County of St. Paul No 19Council MeetingMinutesMeeting #:Date:Tuesday, April 14, 2015Time: 10:00 A.m. - 10:00 A.m.Location:5015- 49 Avenue, St. Paul, AB T0A 3A41.Call to OrderThe regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:08 a.m., Tuesday, April 14, 2015 at the County Office in St. Paul, there being present the following: Reeve Steve Upham Councillor Dwight DachDivision 2Councillor Cliff MartinDivision 3Councillor Maxine FodnessDivision 4Councillor Frank SloanDivision 5Councillor Laurent AmyotteDivision 6Sheila KitzCAOTim MahdiukAssistant CAOPhyllis CorbiereExecutive AssistantLeo deMoissacPublic Works SuperintendentKyle AttanasioDir. Legislative & Communication Ser.Janice HuserSt. Paul Journal2.MinutesCouncillor G. Ockerman entered the Council Room at 10:09 a.m.Resolution #CM20150414.1001Motion to approve minutes of the March 24, 2015 Special Council Meeting as presented.CarriedResolution #CM20150414.1002Motion to approve minutes of the March 10, 2015 Council Meeting as presented.Carried3.Bank ReconciliationResolution #CM20150414.1003Motion to adopt the Bank Reconciliation for the month ending March, 2015.Carried4.Additions to Agenda and Acceptance of AgendaThe following additions were made to the agenda:7.1 In Camera7.21 Appreciation Supper - Town of Elk Point7.22 Mallaig Legion9.2 EDA - Councillor D. Dach9.3 St. Paul Library Board - Councillor M. FodnessResolution #CM20150414.1004Motion to adopt the agenda for the Regular Meeting of Council for April 14, 2015 with the above noted additions.Carried5.Business Arising from Minutes6.Delegation6.111:00 a.m. - Sgt. Darrel McPhersonStaff Sergeant Darrel McPherson was admitted to the Council Room at 10:12 a.m. to present the Crime Data Statistical Report for the months of January to March, 2015. He advised Council that the RCMP are planning to be more visible in the County over the May long weekend. Following a brief discussion Staff Sergeant Darrel McPherson left the Council Room. Time: 10:15 a.m.6.211:30 a.m. - Public Hearing - Bylaw No. 2015-05 - Amend Land Use Bylaw - Wording Changes1.2015-05 - Amend Land Use Bylaw - Wording Changes.pdfReeve Upham declared the public hearing open at 11:42 a.m. Sheila Kitz, CAO, informed Council that the purpose of the public hearing has been advertised in accordance with Section 203 of the M.G.A. She then informed Council that the purpose of the public hearing is to discuss Bylaw No. 2015-05, as it relates to amending Parts 1, 2, 5, 7 and 8 of Land Use Bylaw No. 2013-50. Administration received one written submission from Scott Squire advising that he supports the bylaw amendment. There was no one present to speak in favor or in opposition to the proposed amendment, Reeve Upham declared the Public hearing closed at 11:44 a.m.Resolution #CM20150414.1038Motion to adjourn the meeting and proceed to Public Hearing scheduled for 11:30 a.m. to discuss Bylaw No. 2015-05, which is a bylaw to amend Parts 1, 2, 5, 7 and 8 of Land Use Bylaw No. 2013-50.CarriedResolution #CM20150414.1039Motion to give second reading to Bylaw No. 2015-05.CarriedResolution #CM20150414.1040Motion to give third reading to Bylaw No. 2014-32.Carried6.31:15 p.m. - Public Hearing - Bylaw No. 2015-06 - Amend MDP - Wording Changes1.2015-06 - Amend Municipal Development Plan - Wording Changes.pdfReeve Upham declared the Public Hearing open at 1:28 p.m. CAO Sheila Kitz, informed Council that the bylaw has been advertised in accordance with Section 203 of the M.G.A. She then informed Council that the purpose of the public hearing is to discuss Bylaw No. 2015-06, at it relates to amending Part 2 