County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, April 14, 2015
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:08 a.m., Tuesday, April 14, 2015 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Laurent Amyotte	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Assistant CAO
Phyllis Corbiere	Executive Assistant
Leo deMoissac	Public Works Superintendent
Kyle Attanasio	Dir. Legislative & Communication Ser.
Janice Huser	St. Paul Journal

2.

Minutes

Councillor G. Ockerman entered the Council Room at 10:09 a.m.

• Resolution #CM20150414.1001

  Motion to approve minutes of the March 24, 2015 Special Council Meeting as presented.

  Carried
• Resolution #CM20150414.1002

  Motion to approve minutes of the March 10, 2015 Council Meeting as presented.

  Carried

3.

Bank Reconciliation

• Resolution #CM20150414.1003

  Motion to adopt the Bank Reconciliation for the month ending March, 2015.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

7.1  In Camera

7.21  Appreciation Supper - Town of Elk Point

7.22  Mallaig Legion

9.2  EDA - Councillor D. Dach

9.3 St. Paul Library Board - Councillor M. Fodness

• Resolution #CM20150414.1004

  Motion to adopt the agenda for the Regular Meeting of Council for April 14, 2015 with the above noted additions.

  Carried

5.

Business Arising from Minutes

6.

Delegation

6.1

11:00 a.m. - Sgt. Darrel McPherson

Staff Sergeant Darrel McPherson was admitted to the Council Room at 10:12 a.m. to present the Crime Data Statistical Report for the months of January to March, 2015.  He advised Council that the RCMP are planning to be more visible in the County over the May long weekend.  Following a brief discussion Staff Sergeant Darrel McPherson left the Council Room.  Time:  10:15 a.m.

6.2

11:30 a.m. - Public Hearing - Bylaw No. 2015-05 - Amend Land Use Bylaw - Wording Changes

Reeve Upham declared the public hearing open at 11:42 a.m.

 

Sheila Kitz, CAO, informed Council that the purpose of the public hearing has been advertised in accordance with Section 203 of the M.G.A.

 

She then informed Council that the purpose of the public hearing is to discuss Bylaw No. 2015-05, as it relates to amending Parts 1, 2, 5, 7 and 8 of Land Use Bylaw No. 2013-50.

 

Administration received one written submission from Scott Squire advising that he supports the bylaw amendment.

 

There was no one present to speak in favor or in opposition to the proposed amendment,

 

Reeve Upham declared the Public hearing closed at 11:44 a.m.

• Resolution #CM20150414.1038

  Motion to adjourn the meeting and proceed to Public Hearing scheduled for 11:30 a.m. to discuss Bylaw No. 2015-05, which is a bylaw to amend Parts 1, 2, 5, 7 and 8 of Land Use Bylaw No. 2013-50.

  Carried
• Resolution #CM20150414.1039

  Motion to give second reading to Bylaw No. 2015-05.

  Carried
• Resolution #CM20150414.1040

  Motion to give third reading to Bylaw No. 2014-32.

  Carried

6.3

1:15 p.m. - Public Hearing - Bylaw No. 2015-06 - Amend MDP - Wording Changes

Reeve Upham declared the Public Hearing open at 1:28 p.m.

 

CAO Sheila Kitz, informed Council that the bylaw has been advertised in accordance with Section 203 of the M.G.A.

 

She then informed Council that the purpose of the public hearing is to discuss Bylaw No. 2015-06, at it relates to amending Part 2 of Municipal Development Plan No. 2013-51.

 

There were no written submissions either for or against the proposed bylaw and there was no one present to speak for or against.

 

Reeve Upham declared the Public Hearing closed at 1:29 p.m.

• Resolution #CM20150414.1044

  Motion to adjourn the meeting and proceed to Public Hearing scheduled for 1:15 p.m. to discuss Bylaw No. 2015-06, which is a bylaw to amend Municipal Development Plan No. 2013-51.

  Carried
• Resolution #CM20150414.1045

  Motion to give second reading to Bylaw No. 2015-06.

  Carried
• Resolution #CM20150414.1046

  Motion to give third reading to Bylaw No. 2015-06.

  Carried

6.4

1:30 p.m. - Public Hearing - Bylaw No. 2015-07 - Amend Land Use Bylaw - Wording Changes

Reeve Upham declared the Public Hearing open at 1:30 p.m.

 

CAO Sheila Kitz, informed Council that the Public Hearing has been advertised in accordance with Section 203 of the M.G.A.

