation or regulations:

   

  All that portion of Road Plan 8320958 in NW 34-55-7-W4 containing 0.494 hectares (1.22 acres) more or less

   

  Excepting thereout all mines and minerals.

  Carried

8.14

Road Cancellation - Road Plan 2209ET in SW 3-56-7-W4

• Resolution #CM20160209.1030

  to approve the resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Chapter M26.1, Revised Statues of Alberta 2000, as amended.

   

  WHEREAS, Council has determined that the lands hereafter described by the existing road plan are no longer required for the travelling public due to the existence of an alternate route,

   

  WHEREAS, the County of St. Paul will register the new survey road plan.

   

  THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described roads, subject to rights of access granted by other legislation or regulations:

   

  Firstly, closure all that portion of Road Plan 2209ET in SW 3-56-7-W4 containing 1.84 hectares (4.55 acres) more or less;

   

  Excepting thereout all mines and minerals.

  Carried

8.15

Road Cancellation - Road Plan 1066NY in West 1/2 1-60-10-W4

• Resolution #CM20160209.1031

  to approve the resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Chapter M26.1, Revised Statues of Alberta 2000, as amended.

   

  WHEREAS, Council has determined that the lands hereafter described by the existing road plan are no longer required for the travelling public due to the existence of an alternate route,

   

  WHEREAS, the County of St. Paul will register the new survey road plan.

   

  THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described roads, subject to rights of access granted by other legislation or regulations:

  First, closure all that portion of Road Plan 1066NY in NW 1-60-10-W4 containing 0.336 hectares (0.83 acres) more or less;

  Second, closure all that portion of Road Plan 1066NY in SW 1-60-10-W4 containing 2.582 hectares (6.38 acres) more or less;

  Excepting thereout all mines and minerals.

  Carried

8.16

Intersection of Highway 28 and 36

• Resolution #CM20160209.1032

  to file the report from Alberta Transportation which states that based on findings of the analysis regarding extending the 80 km/hr speed zone from the access into Ashmont, westbound to the Junction of Hwy 28 and 36, they are recommending to keep the intersection speed limit at 100 km/hr.

  Carried

8.17

Traffic Impact Study - Ashmont School Intersection

• Resolution #CM20160209.1033

  to provide St. Paul Education with a letter supporting the recommendations in their Traffic Review and Impact Assessment regarding changes that would improve traffic flow feeding the school to meet the current and future demands. 

  Carried

8.18

Ashmont Lagoon/Waste Water Transfer Station

• Resolution #CM20160209.1034

  to approve the proposed schedule provided by Urban Systems and have Administration prepare a short term borrowing bylaw that would temporarily cover the shortfall in Provincial/Federal grant funding until funding is made available in both Federal and Provincial budgets. 

  Carried
• Resolution #CM20160209.1035

  to prepare letters to our MLA and MP, appropriate Provincial and Federal Ministers, as well as the Premier and Prime Minister outlining the urgency of funding projects that are shovel ready, as funds become available.

  Carried

8.19

Summer Village of Horseshoe Bay Mowing and Weed Control Services Agreement

Councillor Laurent Amyotte left the Council Room at 1:53 p.m.

• Resolution #CM20160209.1036

  to approve the Mowing and Weed Control Services Agreement with the Summer Village of Horseshoe Bay, effective May 1, 2016 for a period of seventy seven (77) months. 

  Carried

8.20

Clubroot Policy - ASB-114

• Resolution #CM20160209.1037

  to approve Policy ASB-114 to establish standards for the management and enforcement of clubroot in the County of St. Paul as per the recommendations of the Agricultural Service Board Committee. 

  Carried

8.21

Regional Strategic Plan

Councillor Laurent Amyotte entered the Council Room at 1:55 p.m.

• Resolution #CM20160209.1038

  to approve the 2016 Regional Strategic Business Plan as presented.

  Carried

8.22

Regional Occupational Health & Safety Committee

• Resolution #CM20160209.1039

  to approve Reeve Upham, Tim Mahdiuk, and Brent Liljie to represent the County on the Regional Occupational Health & Safey Committee.

  Carried

8.23

Alberta Capital Finance Authority - Master Loan Agreement

• Resolution #CM20160209.1040

  to approve the Master Loan Agreement with the Alberta Capital Finance Authority.

  Carried

8.24

-

8.25

-

8.26

-

8.27

-

9.

Correspondence

9.1

Correspondence

Thank you letters from the Town of Elk Point for funding through the Elk Point Recreation Grant and from the Ashmont Ag Society for funding to repair their building.

10.

Reports

10.1

CAO Report

• Resolution #CM20160209.1042

  to file CAO report as presented.

  Carried

11.

Upcoming Meetings

11.1

February 18 - Brownlee Law Seminar

11.2

February 19 - Reynolds Mirth Law Seminar

11.3

February 23 @ 10:00 a.m. - Public Works

11.4

February 25 @ 10:00 a.m. - Policy Committee

12.

Financial

12.1

Budget to Actual

• Resolution #CM20160209.1043

  to approve the budget to actual as of December, 2015.

  Carried

12.2

Council Fees

• Resolution #CM20160209.1044

  to approve the Council Fees for the Month of January, 2016 as circulated.

  Carried

12.3

Listing of Accounts Payable

• Resolution #CM20160209.1045

  to file the listing of Accounts Payable as circulated:

  Batch	Cheque Date	Cheque Nos.	Batch Amount
  19110	Jan. 7, 2016	24792 - 24822	$346,096.65
  19113	Jan. 7, 2016	24823 - 24865	$217,626.36
  19117	Jan. 8, 2016	24866 - 24868	$518,332.95
  19144	Jan. 15, 2016	24869 - 24891	$120,633.61
  19145	Jan. 15, 2016	21892 - 24925	$334,026.39
  Misprinted		24926 - 24998	VOID
  19176	Jan. 28, 2016	24999 - 25071	$183,981.14

  Carried

13.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  2:40 p.m.

 

These minutes approved this 8th day of March, 2016.

 

________________________           ____________________________

Reeve                                                       Chief Administrative Officer