of Municipal Development Plan No. 2013-51. There were no written submissions either for or against the proposed bylaw and there was no one present to speak for or against. Reeve Upham declared the Public Hearing closed at 1:29 p.m.Resolution #CM20150414.1044Motion to adjourn the meeting and proceed to Public Hearing scheduled for 1:15 p.m. to discuss Bylaw No. 2015-06, which is a bylaw to amend Municipal Development Plan No. 2013-51.CarriedResolution #CM20150414.1045Motion to give second reading to Bylaw No. 2015-06.CarriedResolution #CM20150414.1046Motion to give third reading to Bylaw No. 2015-06.Carried6.41:30 p.m. - Public Hearing - Bylaw No. 2015-07 - Amend Land Use Bylaw - Wording Changes1.2015-07 - Amend Land Use Bylaw - Wording Change Section 8.3.pdfReeve Upham declared the Public Hearing open at 1:30 p.m. CAO Sheila Kitz, informed Council that the Public Hearing has been advertised in accordance with Section 203 of the M.G.A. She then informed Council that the purpose of the Public Hearing is to discuss Bylaw No. 2015-07, as it relates to amending Land Use Bylaw No. 2013-50 to include a notwithstanding clause under Part 8.3 General Urban (U) district of Land use Bylaw No. 2013-50. There were no written submissions either for or against the proposed bylaw and there was no one present to speak for or against the proposed bylaw. Reeve Uphan declared the Public Hearing closed at 1:32 p.m.Resolution #CM20150414.1047Motion to adjourn the meeting and proceed to Public Hearing scheduled for 1:30 p.m. to discuss Bylaw No. 2015-07, which is a bylaw to insert a notwithstanding clause under Part 8.3 General Urban (U) District of Land Use Bylaw No. 2013-50.CarriedResolution #CM20150414.1048Motion to give second reading to Bylaw No. 2015-07.CarriedResolution #CM20150414.1049Motion to give third reading to Bylaw No. 2015-07.Carried6.52:00 p.m. - Presentation of Audited Financial StatementsShawn Warrington, Auditor with Synergy Chartered Accountants, was admitted to the Council Room at 1:56 p.m. to present the Audited Financial Statements for the County of St. Paul for the period ending December 31, 2014.Resolution #CM20150414.1054Motion to approve the 2014 Audited Financial Statements for the County of St. Paul.Carried6.62:30 p.m. - Marcel Berlinguette1.Marcel Berlinguette Presentation to Council.pdfMarcel Berlinguette and Amy Schamehorn were admitted to the Council Room at 2:25 p.m. to discuss concerns with County Bylaws. He asked why the amendments were made to the Land Use Bylaw. He felt that they were directed at his operations within the County. Mr. Berlinguette requested that he be allowed to have mobile homes on his property. His property was purchased as a trailer court and asking that he be allowed to put the mobile homes back on his property. He claims that he was not aware that if he removed the trailers from his property he would not be allowed to replace then with different trailers. He suggested that if he had known, he would have renovated the existing trailer to make them habitable. He then requested clarification on his stockpile of gravel that is currently on his property. Mr. Berlinguette was advised that if he removes all of the aggregate and no longer had a pile on the property, he would be required to apply for a development permit to put aggregate back there. However, if a pile of aggregate remains on the property, or he will not require a development permit. Following a discussion on the use of his property, the delegation left the Council Room at 2:58 p.m.7.New Business7.1In Camera ItemResolution #CM20150414.1006Motion to go in