 

She then informed Council that the purpose of the Public Hearing is to discuss Bylaw No. 2015-07, as it relates to amending Land Use Bylaw No. 2013-50 to include a notwithstanding clause under Part 8.3 General Urban (U) district of Land use Bylaw No. 2013-50.

 

There were no written submissions either for or against the proposed bylaw and there was no one present to speak for or against the proposed bylaw.

 

Reeve Uphan declared the Public Hearing closed at 1:32 p.m.

• Resolution #CM20150414.1047

  Motion to adjourn the meeting and proceed to Public Hearing scheduled for 1:30 p.m. to discuss Bylaw No. 2015-07, which is a bylaw to insert a notwithstanding clause under Part 8.3 General Urban (U) District of Land Use Bylaw No. 2013-50.

  Carried
• Resolution #CM20150414.1048

  Motion to give second reading to Bylaw No. 2015-07.

  Carried
• Resolution #CM20150414.1049

  Motion to give third reading to Bylaw No. 2015-07.

  Carried

6.5

2:00 p.m. - Presentation of Audited Financial Statements

Shawn Warrington, Auditor with Synergy Chartered Accountants, was admitted to the Council Room at 1:56 p.m. to present the Audited Financial Statements for the County of St. Paul for the period ending December 31, 2014.

• Resolution #CM20150414.1054

  Motion to approve the 2014 Audited Financial Statements for the County of St. Paul.

  Carried

6.6

2:30 p.m. - Marcel Berlinguette

Marcel Berlinguette and Amy Schamehorn were admitted to the Council Room at 2:25 p.m. to discuss concerns with County Bylaws.  He asked why the amendments were made to the Land Use Bylaw.  He felt that they were directed at his operations within the County.

 

Mr. Berlinguette requested that he be allowed to have mobile homes on his property.  His property was purchased as a trailer court and asking that he be allowed to put the mobile homes back on his property.  He claims that he was not aware that if he removed the trailers from his property he would not be allowed to replace then with different trailers.  He suggested that if he had known, he would have renovated the existing trailer to make them habitable.

 

He then requested clarification on his stockpile of gravel that is currently on his property.   Mr. Berlinguette was advised that if he removes all of the aggregate and no longer had a pile on the property, he would be required to apply for a development permit to put aggregate back there.  However, if a pile of aggregate remains on the property, or he will not require a development permit.

 

Following a discussion on the use of his property, the delegation left the Council Room at 2:58 p.m.

7.

New Business

7.1

In Camera Item

• Resolution #CM20150414.1006

  Motion to go in camera as per sections 17 and 27 of the FOIP Act.  Time: 10:32 a.m.

  Carried
• Resolution #CM20150414.1007

  Motion to revert to an open meeting.  Time: 10:42 a.m.

  Carried
• Resolution #CM20150414.1008

  Motion that administration set up a joint meeting with the Town of Elk Point.

  Carried

7.2

2015 Stragetic Plan - 1st Quarter

• Resolution #CM20150414.1009

  Motion to accept the first quarter of the 2015 Strategic Plan as presented.

  Carried

7.3

Donations as per Policy PER-14

• Resolution #CM20150414.1010

  Motion to file the list of promotional items that were donated to various organizations during the first quarter of 2015, as per Policy PER-14.

  Carried

7.4

Senior Transportation Grant

• Resolution #CM20150414.1011

  Motion to approve a $1,000 Transportation grant for the Elk Point Heritage Lodge Auxiliary, Mallaig and District Seniors and the St. Lina Senior Dew Drop Inn Club.

  Carried

7.5

Funding Request - Elk Point Canada Day Celebration

• Resolution #CM20150414.1012

  Motion to approve a $400 grant for the Elk Point Canada Celebrations.

  Carried

7.6

Ashmont Secondary School - Request to Advertise in Year Book

• Resolution #CM20150414.1013

  Motion to deny the request from the Ashmont Secondary School to advertise in their Yearbook.

  Carried

7.7

Spring 2015 Wetland Course - From Classification to Policy - April 21-22

• Resolution #CM20150414.1014

  Motion to approve Bryan Bespalko to attend the Alberta Wetlands: From Classification to Policy Course on April 21 and 22, 2015 in Edmonton.

  Carried

7.8

Disaster Services Forum - May 11-14

• Resolution #CM20150414.1015

  Motion to approve Dennis Bergheim, Deputy Director of Emergency Services, to attend the 2015 Disaster Service Forum from May 11-14, 2015 in Banff.

  Carried

7.9

Open Bids for Sale of Used Equipment

Sealed bids for the purchase of used equipment were opened in the presence of Council.

• Resolution #CM20150414.1005

  Motion to table this item until later during the meeting so public works staff can verify the information in the bids.

  Carried
• Resolution #CM20150414.1037

  Motion to accept the highest bid for each item as indicated below (does not includes GST):

  Equipment/Serial No.	Bid
  1982 GMC 1 Ton with Hoist (1GDHC34M9CV588749)	$  2,525.00
  2006 Kenworth T800 (3BKDL40X56986171)	$25,500.00
  2007 Western Star 49645A (5KKHALAV37PY88769)	$28,281.00
  2009 Degleman 1530 Rotary Mower (1383)	$17,100.00
  JD LT160 Riding Lawn Mower-Parts (M0160D015863)	$     250.00
  1993 Honda Riding Lawn Mower (MZAS-2001954)	$     150.00
  1990 JD 855 Tractor (M00855D0631021)	$  4,156.78
  2001 JD Mid Mount Mower Deck (MO7234X180140)	$     376.78
  2008 JD 620i XUV Gator (M0XUVGX025023)	$  2,500.75

  Carried

7.10

Sale of Front Load Waste Truck

• Resolution #CM20150414.1016

  Motion to authorize administration to sell the 2004 Autocar WX64, Serial Number 5VCD6LF94H200526 at an auction sale as determined by Public Works.

  Carried

7.11

St. Paul Legion - Request for Garbage Bin

• Resolution #CM20150414.1017

  Motion to table the request from the St. Paul Legion for a garbage bin at no cost, and suggest that they contact the Town of St. Paul about sharing the cost of the bin.

  Carried

7.12

Sewage Disposal Contract - Langan Site Services Ltd.

• Resolution #CM20150414.1018

  Motion to ratify the Sewage Disposal Contract with Langan Site Services Ltd. for disposal at the Whitney Lake Lagoon for the three week period starting March 25, 2015.

  Carried

7.13

Mutual Fire Aid Agreement - Smoky Lake County

• Resolution #CM20150414.1019

  Motion to approve the Mutual Fire Aid Agreement with Smoky Lake County effective April 14, 2015.

  Carried

7.14

2015 Municipal Operating and Capital Budget

• Resolution #CM20150414.1020

  Motion to approve the 2015 Municipal Operation and Capital Budget as per Section 242 & 245 of the M.G.A.:

  Operating and Capital Revenues	$37,046,252
  Debenture and Funding from Restricted Surplus	$  3,335,508
  Operating Expenses	$24,044,679
  Debenture Repayment	$  3,754,257
  Capital Expenditures	$12,473,734
  Surplus	$     109,090

  Carried

7.15

Mill Rate Bylaw No. 2015-09

• Resolution #CM20150414.1021

  Motion to give first reading to Bylaw No. 2015-09, Mill Rate Bylaw for the 2015 Taxation year.

  Carried
• Resolution #CM20150414.1022

  Motion to give second reading to Bylaw No. 2015-09.

  Carried
• Resolution #CM20150414.1023

  Motion to present Bylaw No. 2015-09 at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20150414.1024

  Motion to give third reading to Bylaw No. 2015-09.

  Carried

7.16

Funding Requests

Councillor Frank Sloan left the Council Room at 11:04 a.m. as his sister is involved with the group who is requesting funding in the next item.

Councillor Frank Sloan entered the Council Room at 11:05 a.m.

• Resolution #CM20150414.1025

  Motion to approve a $5,000 grant for the St. Paul & District Arts Foundation to be paid from the Grants to Other Boards/Organizations account, as per budget discussions.

  Carried
• Resolution #CM20150414.1026

  Motion to approve a $12,000 grant for the Heinsburg Community Club for Electrical at the Water Tower site to be paid from the Grants to Other Boards/Organizations account, as per budget discussions.

  Carried
• Resolution #CM20150414.1027

  Motion to approve $3084 for the North Saskatchewan Watershed Alliance (NSWA), based on $0.50 per capita to be paid from the Grants to Other Boards/Organizations account, as per budget discussions.

  Carried
• Resolution #CM20150414.1028

  Motion to deny the request for funding from the St. Paul Skatepark, as per the 2015 budget.

  Carried
• Resolution #CM20150414.1029

  Motion to deny the request from the St. Paul Golf Course for an annual cash donation, as per the 2015 budget.

  Carried

7.17

Bylaw No. 2015-10 - Amend LUB - Rezone PNE 31-57-8-W4 and all of Lot 2, Block 1, Plan 1120947

Councillor G. Ockerman left the Council Room at 11:08 a.m.