camera as per sections 17 and 27 of the FOIP Act. Time: 10:32 a.m.CarriedResolution #CM20150414.1007Motion to revert to an open meeting. Time: 10:42 a.m.CarriedResolution #CM20150414.1008Motion that administration set up a joint meeting with the Town of Elk Point.Carried7.22015 Stragetic Plan - 1st Quarter1.2015 Strategic Plan - 1st quarter.pdfResolution #CM20150414.1009Motion to accept the first quarter of the 2015 Strategic Plan as presented.Carried7.3Donations as per Policy PER-141.Donations starting 1st Quarter 2015.pdfResolution #CM20150414.1010Motion to file the list of promotional items that were donated to various organizations during the first quarter of 2015, as per Policy PER-14.Carried7.4Senior Transportation Grant1.Heritage Lodge Auxiliary.pdf2.Mallaig Seniors.pdf3.St. Lina Seniors.pdfResolution #CM20150414.1011Motion to approve a $1,000 Transportation grant for the Elk Point Heritage Lodge Auxiliary, Mallaig and District Seniors and the St. Lina Senior Dew Drop Inn Club.Carried7.5Funding Request - Elk Point Canada Day Celebration1.Elk Point Canada Day Celebration.pdfResolution #CM20150414.1012Motion to approve a $400 grant for the Elk Point Canada Celebrations.Carried7.6Ashmont Secondary School - Request to Advertise in Year Book1.Letter - Ashmont Community School.pdfResolution #CM20150414.1013Motion to deny the request from the Ashmont Secondary School to advertise in their Yearbook.Carried7.7Spring 2015 Wetland Course - From Classification to Policy - April 21-22Resolution #CM20150414.1014Motion to approve Bryan Bespalko to attend the Alberta Wetlands: From Classification to Policy Course on April 21 and 22, 2015 in Edmonton.Carried7.8Disaster Services Forum - May 11-14Resolution #CM20150414.1015Motion to approve Dennis Bergheim, Deputy Director of Emergency Services, to attend the 2015 Disaster Service Forum from May 11-14, 2015 in Banff.Carried7.9Open Bids for Sale of Used EquipmentSealed bids for the purchase of used equipment were opened in the presence of Council.Resolution #CM20150414.1005Motion to table this item until later during the meeting so public works staff can verify the information in the bids.CarriedResolution #CM20150414.1037Motion to accept the highest bid for each item as indicated below (does not includes GST): Equipment/Serial No. Bid 1982 GMC 1 Ton with Hoist (1GDHC34M9CV588749)$ 2,525.002006 Kenworth T800 (3BKDL40X56986171)$25,500.002007 Western Star 49645A (5KKHALAV37PY88769)$28,281.002009 Degleman 1530 Rotary Mower (1383)$17,100.00JD LT160 Riding Lawn Mower-Parts (M0160D015863)$ 250.001993 Honda Riding Lawn Mower (MZAS-2001954)$ 150.001990 JD 855 Tractor (M00855D0631021)$ 4,156.782001 JD Mid Mount Mower Deck (MO7234X180140)$ 376.782008 JD 620i XUV Gator (M0XUVGX025023)$ 2,500.75Carried7.10Sale of Front Load Waste TruckResolution #CM20150414.1016Motion to authorize administration to sell the 2004 Autocar WX64, Serial Number 5VCD6LF94H200526 at an auction sale as determined by Public Works.Carried7.11St. Paul Legion - Request for Garbage Bin1.St. Paul Royal Canadian Legion.pdfResolution #CM20150414.1017Motion to table the request from the St. Paul Legion for a garbage bin at no cost, and suggest that they contact the Town of St. Paul about sharing the cost of the bin.Carried7.12Sewage Disposal Contract - Langan Site Services Ltd.1.20150410091113013.pdfResolution #CM20150414.1018Motion to ratify the Sewage Disposal Contract with Langan Site Services Ltd. for disposal at the Whitney Lake Lagoon for the three week period starting March 25, 2015.Carried7.13Mutual Fire Aid Agreement - Smoky Lake County1.20150410160259047.pdfResolution #CM20150414.1019Motion to approve the Mutual Fire Aid Agreement with Smoky Lake County effective April 14, 2015.Carried7.142015 Municipal Operating and Capital BudgetResolution #CM20150414.1020Motion to approve the 2015 Municipal Operation and Capital Budget as per Section 242 & 245 of the M.G.A.: Operating and Capital Revenues$37,046,252Debenture and Funding from Restricted Surplus$ 3,335,508Operating Expenses$24,044,679Debenture Repayment$ 3,754,257Capital Expenditures$12,473,734Surplus$ 109,090Carried7.15Mill Rate Bylaw No. 2015-091.2015-09 - Mill Rate Bylaw.pdfResolution #CM20150414.1021Motion to give first reading to Bylaw No. 2015-09, Mill Rate Bylaw for the 2015 Taxation year.CarriedResolution #CM20150414.1022Motion to give second reading to Bylaw No. 2015-09.CarriedResolution #CM20150414.1023Motion to present Bylaw No. 2015-09 at this meeting for third and final reading.Carried UnamimouslyResolution #CM20150414.1024Motion to give third reading to Bylaw No. 2015-09.Carried7.16Funding RequestsCouncillor Frank Sloan left the Council Room at 11:04 a.m. as his sister is involved with the group who is requesting funding in the next item.Councillor Frank Sloan entered the Council Room at 11:05 a.m.Resolution #CM20150414.1025Motion to approve a $5,000 grant for the St. Paul & District Arts Foundation to be paid from the Grants to Other Boards/Organizations account, as per budget discussions.CarriedResolution #CM20150414.1026Motion to approve a $12,000 grant for the Heinsburg Community Club for Electrical at the Water Tower site to be paid from the Grants to Other Boards/Organizations account, as per budget discussions.CarriedResolution #CM20150414.1027Motion to approve $3084 for the North Saskatchewan Watershed Alliance (NSWA), based on $0.50 per capita to be paid from the Grants to Other Boards/Organizations account, as per budget discussions.CarriedResolution #CM20150414.1028Motion to deny the request for funding from the St. Paul Skatepark, as per the 2015 budget.CarriedResolution #CM20150414.1029Motion to deny the request from the St. Paul Golf Course for an annual cash donation, as per the 2015 budget.Carried7.17Bylaw No. 2015-10 - Amend LUB - Rezone PNE 31-57-8-W4 and all of Lot 2, Block 1, Plan 11209471.Rezoning Application - Lot 2, Block 1, Plan 1120947.pdf2.2015-10 - Rezone NE 31-57-8 and Lot 2, Block 1, Plan 1120947.pdfCouncillor G. Ockerman left the Council Room at 11:08 a.m.Councillor G. Ockerman entered the Council Room at 11:12 a.m.Resolution #CM20150414.1030Motion to give first reading to Bylaw No. 2015-10, as it relates to rezoning 10 acres in PNE 31-57-8-W4 and all of Lot 2, Block 1, Plan 1120947 from Agricultural to Country Residential One (CR1).Carried7.18Request for Permission to install Sewage Disposal Field System1.Letter - Kelvin Andrea Hall.pdfResolution #CM20150414.1031Motion to uphold Land Use Bylaw No. 2013-50 and deny the request from the owners of Lot 10, Block 1, Plan 8122184 to be exempt from Section 30 of the Land Use Bylaw, which states that only self contained sewage systems will be permitted to be installed or replaced on all parcels fronting onto the lake.Carried7.19Crime Reduction Strategy CommitteeResolution #CM20150414.1032Motion to appoint the Reeve S. Upham, the CAO S. Kitz, and the FCSS Director Janice Fodchuk to attend the Crime Reduction Strategy Committee meeting on April 23, 2015.Carried7.20Feasibility study for waste disposalResolution #CM20150414.1033Motion that County Council support the Town of St. Paul in bringing forward a proposal to the Evergreen Regional Waste Management Services