Councillor G. Ockerman entered the Council Room at 11:12 a.m.

• Resolution #CM20150414.1030

  Motion to give first reading to Bylaw No. 2015-10, as it relates to rezoning 10 acres in PNE 31-57-8-W4 and all of Lot 2, Block 1, Plan 1120947 from Agricultural to Country Residential One (CR1).

  Carried

7.18

Request for Permission to install Sewage Disposal Field System

• Resolution #CM20150414.1031

  Motion to uphold Land Use Bylaw No. 2013-50 and deny the request from the owners of Lot 10, Block 1, Plan 8122184 to be exempt from Section 30 of the Land Use Bylaw, which states that only self contained sewage systems will be permitted to be installed or replaced on all parcels fronting onto the lake.

  Carried

7.19

Crime Reduction Strategy Committee

• Resolution #CM20150414.1032

  Motion to appoint the Reeve S. Upham, the CAO S. Kitz, and the FCSS Director Janice Fodchuk to attend the Crime Reduction Strategy Committee meeting on April 23, 2015.

  Carried

7.20

Feasibility study for waste disposal

• Resolution #CM20150414.1033

  Motion that County Council support the Town of St. Paul in bringing forward a proposal to the Evergreen Regional Waste Management Services Commission for a feasibility study to look at waste disposal costs and costs of a value added facility.

  Carried

7.21

Appreciation Supper - Town of Elk Point - May 27

• Resolution #CM20150414.1034

  Motion that the County cost share an appreciation BBQ on May 27 with the Town of Elk Point for the hospital staff.

  Carried

7.22

Mallaig Legion Request to Waive Permit Fees

Reeve Upham recessed the meeting at 11:27 a.m. and reconvened the meeting at 11:38 a.m. with all members of Council present.

• Resolution #CM20150414.1035

  Motion to waive the development and building permit fees in the amount of $2,124 for the Mallaig Legion for Phase 4 of the construction project on their Legion Hall.

  Carried
• Resolution #CM20150414.1036

  Motion to permit the the Mallaig Legion to haul the clay from Phase 4 of their construction project to the Mallaig Transfer station.

  Carried

7.23

-

7.24

-

8.

Correspondence

9.

Reports

9.1

CAO Report

CAO Sheila Kitz presented her report to Council

Reeve Upham recessed the meeting at 12:04 p.m. and reconvened the meeting at 1:08 p.m. with all members present.

CAO Sheila Kitz continued with her report.

• Resolution #CM20150414.1041

  Motion to accept the CAO Report.

  Carried
• Resolution #CM20150414.1042

  Motion that the County enter two teams in the AAMD&C Golf Tournament which will be held in St. Paul on June 11, 2015 and that the County also be a sponsor for one hole jointly with the Town of St. Paul.

  Carried
• Resolution #CM20150414.1043

  Motion that CAO Sheila Kitz begin the negotiation process to acquire land for Ashmont lagoon expansion.

  Carried

9.2

EDA Conference

Councillor D. Dach gave a report on the EDA Conference he attended from April 7 to 10 in Kananaskis.

9.3

St. Paul Library Board

Councillor Fodness informed Council that the St. Paul Library Board has started a program with Champions for Change for resume writing and career planning.

• Resolution #CM20150414.1050

  Motion to accept reports as presented.

  Carried

10.

Upcoming Meetings

10.1

April 20 @ 10:00 a.m. - ASB

10.2

April 21 @ 7:00 p.m. - AGM

10.3

April 28 @ 10:00 a.m. - Public Works (CAO unavailable)

11.

Financial

11.1

Listing of Accounts Payable

• Resolution #CM20150414.1051

  Motion to file the listing of Accounts Payable as circulated:

  Batch	Cheque Date	Cheque Nos.	Batch Amount
  18404	March 16, 2015	21839-21878	$143,181.30
  18408	March 18, 2015	21879-21995	$981,934.42
  18427	March 30, 2015	21996-22061	$284,575.12

  Carried

11.2

Council Fees

• Resolution #CM20150414.1052

  Motion to approve the Council Fees for the Month of March, 2015 as circulated.

  Carried

11.3

Budget to Actual

• Resolution #CM20150414.1053

  Motion to file the budget to actual as of March 31, 2015.

  Carried

12.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  2:59 p.m.

 

These minutes approved this 12th day of May, 2015.

 

________________________           ____________________________

Reeve                                                       Chief Administrative Officer