Commission for a feasibility study to look at waste disposal costs and costs of a value added facility.Carried7.21Appreciation Supper - Town of Elk Point - May 27Resolution #CM20150414.1034Motion that the County cost share an appreciation BBQ on May 27 with the Town of Elk Point for the hospital staff.Carried7.22Mallaig Legion Request to Waive Permit FeesReeve Upham recessed the meeting at 11:27 a.m. and reconvened the meeting at 11:38 a.m. with all members of Council present.Resolution #CM20150414.1035Motion to waive the development and building permit fees in the amount of $2,124 for the Mallaig Legion for Phase 4 of the construction project on their Legion Hall.CarriedResolution #CM20150414.1036Motion to permit the the Mallaig Legion to haul the clay from Phase 4 of their construction project to the Mallaig Transfer station.Carried7.23-7.24-8.Correspondence9.Reports9.1CAO Report CAO Sheila Kitz presented her report to CouncilReeve Upham recessed the meeting at 12:04 p.m. and reconvened the meeting at 1:08 p.m. with all members present.CAO Sheila Kitz continued with her report.Resolution #CM20150414.1041Motion to accept the CAO Report.CarriedResolution #CM20150414.1042Motion that the County enter two teams in the AAMD&C Golf Tournament which will be held in St. Paul on June 11, 2015 and that the County also be a sponsor for one hole jointly with the Town of St. Paul.CarriedResolution #CM20150414.1043Motion that CAO Sheila Kitz begin the negotiation process to acquire land for Ashmont lagoon expansion.Carried9.2EDA ConferenceCouncillor D. Dach gave a report on the EDA Conference he attended from April 7 to 10 in Kananaskis.9.3St. Paul Library BoardCouncillor Fodness informed Council that the St. Paul Library Board has started a program with Champions for Change for resume writing and career planning.Resolution #CM20150414.1050Motion to accept reports as presented.Carried10.Upcoming Meetings10.1April 20 @ 10:00 a.m. - ASB10.2April 21 @ 7:00 p.m. - AGM10.3April 28 @ 10:00 a.m. - Public Works (CAO unavailable)11.Financial11.1Listing of Accounts PayableResolution #CM20150414.1051Motion to file the listing of Accounts Payable as circulated: BatchCheque DateCheque Nos.Batch Amount18404March 16, 201521839-21878$143,181.3018408March 18, 201521879-21995$981,934.4218427March 30, 201521996-22061$284,575.12Carried11.2Council FeesResolution #CM20150414.1052Motion to approve the Council Fees for the Month of March, 2015 as circulated.Carried11.3Budget to ActualResolution #CM20150414.1053Motion to file the budget to actual as of March 31, 2015.Carried12.AdjournmentBusiness on the agenda being concluded, Chairman S. Upham adjourned the meeting. Time: 2:59 p.m. These minutes approved this 12th day of May, 2015. ________________________ ____________________________Reeve Chief Administrative Officer No Item Selected This item has no attachments1.2015-05 - Amend Land Use Bylaw - Wording Changes.pdf1.2015-06 - Amend Municipal Development Plan - Wording Changes.pdf1.2015-07 - Amend Land Use Bylaw - Wording Change Section 8.3.pdf1.Marcel Berlinguette Presentation to Council.pdf1.2015 Strategic Plan - 1st quarter.pdf1.Donations starting 1st Quarter 2015.pdf1.Heritage Lodge Auxiliary.pdf2.Mallaig Seniors.pdf3.St. Lina Seniors.pdf1.Elk Point Canada Day Celebration.pdf1.Letter - Ashmont Community School.pdf1.St. Paul Royal Canadian Legion.pdf1.20150410091113013.pdf1.20150410160259047.pdf1.2015-09 - Mill Rate Bylaw.pdf1.Rezoning Application - Lot 2, Block 1, Plan 1120947.pdf2.2015-10 - Rezone NE 31-57-8 and Lot 2, Block 1, Plan 1120947.pdf1.Letter - Kelvin Andrea Hall.pdf